HomeMy WebLinkAboutEmergency Management & Communications 07-25-07 4
NOTICE OF MEETING AND AGENDA
ST. CROIX COUNTY EMERGENCY MANAGEMENT AND COMMUNICATIONS
July 25, 2007 -9:00 a.m.
St. Croix County Government Center, Room #1281, 1101 Carmichael Road, Hudson, WI
CALL TO ORDER
ROLL CALL
APPROVAL OF MINUTES OF PREVIOUS MEETINGS — 6/14/07 and 6/19/07
DATE OF NEXT MEETING
OLD AND NEW BUSINESS
1. Emergency Service Agency Representative's Concerns and Issues
A. Sheriffs Dept.
B. Municipal Law Enforcement
C. Fire Services
D. EMS Services
E. Public Health
2. PDM Grant Update
3. Emerald Tower Update
4. Emergency Communications Staff Expansion Request
5. Hotel Lodging — Request to Exceed Daily Limit
6. Warning Siren /C -Warn Activation and Follow -Up
7. 2008 Republican Convention
8. Director's Report — Emergency Management
A. Table Top Exercise — Baldwin
B. Table Top Exercise — Woodville Area
C. Table Top Exercise — Terrorist Power Outage — River Falls
9. Director's Report — Emergency Communications
A. Fire Repeater Update
B. Train the Trainer Communications Class
C. AT & T Check for Credit on Account
ADJOURN
(Items may be taken in different order)
* * Additions /Changes /Corrections
Items for County Board approval must be submitted to the County Clerk's office
by Wednesday morning preceding a County Board meeting.
7/16/2007 11:26 AM
MINUTES — OFFICIAL
Emergency Management and Communications Committee
JULY 25, 2007
PRESENT: Chuck Mehls, Buck Malick, Julie Speer, John Borup, Denise Gunderson, Bill Cranmer -
County Board; Casey Swetlik - Emergency Communications; Jeff Klatt, Kristen Anderson — Sheriff s
Office; Jack Colvard — Emergency Management; Craig Nelson — EMS Rep.; Doug Briggs — Police Rep.;
Chris Straight — West Central WI Regional Planning Commission; Charlotte Sortedahl — Public Health.
Chairman Mehls called the meeting to order at 9:00 a.m.
The 6/14/2007 Minutes were approved on a Gunderson/Speer MOTION. The 6/19/2007 Minutes were
approved, with the addition of John Borup being present at this meeting, on a Gunderson/Speer
MOTION.
DATE OF NEXT MEETING: AUGUST 22, 2007 @9:00 a.m. Government Center, Room #1281
EMERGENCY SERVICE AGENCY REPRESENTATIVE'S CONCERNS AND ISSUES
A. Sheriff's Dept. — FEMA/Sheriff s Dept. Trailer — To be on next month's Agenda
B. Municipal Law Enforcement — Briggs brought up the issue of reducing radio traffic through
the main police channel. This will be addressed at the next Chief's Meeting. Swetlik will attend
the next Chief's meeting to give input as to how two frequencies may be made possible.
C. Fire Services — Not in Attendance; Need to designate a back -up person for representation.
D. EMS Services — Maps are alright.
E. Public Health — Sortedahl gave a handout showing Public Health's new Mission, Vision, and
Values for strategic planning purposes. Sortedahl also stated that the Mass Clinic and Pandemic
Flu Plan have both been updated. The Mass Clinic and Pandemic Flu plan were updated as part of
ongoing CDC objectives and to fulfill grant objectives that are tied to grant funding.
PDM GRANT UPDATE
Straight informed the Committee that the Draft Plan has been sent to municipalities for changes, and any
feedback. He has not received too much feedback at this time, so he feels communities are content with
plan. A Public Informational Meeting will be published in the County's Official newspaper. This
Meeting will be on 8/22/07 at the Health and Human Services Office, Board Room at 7:00 p.m.
EMERALD TOWER UPDATE
Swetlik gave a handout from Ziliak, Risk Manager to Corporation Counsel, outlining the liability
concerns. A Gunderson/Malick MOTION was made to postpone any sale of the Emerald Tower Property
until 10/1/07. This will allow for Dairyland to do some testing of their system to determine if the site
would be of interest.
EMERGENCY COMMUNICATIONS STAFF EXPANSION REQUEST
Swetlik gave a handout showing justification for staff expansion. Swetlik commented that it is a
continual need. A Speer /Gunderson MOTION was made to present this proposal at the August Finance
Committee Meeting. A 40 hour vs. 37.5 hour work week will also be included in the research and
findings. Swetlik will discuss the option with Michelle Pietrick of Finance and return at the next meeting
with additional information.
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HOTEL LODGING — REQUEST TO EXCEED DAILY LIMIT
Swetlik explained that the APCO Conference this year will be in Baltimore, MD and the hotel rate will be
$159 /night. A Speer /Gunderson MOTION was made to approve the hotel rate for this conference — All in
favor except Malick with a "No ".
WARNING SIREN /C -WARN ACTIVATION AND FOLLOW -UP
At the last Chief's Meeting, the Siren Activation/Maintenance issue was given out for feedback. This
matter is in process, awaiting feedback. Swetlik presented a check sheet showing all 25 warning sirens
within St. Croix County along with their exact locations. Swetlik will draft a letter for distribution to all
communities, concerning siren locations, maintenance, and requesting that they identify who in their
community is responsible for verifying that their siren is successfully activated on the first Wednesday of
every month. The letter will be a joint letter between Emergency Communications and Emergency
Management.
2008 REPUBLICAN CONVENTION
Mehls talked with St. Paul PD and Regions Hospital. The St. Paul PD's concerns for this event are:
Overload of communications capabilities and how it will affect EMS and police officers. They also
expect 40,000 demonstrators at the convention. They may ask for mutual aid assistance.
DIRECTOR'S REPORT — EMERGENCY MANAGEMENT
Baldwin TT Exercise — Jonquist personnel are willing to participate in an exercise. Colvard will contact
them to set a date for the exercise.
Woodville TT Exercise — This will be a Tornado Scenario. This TT Exercise will be held on 8/21/07
from 6:00 -8:00 p.m. at the Woodville Village Hall. Invitation letters will be sent out this coming week.
River Falls TT Exercise — Colvard explained that he has not yet heard back from UW or River Falls
personnel.
DIRECTOR'S REPORT — EMERGENCY COMMUNICATIONS
Fire Repeater Project — Conversion has been done. There are some issues yet which will be addressed
with Tri- County and Fire users. Work will continue on coverage area concerns as well as end users "short
keying" with their transmissions and the need to move tactical operations off the repeated channel to one
less congested.
Train - The - Trainer Communications Class was offered July 19 in conjunction with WITC -NR for all end
user agencies. This pertains to the rechannelling project/interoperability project and all agencies that
participated.
AT &T Check — A check in the amount of $34,904.88 has been received from AT &T who honored their
portion of four separate phone contracts which should have been implemented in October of 2006 but
weren't.
The meeting adjourned at 11:30 a.m.
Respectfully submitted,
Emergency Mgmt. Administrative Secretary