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Home My WebLink AboutEmergency Management & Communications 11-15-07 NOTICE OF MEETING AND AGENDA ST. CROIX COUNTY EMERGENCY MANAGEMENT AND COMMUNICATIONS November 15, 2007 —9:00 a.m. St. Croix County Government Center, Community Room CALL TO ORDER ROLL CALL APPROVAL OF MINUTES OF PREVIOUS MEETINGS — 10/18/2007 DATE OF NEXT MEETING OLD AND NEW BUSINESS 1. Emergency Service Agency Representative's Concerns and Issues A. Sheriffs Dept. B. Municipal Law Enforcement C. Fire Services D. EMS Services E. Public Health 2. PDM Grant — Chris S. A. Tie -Down Ordinance for Mobile Homes 3. Follow -Up on County Siren Survey 4. 911 Recording Fee Analysis 5. E. M. Director's Contract Renewal 6. Spring Valley Paging 7. Cert Grant Closeout - Chuck M. 8. Director's Report — Emergency Management A. Grant Audits B. River Falls Power Outage Exercise C. Weather Radios for New Mobile Homes D. WEMA Conference and Yearly WEM Meeting 9. Director's Report — Emergency Communications A. AT & T Refund Credit B. Baldwin Back -Up Center C. Emerald Tower Land Project ADJOURN (Items may be taken in different order) ** Additions /Changes /Corrections Items for County Board approval must be submitted to the County Clerk's office by Wednesday morning preceding a County Board meeting. 11/7/2007 8:43 AM MINUTES — OFFICIAL Emergency Management and Communications Committee NOVEMBER 15, 2007 PRESENT: Chuck Mehls, Buck Malick, Julie Speer, John Borup, Denise Gunderson - County Board; Casey Swetlik - Emergency Communications; Jack Colvard — Emergency Management; Craig Nelson — EMS Rep.; Doug Briggs — Police Rep.; Kristen Anderson — Sheriff's Dept./EM; Larry Peterson, Anne McNamara — St. Croix Valley American Red Cross; Jim VanderWyst — Fire Rep.; Chuck Whiting — Administrative Coordinator; Chris Straight — West Central WI Regional Planning Commission; Greg Timmerman — Corporation Counsel; Terry Shafer — Spring Valley Fire Chief. Excused: C. Sortedahl Chairman Mehls called the meeting to order at 9:03 a.m. The 10 -18 -2007 Minutes were approved on a Speer/B MOTION. DATE OF NEXT MEETING: DECEMBER 11, 2007 @9:00 a.m. LOCATION: Village of Roberts Fire Station EMERGENCY SERVICE AGENCY REPRESENTATIVE'S CONCERNS AND ISSUES A. Sheriff's Dept. —Nothing B. Municipal Law Enforcement — Nothing C. Fire Services —Nothing D. EMS Services — Nothing E. Public Health — Not in attendance Colvard informed the Committee that there are free spill response clean-up kits available to Fire Depts. A private vendor who is retiring wants to donate them to the departments. VanderWyst will inform all of the departments at the next Fire Officers meeting in January. PDM GRANT Chris Straight has received the Pre - Disaster Mitigation Plan Draft back from the State with no changes. The next step is for County Board adoption. Then each city and village will need to adopt the plan. It then goes back to the State and lastly is sent to FEMA for approval. Straight will compose an executive summary of the Plan for the County Board to review. Straight provided a sample resolution which will be reviewed by Corporation Counsel and signed at this Committee's next meeting on 12/11/07. A MalickBorup MOTION was made in favor of adopting this Resolution and recommend to the County Board to adopt. The motion was passed unanimously. McNamara suggested Straight should be commended on his report to the State. There was discussion on mobile home tie -downs and shelter sites as identified in the Plan. At this point, the only suggestion for mobile home owners would be education and recommendation to tie -down their mobile homes. Planning and Zoning will be invited to the next Committee meeting for more input on this subj ect. Colvard informed the Committee that the House of Representatives passed a bill that requires new manufactured homes to come equipped with weather radios to warn occupants of severe storms. A Borup /Gunderson MOTION was made to send a letter from this Committee Chairman to State Senator Kohl and Feingold which supports this concept. COUNTY SIREN SURVEY Two communities have not returned their Siren Surveys, Glenwood City and the Village of Hammond. Emergency Mgmt. will contact again. 911 RECORDING FEE Timmerman explained the Recording Fee summary. Discussion was held. A MalickBorup MOTION was made to have a $6 Starting Base for each production of a public record. In cases where the work ,Mime necessary to fulfill the request for a recording exceeds $50, a price quote will be provided to the requestor in order to determine their willingness to pay. One more procedure to this project request would be to receive the fee for each request in advance. Motion passed unanimously. E.M. DIRECTOR'S CONTRACT RENEWAL A Malick/Borup MOTION was unanimously passed to renew this contract for another year. SPRING VALLEY PAGING Swetlik explained how the Comm. Ctr. currently dispatches Fire and EMS services for Spring Valley by having to call Pierce County, relay the information, and request that they page out Spring Valley into St. Croix County. In order for the Comm. Ctr. to directly dispatch services, a connection needs to be established from River Falls through Ellsworth and into Spring Valley's paging tower. This project has a projected cost below $500. Chief Shafer explained that both Fire and EMS entities are in support of the Comm. Ctr. Dispatching their calls and by doing so it could save several minutes in their notification. Chief Shafer voiced a willingness to share the cost of this project. A Malick/Borup MOTION was made to support this procedure at a 50% cost to St. Croix County. Motion passed unanimously. CERT GRANT Mehls informed the Committee that there were 16 CERT graduates; they all received 24 plus hours of training and that he would be submitting bills to Colvard so that he can close out the CERT Grant. II� DIRECTOR'S REPORT — EMERGENCY MANAGEMENT Colvard told the Committee that he was just audited by OJA and the County's auditors. OJA audited one of the Equipment Grants and approved it. It appears that the annual internal audit was also satisfactory. There will be a Power Outage Exercise with the City of River Falls and UW -River Falls on December 4, 2007. Colvard, Klatt, Anderson, and Mehls attended the WEMA Conference in Madison, which focused on various evacuation issues. Colvard explained that the Plan of Work annexes, currently on file, will be changing to Emergency Support Functions; all annexes will need to be rewritten. There will be an increase in NIMS Training funds this next year. There will also be an increase in the EMPG reimbursement, which reimburses funds to help offset the cost of salaries and benefits. Colvard gave a handout pertaining to 2007 Plan of Work activities for the thirteen counties in the region. DIRECTOR'S REPORT — EMERGENCY COMMUNICATIONS Swetlik informed the Committee that a $2,700 AT & T refund will be forthcoming and the telephone account will be credited. The dispatcher training at the Baldwin Back -Up Center was successful The Emerald Tower land, valued at approximately $33,000, has trees down on the guy wires from the August storm. Discussion was held. A Malick/Borup MOTION was made stating the Comm. Ctr. has no interest in this site as a communications component and this property will be turned over to the Finance Committee to determine what should be done with the property. Information on the down trees will also be brought forward to the Finance Committee to determine whether or not the Hwy. Dept. would need to be involved in clearing the trees off the guy wires. The meeting adjourned at 11:00 a.m. Respectfully submitted, Emergency Mgmt. Administrative Secretary