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HomeMy WebLinkAboutCounty Board 01-16-07 NOTICE OF MEETING AND AGENDA AMENDED ST. CROIX COUNTY BOARD OF SUPERVISORS TUESDAY, JANUARY 16, 2007 — 9:00 A.M. St. Croix County Government Center - 1101 Carmichael Road, Hudson, Wisconsin CALL TO ORDER INVOCATION: Pastor Randy Simonson, Harvestime Outreach Church, Hudson PLEDGE OF ALLEGIANCE TO THE FLAG ROLL CALL ADMINISTRATIVE COORDINATOR REPORT REVIEW OF AGENDA CONSENT AGENDA (Unless separation of an item is requested, all will be adopted in one motion.) 1. Minutes of Previous Session December 19, 2006 2. Date of Next Meeting March 20, 2007 - 9:00 A.M. 3. Rezonings* none 4. Mileage and Per Diem APPOINTMENTS: OLD AND NEW BUSINESS 1. Nursing Home Report and Addition of Members to the Committee 2. *New Position Description: Social Worker — Emergency Services (Health and Human Services) 3. Goal Setting Session Report 4. * *Resolution Granting Utility Easement on County Property — North Bass Lake Estates COMMITTEE AND DEPARTMENT REPORTS: County Clerk, County Treasurer, Department on Aging, Building Services Department COUNTY CLERK'S REPORT OF CORRESPONDENCE AND REZONING REQUESTS ANNOUNCEMENTS: Committee Chairs responsible for personnel reviews of Department Heads ADJOURN (Items may be taken in different order) * Changes or Additions after the Preliminary Agenda* * Late Changes and Additions 2/11/2011 11:22 AM OFFICIAL - approved In, / n , PROCEEDINGS OF THE ST.CROIX COUNTY BOARD OF SUPERVISORS Regular Meeting January 16, 2007 Invocation given by Pastor Randy Simonson of Harvestime Outreach Church in Hudson, Wisconsin. Pledge of Allegiance recited. Meeting called to order by Chair Malick at 9:00 a.m. Roll call: 29 present; absent and excused: Supr. Mehls, Supr. Krueger. Supr. Standafer arrived at 9:06 a.m.; Supr. Cranmer arrived at 9:10 a.m. Administrative Coordinator Report: Administrative Coordinator Chuck Whiting reported the Finance Committee addressed space needs in the Government Center. Ayres is doing the space study combined with a study at the Health Center. Results will be reported in March. Whiting reported the Finance Committee approved going out for bids on the County Farm property which was reviewed with the appraiser, Jeff White, last month. Responses will be reported in March. Barsness Consulting has begun work on the Government Center property. The Barsness consultant has contacted county and city staff and surrounding property owners. Supr. Speer requested Supervisors be notified of meetings schedule with neighboring property owners. Whiting reported today is the closing date for applications for the Personnel Manager position. Whiting intends to review personnel policies in the next month or two to get them in a more accurate order. Chair Malick reviewed the agenda. Consent Agenda: Motion by Supr. Ruetz, 2nd by Supr. Marzolf to adopt the consent agenda approving the minutes of the December 19, 2006 County Board Session; setting the next County Board meeting for March 20, 2007; and approving mileage and per diem for November, 2006 in the amount of $7,812.64. Carried unanimously. Supr. Gunderson requested committee and department reports be done after appointments so Department Heads do not need to wait until the end of the meeting. Supr. Raymond suggested keeping the reports at the end of the meeting to allow more time for business. Appointments: Chair Malick announced after consulting with Vice Chair King the re- appointment of John Helgeson, Don Lind and Lyle Kellaher to the St. Croix County Veterans Service Commission. OLD AND NEW BUSINESS 1. Nursing Home Report and Addition of Members to the Committee. Health and Human Services Director Fred Johnson reported on January 3r a second informational meeting has held regarding requests for proposals regarding the Nursing Home and seven companies were represented. Johnson reported all materials necessary for companies to make a proposal are posted on St. Croix County's website. Johnson thanked Management System Specialist Dana Baker for her assistance with this step, and thanked Building Services, Service Technician David Best for his assistance in fielding mechanical questions from vendors. Johnson stated Requests for Proposals (RFP) are due February 15 and it is important the Board address how the proposals will be reviewed. Chair Malick reminded Supervisors last month he asked for input regarding supplementing the committee by adding members and the idea of adding Finance Committee members to the existing team was suggested. The current team consists of Johnson, Whiting, Bill VanHoffern, Supr. Wentz, Dr. Kretz, and Supr. Awsumb. If Finance Committee members are added it would include Supr. Caflisch who also services on the Health and Human Services Board, Supr. Standafer, Supr. Krueger and Chair Malick. Supr. Wentz is also a member of the Finance Committee. Johnson stated the group will assist with reviewing and rating the RFPs with Wipfli. Discussion regarding the background and experience of potential candidates to be added to the team. Motion by Supr. Raymond, 2nd by Supr. Troyer to add the members of the Finance Committee plus Supr. Jordon to Nursing Home review committee. Chair Malick suggested the committee meet before February 15 to discuss how proposals will be evaluated. Ratings will be put together with Wipfli's assistance. The next meeting for this committee was proposed for February Stn at 1:00 p.m., after the Finance Committee meeting. Carried unanimously. 2/11/2011 11:22 AM 2. New Position Description: Social Worker — Emergency Services (Health and Human Services). Johnson reported this new position description has been approved by the Health and Human Services Board and the Finance Committee. Ron Kiesler and Steve Kirt provided details regarding this position description change. Kiesler described changes as part of the bylaw review at the end of 2006. The department's name changed from Mental Health AODA to Behavior Health. Kiesler explained the current position was a Community Support Social Worker. This position is responsible for commitment tracking. Prior to this tracking was delegated to all social workers and therapists — approximately 13 to 14 people. This position also serves as part of the mobile crisis unit. A mobile crisis staff meets with law enforcement on sites regarding candidates for emergency detention. Kiesler explained rather than delegating this duty, it is consolidated to one position. Steve Kirt explained the mobile crisis team and noted in 2006 there were 115 opportunities for mobile crisis unit to be called between 4:00 p.m. and 12:00 a.m. The unit was contacted 68 times; 53 of those times the individual was diverted. This position makes contact with the individuals to make sure they are following up with the crisis plan. Motion by Supr. Wentz, 2nd by Supr. Caflisch to approve the position description. Carried unanimously. 3. Goal Setting Session Report. Supr. Caflisch, Chair of the Administration Committee reported the committee coordinates the goal setting sessions held in April. Supr. Caflisch reviewed last year's goals and noted different goals are set every year. He stated the Administration Committee recommends this year's goal setting session will be held after the April County Board meeting in the Community Room at the Government Center. The Supervisors will review the 2006 goals and provide updates and status. 4. Resolution #1(2007) Granting Utility Easement on County Property — North Bass Lake Estates. Motion by Supr. Standafer, 2nd by Supr. Caflisch to approve. St. Croix Electric Cooperative is seeking an easement across a piece of county -owned property in North Bass Lake Estates. Whiting explained this was reviewed by the Land and Water Committee and approved by the Finance Committee. Chair Malick explained he voted against it at the Finance Committee meeting because he felt there was not enough information. Supr. Peavey abstained as he is the Chair of the St. Croix Electric Cooperative board. Carried unanimously. Committee and Department Reports: County Clerk: County Clerk Cindy Campbell reviewed election changes in 2006 including voter registration and new voting equipment requirements. Campbell provided a brief demonstration of the touchscreen voting equipment. 2006 elections were reviewed. Applications processed and licenses issued through the County Clerk's office were also reviewed and Campbell noted the significant increase in passport applications processed in 2006. Campbell thanked her staff for their dedication and good work. County Treasurer: County Treasurer Cheryl Slind highlighted the continued implementation of the GCS Municipal Tax Program and noted fourteen municipalities are using the system. The Treasurer's office contracts with twelve municipalities to collect first installment payments. Slind highlighted utilization of tax payments by credit card and ACH payments have increased. Slind noted there is no cost to the county for paying taxes online. Slind highlighted the Treasurer's office is responsible for the billing and collection of Ag Use Penalties. Local municipalities and the county share the proceeds 50150. Slind explained an additional $57,777.64 of penalties were placed on the 2006 tax roll for collection. Of this amount, $28,888.82 will be revenue to the county for a total of $106,061.08 for the county in 2006. Slind stated she serves on a task force working with the Ag Use Penalty law changes. Slind announced the Treasurer's office took over the task of printing tax bills in 2006. Comparison Figures for Past and Current Years tax roll were reviewed. Slind stated payment from Croixland Properties (dog track property) was received on January 11, 2007 for 2003 taxes. Slind thanked her staff, June Sather and Denise Boron and the additional staff she has at tax time for their assistance. Department on Aging: Department of Aging Director Kjersti Duncan highlighted changes taking place with aging and noted the opportunity for growth and meeting those needs. St. Croix County has a faster rate of growth in the aging population compared to the State of Wisconsin as a whole. Duncan highlighted the Benefit Specialist position assistance and support regarding Medicare Part D. Transportation was addressed and the need to get people to nutrition centers and other appointments. Duncan highlighted the contributions of volunteers. In 2006, over 350 individuals volunteered over 16,700 hours resulting in a cost savings of at least $144,575. Duncan recognized the value for aging information that comes through collaboration with other governmental entities and the private sector. Duncan reminded Supervisors that 2/11/2011 11:22 AM communities need to take steps to deal with aging population. Duncan highlighted the Department on Aging's Accomplishments and Goals. Duncan invited Supervisors to visit the Department on Aging office and thanked her staff for their dedication and enthusiasm. Building Services Department: David Best, Service Technician of Building Services stated Facilities Manager Ralph Robole was unable to attend as he was attending a meeting with a representative from Wisconsin Focus on energy. Best highlighted services and county buildings maintained by the Building Services Department. Current major programs were highlighted including Xcel Electric interruptible program, Xcel Natural Gas interruptible program, power factor correction, high efficiency lighting system and motor program and electrical back -up generators at five locations. 2006 Achievements were reviewed including chip sealing of parking lots at the Government Center and re- striping; j ail electronic water control system installation; remodeling in Planning and Zoning, Department on Aging, Sheriff's Department and Economic Support; replacement of window walls at Health and Human Services; and adding cement steps at St. Croix Industries. Planned activities for 2007 were reviewed including absorber replacement; continue planning for electronic temperature control system efficiencies; replacement of domestic hot water boilers; continue planning for use of renewable energy per the County Board's goal setting session; and planning with Wisconsin Focus on energy. Best highlighted central heating and cooling plant at the Government Center and efforts to use resources as efficiently as possible. Best highlighted the jail electronic water control system noting the initial quote was $134,600. With Building Services' proposed alternate methods, the project was completed for $52,486, a savings of $82,000. County Clerk's Report of Correspondence and Rezoning Requests: County Clerk Cindy Campbell indicated there is one new rezoning application submitted by Dennis Newmann, Town of Somerset Ag. to Ag -Res. Announcements: Chair Malick reminded Supervisors that Committee Chairs are responsible for personnel reviews of Department Heads. Chair Malick confirmed the Nursing Home Committee will meet on February 8 at 1:00 p.m. to review the RFP process. He noted this will likely be in closed session. Chair Malick stated Supr. Krueger expressed concerns after the Medical Examiner's annual report last month and his involvement with fentanyl education. Chair Malick referred this concern to the Public Protection Committee and the Health and Human Services Board and requested a report back no later than April 2007 meeting. Chair Malick announced he received a brief set of criteria relating to ID Badges for County Board Supervisors. This will be placed on the March County Board agenda. Adjourn. Chair Malick adjourned the meeting at 11:04 a.m. Clarence W. Malick, Chair, St. Croix County Board of Supervisors Cindy Campbell, County Clerk Copies of resolutions and ordinances may be obtained at the St. Croix County Clerk's office. 2/11/2011 11:22 AM