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HomeMy WebLinkAboutCounty Board 09-18-07 Amended NOTICE OF MEETING AND AGENDA ST. CROIX COUNTY BOARD OF SUPERVISORS TUESDAY, SEPTEMBER 18, 2007 — 9:00 A.M. St. Croix County Government Center - 1101 Carmichael Road, Hudson, Wisconsin CALL TO ORDER INVOCATION: Pastor Tim Sackett, Transport for Christ Ministry, Hudson, Wisconsin PLEDGE OF ALLEGIANCE TO THE FLAG * *PRESENTATION — Printing Industry of Minnesota Star of Excellence Award for Environmental Printing — John Knutson, Resco Print Graphics ROLL CALL ADMINISTRATIVE COORDINATOR REPORT REVIEW OF AGENDA CONSENT AGENDA (Unless separation of an item is requested, all will be adopted in one motion.) 1. Minutes of Previous Session August 21, 2007 2. Date of Next Meeting— October 16, 2007 at 9:00 a.m. 3. Rezonings Peter and Bridget Kling, Town of Cylon, Ag Res to Ag -II; Doug and Sally Emerson, Town of Cylon, Ag -Res to Ag -II; Robert S. Baglio; Town of Baldwin, Ag to AgRes. 4. Mileage and Per Diem APPOINTMENTS: OLD AND NEW BUSINESS 1. Resolution Authorizing Comprehensive Planning Grant Application 2. *Resolution in Opposition to 2007 Assembly Bill 438 to Reduce the Number of Wisconsin Counties 3. *Authorization to Exceed Lodging Maximum Allowance — WCA Conference 4. *Resolution Amending County Employee Personal Time Off (PTO) Donation Policy 5. *Resolution amending Rules and By -Laws of the Board of Supervisors of St. Croix County, Wisconsin regarding Multiple Employment Positions Policy 6. Nursing Home Operation and Disposition COMMITTEE AND DEPARTMENT REPORTS: Clerk of Court, Judicial Circuit Court Judges, Family Court Commissioner, Register in Probate, Public Protection Committee report regarding employee survey results COUNTY CLERK'S REPORT OF CORRESPONDENCE AND REZONING REQUESTS ANNOUNCEMENTS: ** Proclamation designating October 2007 as "Community Planning Month" in St. Croix County ADJOURN (Items may be taken in different order) * Changes or Additions after the Preliminary Agenda ** Late Changes and Additions 2/11/2011 11:03 AM OFFICIAL - approved 1116107 PROCEEDINGS OF THE ST.CROIX COUNTY BOARD OF SUPERVISORS Regular Meeting September 18, 2007 Invocation given by Pastor Tim Sackett of the Transport for Christ Ministry in Hudson, Wisconsin. Pledge of Allegiance recited. Meeting called to order by Chair Malick at 9:00 a.m. Roll call: 28 present; 3 absent and excused - Suprs. Ruetz, Troyer and Awsumb Presentation: John Knutson, president of Resco Print Graphics (RPG) is involved in the National Printing Industry of America and was recently acknowledged with a best of category award for environmental printing for the St. Croix County Wasteline newsletter. On behalf of RPG, Knutson presented the award to Chair Malick and Planning and Zoning Committee Chair, Supr. Habhegger. Applause. Administrative Coordinator Report: Administrative Coordinator Chuck Whiting reported Finance Committee members have received 2008 proposed county budget books and the current budget has a $3.4 million gap to close. Whiting noted health insurance is down slightly from 2007. Whiting reported the county has exchanged contract positions with the AFSME groups and will continue negotiations in October. Whiting stated the county is still growing in population growth with a rate showing a 25% increase since the 2000 census. Questions and discussion regarding budget and revenues. Consent Agenda: Supr. Mehls requested approval of the August 21, 2007 minutes be removed from the consent agenda. Motion by Supr. Habhegger, 2nd by Supr. Struemke to adopt the consent agenda setting the next County Board meeting for October 16, 2007; approving rezoning Ordinance 4761(2007) for Peter and Bridget Kling, Town of Cylon rezoning property from Ag- Res. to Ag -II, Ordinance 4762(2007) for Doug and Sally Emerson, Town of Cylon rezoning property from Ag- Res. to Ag -II and Ordinance 4763(2007) for Robert S. Baglio, Town of Baldwin rezoning property from Agricultural to Ag -Res; approving mileage and per diem for August 2007 in the amount of $8,455.03. Carried unanimously. Corrections to August 21, 2007 minutes: Motion by Supr. Mehls, 2nd by Supr. Speer change the last sentence in item 3 by deleting "/ Emergency Communications" and replacing with "...and Public Health departments... " Carried unanimously. Supr. Cranmer stated in item 4 he did not make the statement "Supr. Cranmer summarized the letter from the library of its understanding the County Board is not contemplating selling the land in the near future." Motion by Supr. Cranmer, 2nd Supr. Borup to delete this sentence. Carried unanimously. Supr. Cranmer proposed item 6 read: "Johnson reported as the bill stands in Joint Finance the county contribution to Long Term Care Reform would be 2.7 million dollars in the first year ., +� ." Motion Supr. Cranmer, 2nd by Supr. Raymond to approve the changes. Carried unanimously. Chair Malick explained the reason the bylaws state amendments to the minutes should be given to the County Clerk within seven days after she furnishes them, is so the amendments can be processed and provided in an orderly manner to everyone including the media. Chair Malick asked the Supervisors please provide amendments to the County Clerk within the seven -day provision established in the bylaws. Adoption of amended minutes carried unanimously. OLD AND NEW BUSINESS 1. Resolution #26(2007) Authorizing Comprehensive Planning Grant Application. Motion by Supr. Habhegger, 2nd by Supr. Burn to approve. This resolution authorizes the St. Croix County Planning and Zoning Committee to work with the West Central Wisconsin Regional Planning Commission to submit a grant application 2/11/2011 11:03 AM to the Wisconsin Department of Administration for a grant to be used in the development of a comprehensive plan for the County. If approved, the County's expenditure of up to $75,000 is authorized as a local match to the grant. Supr. Marzolf requested a roll call vote. Yes — 28; No — 1 (voting no — Supr. Speer) Carried. 2. Resolution #27(2007) in Opposition to 2007 Assembly Bill 438 to Reduce the Number of Wisconsin Counties. Motion by Supr. Caflisch, 2nd by Supr. King to approve. This bill creates a nine - member task force to study the responsibilities and obligations of county government and to develop a plan by 2011 to reduce the number of counties in this state from 72 to 18 or fewer. Motion by Supr. Marzolf, 2nd by Supr. Speer in the sixth WHEREAS strike "before" and add "prior to" and change the word "reduces" to reducing. Amendment carried. Motion to approve with amendment carried. 3. Authorization to Exceed Lodging Maximum Allowance — WCA Conference. Chair Malick explained pursuant to the Employee Handbook authorization to exceed the $62.00 lodging rate is necessary from the parent committee. The WCA conference is scheduled for October 7 tn Stn and 9 at the Kalahari Resort with a rate of $99. There are rooms at the Wintergreen Resort available at $62.00 per night. Some Supervisors have expressed their desire to stay at the Kalahari and it is necessary to get this approval to finalize reservations. Motion by Supr. Raymond, 2nd by Supr. Rebholz to authorizing exceeding the lodging rate to stay at the Kalahari Resort for $99 for two nights. Supr. Krueger suggested those staying at the Kalahari pay the difference between the allowed rate and $99 out -of- pocket. Supr. Mehls stated he intends to stay at Wintergreen. Supr. Borup recommended the County Board urge WCA to hold conferences at facilities that are compatible at the $62 rate. Roll call vote: Yes — 15; No — 13 — motion passes (voting no: Suprs. J. Hurtgen, Peavey, Mehls, Habhegger, Mortensen, Caflisch, Struemke, Marzolf, Cranmer, Malick, Jordan, Leonard, Krueger). 4. Resolution #28(2007) Amending County Employee Personal Time Off (PTO) Donation Policy. Motion by Supr. Krueger, 2nd by Supr. Wentz to approve. This resolution changes the language from "life - threatening health issues" in the current policy to "seriously incapacitating illness /injury" and other non - substantive changes. Changes to the policy are effective immediately for non - represented County employees. Carried. 5. Resolution #29(2007) Amending Rules and By -Laws of the Board of Supervisors of St. Croix County, Wisconsin regarding Multiple Employment Positions Policy. Motion by Supr. Krueger, 2nd by Supr. Wentz to approve. This resolution creates Article VI, Section F entitled Multiple Employment Positions Policy (Department Heads) providing: In order to assure the highest level of productivity to the community and in order to protect against the potential for a conflict of interest, St. Croix County department heads shall serve in only one employment capacity with the County and report to only one supervising committee. Exceptions to this policy may be approved by the County Board on a case -by -case basis when the specific circumstances do not conflict with the intent of this policy. Chair Malick confirmed with Supr. Krueger this is prospective rather than retrospective. Supr. Krueger agreed. Carried unanimously. 6. Nursing Home Operation and Disposition. Health and Human Services (HHS) Director Fred Johnson gave a status report. Motion by Supr. Caflisch, 2nd by Supr. Cranmer to have the original RFP Committee involved in negotiations and be established or re- established to review new RFP options. Motion by Supr. Dowd, 2nd by Supr. Burn to amend the existing motion and under direction of Supr. Wentz, to get another RFP Committee formed with the County Board Chair to appoint a new RFP Committee to get a fresh look at the requests for proposals and have the City of New Richmond involved in the talks and keep the meetings open rather than in closed session. Chair Malick stated this completely replaces the previous motion. Chair Malick reported current HHS ad hoc committee members are: Wentz, Awsumb, Rasmussen. Members of the RFP committee working with CCH were members of the Finance Committee (Krueger, Standafer, Wentz, Malick, and Caflisch) and Supr. Jordan, Supr. Awsumb, and Dr. Mike Kretz. Chair Malick proposed new RFP committee members to be Supr. Awsumb, Supr. Wentz, Dr. Glenn Hoberg, Supr. Krueger, Supr. Standafer, Supr. Jordan, Supr. Caflisch. Supr. Standafer requested his name be withdrawn. Supr. Cranmer suggested Chair Malick serve on the committee. Vice Chair King requested input on committee members. 2/11/2011 11:03 AM Discussion regarding negotiations held in open session. Motion by Supr. Luckey, 2nd by Supr. Mortensen to amend the motion to provide meetings will be held in open session unless and until Health and Human Services Board and / or the County Board authorize closed meetings. Supr. Marzolf requested seventh person on the RFP Committee. Supr. Gunderson suggested Supr. Norton -Bauman or Vice Chair King. Vice Chair King declined. Supr. Raymond suggested Chair Malick. Supr. Dowd suggested appointing Supr. Borup. Vote on motion to amend regarding closed sessions by roll call vote was carried unanimously. Chair Malick withdrew his name from the RFP Committee. Supr. Norton Bauman withdrew her name. Vote on amended motion authorizing the committee whose chair will be Supr. Wentz carried unanimously. Chair Malick indicated there is no need to vote on the main motion because it is the same as the amendment which just passed. Supr. Struemke asked what needs to be done so the county stops taking applications and residents into the Nursing Home at this time and requested the RFP Committee have a restriction stated as to how much money, if any, the County would pay to anybody to take over the Nursing Home. Chair Malick referred both questions to the HHS Board. Committee and Department Reports: Clerk of Court: Clerk of Circuit Court submitted a written report. Judicial Circuit Court Judges, Family Court Commissioner: T he Judges requested their report be rescheduled to another meeting. The Family Court Commissioner, Stephen Dunlap submitted a written report. Register in Probate: Register in Probate, Ericka Nelson submitted a written report. Public Protection Committee Report regarding employee Survey Results: Supr. Gunderson reported the Public Protection Committee prepared and circulated a survey to employees in departments that report to the Public Protection Committee. This survey was done in response to employees expressing the need for a Human Resource person. Supr. Gunderson stated the results were employees wanted a Human Resource person and that communication between Boards and employees do not exist. Supr. Gunderson added the surveys also found that employees looked at the County Board as a body they could not approach. Supr. Gunderson noted employees in Sheriff's Department now feel they can come to Public Protection meetings and thanked the committee for listening. Motion by Supr. Gunderson, 2nd by Supr. Struemke that all employees have the opportunity to complete the survey prepared by the Public Protection Committee by the end of the year and parent committee chairs meet to discuss results. Chair Malick stated he will refer this matter to a committee to bring back to a future County Board meeting. Supr. Speer stated last month the survey and summary were provided to the County Board Supervisors. County Clerk's Report of Correspondence and Rezoning Requests: None. Announcements: Chair Malick read the proclamation designating October 2007 as "Community Planning Month" in St. Croix County. Corporation Counsel Timmerman stated relating to the Multiple Reporting resolution the situation did arise and the person holding the position of Medical Examiner submitted a letter of resignation. This position is appointed by the County Board. Per Timmerman, according to the resolution and agreement with that person, a letter of resignation is all that is necessary, however the person would like to withdraw that letter of resignation and Timmerman believes the Public Protection Committee will bring a recommendation to the County Board next month to allow that letter of resignation to be withdrawn. Chair Malick referred this matter to the Public Protection Committee. 2/11/2011 11:03 AM Adjourn. Chair Malick adjourned the meeting at 11:30 p.m. Clarence W. Malick, Chair, St. Croix County Board of Supervisors Cindy Campbell, County Clerk Copies of resolutions, ordinances and Department Head reports may be obtained at the St. Croix County Clerk's office. 2/11/2011 11:03 AM