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Home My WebLink AboutEmergency Management & Communications 10-18-07 t 2nd AMENDED NOTICE OF MEETING AND AGENDA ST. CROIX COUNTY EMERGENCY MANAGEMENT AND COMMUNICATIONS October 18, 2007 -9:00 a.m. Baldwin EMS Station, 630 Highway 12, Baldwin, WI CALL TO ORDER ROLL CALL APPROVAL OF MINUTES OF PREVIOUS MEETINGS — 9 -13 -07 DATE OF NEXT MEETING OLD AND NEW BUSINESS 1. Emergency Service Agency Representative's Concerns and Issues A. Sheriffs Dept. B. Municipal Law Enforcement C. Fire Services D. EMS Services E. Public Health 2. Follow -Up on County Siren Survey 3. 911 Recording Fee Analysis 4. Resolution to Support continued County Cellular E911 Cost Reimbursement beyond the November, 2008 Sunset 5. Tie -Down Ordinance for Mobile Homes 6. National Weather Service Watches and Warnings 7. ** Discussion of Employee Survey from Public Protection Committee 8. ** RTAC Exercise Funding 9. ** Spring Valley Paging 10. Director's Report —Emergency Management a. "Grants b. "Training 11. Director's Report —Emergency Communications a. Audiolog Voice Recorder b. 2008 Budget ADJOURN (Items may be taken in different order) ** Additions /Changes /Corrections Items for County Board approval must be submitted to the County Clerk's office by Wednesday morning preceding a County Board meeting. 10/15/2007 12:57 PM MINUTES — OFFICIAL Emergency Management and Communications Committee OCTOBER 18, 2007 PRESENT: Chuck Mehls, Julie Speer, John Borup, - County Board; Casey Swetlik - Emergency Communications; Jack Colvard — Emergency Management; Craig Nelson — EMS Rep.; Doug Briggs — Police Rep.; Jeff Klatt — Sheriff's Dept. /EM; Charlotte Sortedahl — Public Health; Jim Frye — City of Hudson Water Dept. and Fire Rep.; Larry Peterson — St. Croix Valley American Red Cross; Don McGee — Village of Baldwin; Jeff Vogt — Roberts /Warren Fire & Rescue. Excused: B. Malick Chairman Mehls called the meeting to order at 9:05 a.m. The 9 -13 -2007 Minutes were approved on a Speer/Borup MOTION. DATE OF NEXT MEETING: NOVEMBER 15, 2007 @9:00 a.m. LOCATION: St. Croix County Government Center, Community Room EMERGENCY SERVICE AGENCY REPRESENTATIVE'S CONCERNS AND ISSUES A. Sheriff's Dept. —Nothing B. Municipal Law Enforcement — Briggs commented that the municipal chiefs appreciate C. Swetlik attending their meetings. C. Fire Services —Nothing D. EMS Services — Nothing E. Public Health — Sortedahl reported that Public Health is negotiating their Preparedness Contract. Objectives for this Contract are: Continue to update Public Health Emergency Plan, Maintain Public Health competency in emergency preparedness, and to meet with the Consortium on 10/22 to project objectives for 2008 with an unannounced drill in 2008. Sortedahl also reported that Public Health staff is trained in ICS 100, 200, 300, and NIMS 700. Sortedahl stated command staff are attending ICS 400 in 2007 and 2008. By the end of 2008 command staff will be trained in ICS 400. Other training will continue in 2008. L. Peterson informed the Committee that at the next Fire Chief's meeting, the Red Cross will be giving out free smoke alarms. The Sheriff's Dept. Trailer has other interested parties for its usage. The Public Health Dept. would use for an emergency situation including pharmaceutical distribution and the Hudson Fire Dept. for Firefighter rehabilitation. FOLLOW -UP ON COUNTY SIREN SURVEY Awaiting feedback from a few communities. Swetlik explained, along with a handout, that the City of Hudson has a Siren Monitoring System in place, and the City of Hudson is receptive to having the County take ownership of this system for all sirens in the County. This system would supply the needed information if a siren in a municipality is functioning properly; hence take away the need for someone to physically stand next to a siren to test a siren's functioning capability. In order to move this system to the Comm. Center to set up for the monitoring of all sirens in the County, there would be a cost of $7,700 ($4,200 to move and install and $3,300 for required software upgrades). The siren company is conducting a survey which will show what each siren needs in order to be compatible with the main system in the Comm. Center. Once the survey information is compiled, Swetlik will report back to committee to determine how to proceed. 911 RECORDING FEE ANALYSIS Swetlik explained he currently charges $50 each recording. He has met with Corporation Counsel and a new Recording Fee was proposed. Committee members were given a handout. It is Corporation Counsel's opinion that any cost over the materials charge is excessive. Swetlik was asked to conduct a survey to determine if the County has a uniform paper copy fee. Corporation Counsel will be invited to the November EM /C Committee meeting to address concerns. RESOLUTION TO SUPPORT CONTINUED COUNTY CELLULAR E911 COST REIMBURSEMENT Swetlik met with Corporation Counsel. A Resolution was written supporting that this reimbursement be continued. The Committee was given a copy. Yearly costs for this service are $46,000, with possible unknown costs for mapping. A Borup /Speer MOTION was made to forward this Resolution to the County Board for approval and then forward to the appropriate State agencies. TIE -DOWN ORDINANCE FOR MOBILE HOMES This topic will be addressed at a later date. Discussion needs to be held with C. Straight and the Pre - Disaster Mitigation Grant. NATIONAL WEATHER SERVICE WATCHES AND WARNINGS Swetlik informed the Committee that effective 10 -1 -2007 the National Weather Service will change their format of Alerts from a County Based Warning System to a Storm Based Warning System. Presently the Comm. Center activates all sirens in the County if a Warning is for St. Croix County. Swetlik expressed concerns. Discussion was held. A determination was made to continue with a County -Wide notification process for storms and severe weather advisories. EMPLOYEE SURVEY FROM PUBLIC PROTECTION COMMITTEE Speer gave a handout concerning this survey. The Administration Committee Ok'd that the survey be conducted in the future. It will be addressed by the Finance Committee in November. Possibly other Committees could conduct a similar survey for their employees. RTAC EXERCISE FUNDING Colvard explained he was given a $500 check from C. Nelson from the RTAC Association for a future exercise held jointly. A Borup /Speer MOTION was made to bring this to the Finance Director/Finance Committee and set up a special account for a future exercise and that this money not be put in the General Fund at the end of the year. SPRING VALLEY PAGING Swetlik was approached by Spring Valley Fire requesting for his department to direct dispatch Spring Valley Fire /EMS Responders into St. Croix County. Currently when Spring Valley Fire /EMS is needed, the dispatcher has to call Pierce County by phone and request that they page. This process is time consuming as well as error prone. The cost to make this happen is under $500, which will purchase bridge connections and utilize currently available 4 -wire connectivity from River Falls to Spring Valley. A Borup /Speer MOTION was made to have Spring Valley send the County a formal, written request. Swetlik will invite Spring Valley personnel to the next EM/C Committee meeting. DIRECTOR'S REPORT — EMERGENCY MANAGEMENT Grant Handout — Colvard explained the different revenue that has been received through his department. Training Handout — Colvard explained this handout showing all the different classes presented. He explained that an e -mail has been sent to all agencies giving ICS class dates at WITC, which will be funded through an OJA grant. DIRECTOR'S REPORT — EMERGENCY COMMUNICATIONS Audio Log Voice Recorder — Swetlik reported this project is out for bids which are scheduled to be opened on 10/23/07. He mentioned that five vendors have committed to the bidding process so far. Swetlik informed the Committee that his 2.4 positions for 2008 have been approved. Swetlik informed that currently there is a problem and it is being serviced with the Fire Repeater Comparator. It affects portable to portable ground communication with the fire frequencies. The meeting adjourned at 11:20 a.m. Respectfully submitted, Emergency Mgmt. Administrative Secretary