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Home My WebLink AboutEmergency Management & Communications 08-22-07 AMENDED - 2nd NOTICE OF MEETING AND AGENDA ST. CROIX COUNTY EMERGENCY MANAGEMENT AND COMMUNICATIONS August 22, 2007 —9:00 a.m. St. Croix County Government Center, Room #1281,1101 Carmichael Road, Hudson, WI CALL TO ORDER ROLL CALL APPROVAL OF MINUTES OF PREVIOUS MEETINGS — 7/25/07 DATE OF NEXT MEETING OLD AND NEW BUSINESS 1. Emergency Service Agency Representative's Concerns and Issues A. Sheriffs Dept. B. Municipal Law Enforcement C. Fire Services D. EMS Services E. Public Health 2. New Richmond Severe Storm 3. Emerald Tower Update 4. Follow -Up on County Siren Survey 5. FEMA Trailer(s) 6. Emergency Communications 2008 Budget Proposal 7. Job Descriptions (Telecommunicator, Lead Telecommunicator, Technical Lead Telecommunicator) 8. Hudson EMS PAD Grant Program 9. Emergency Communications Media Change for Recording Requests 10. Emergency Communications Director's Role as the Chief Medical Examiner for St. Croix County 11. Emergency Management's 2008 Budget Proposal 12. Director's Report — Emergency Management A. Table Top Exercise — Baldwin B. Table Top Exercise — Woodville Area C. Table Top Exercise — Terrorist Power Outage — River Falls D. Committee Minutes to all Public Safety Agencies 13. Director's Report — Emergency Communications A. Telecommunicator 37.5 hour per week Research Follow -Up ADJOURN (Items may be taken in different order) ** Additions /Changes /Corrections Items for County Board approval must be submitted to the County Clerk's office by Wednesday morning preceding a County Board meeting. 8/20/2007 11:21 AM MINUTES — OFFICIAL Emergency Management and Communications Committee AUGUST 22, 2007 PRESENT: Chuck Mehls, Julie Speer, John Borup, - County Board; Casey Swetlik, Terry Andersen - Emergency Communications; John Shilts, Jeff Klatt, Kristen Anderson — Sheriff's Office; Jack Colvard — Emergency Management; Craig Nelson — EMS Rep.; Doug Briggs — Police Rep.; Jim VanderWyst — Fire Rep.; Karen Hansen — Hudson Hospital; Wesley Halvorsen, Eric Christensen — St. Croix EMS; Larry Peterson — American Red Cross. Excused: B. Malick, C. Sortedahl, D. Gunderson. Chairman Mehls called the meeting to order at 9:00 a.m. The 7/25/2007 Minutes were approved on a Borup /Speer MOTION. DATE OF NEXT MEETING: SEPTEMBER 13, 2007 @9:00 a.m. Government Center, Community Room EMERGENCY SERVICE AGENCY REPRESENTATIVE'S CONCERNS AND ISSUES A. Sheriff's Dept. — Shilts reported that the FEMA Trailer will not be used by the Sheriff's Dept. and would like to transfer it to the Public Health Dept. for their use as a traveling immunization clinic. The Public Health Dept. needs to sign up for the 1033 Program and a letter needs to be composed for the approval of the transfer. There is a $500 /year fee for this program. Currently, this fee is being addressed at the legislature; contact your state representatives for retraction of this fee. B. Municipal Law Enforcement — Briggs turned in Storm Damage Costs to NRPD. C. Fire Services — VanderWyst reported that Storm Damage figures were given to Mehls. D. EMS Services — Baldwin sustained storm damages also. Nelson attended the Woodville TT Exercise; a number of potential problems were pointed out and the village will be working on these. E. Public Health — Not in attendance. NEW RICHMOND SEVERE STORM There were municipal and county -wide damages. Approximately 11 p.m., a Proclamation was claimed. No deaths /injuries. Mutual Aid was excellent. Hudson extended staff and there were 204 calls for service in Hudson alone. Hammond's paging base went down. Larry Peterson reported that they gave aid and are assisting three families. Peterson reported that there was great cooperation with the local merchants. He asked is there are any suggestions for their services, please submit and the Red Cross will consider. EMERALD TOWER UPDATE Dairyland Power is still testing. If this property goes out for a bid, Swetlik will let them know. Finance made a Motion that the deadline for this issue is 11 -1 -07. FOLLOW -UP ON COUNTY SIREN SURVEY A letter was sent by Swetlik/Colvard to all the communities with a siren as to who is responsible for verifying siren activation. Nelson reported, along with a handout, that the American Signal Corp. has a software that can be installed in the Emergency Communication office that allows feedback on each siren (not sounding, not rotating). This software can be tested daily, weekly, monthly. Christensen informed that Hudson has compatible software. Swetlik asked if it could be expanded off their system or if a license would only need to be purchased. Christensen will follow -up. Nelson explained that the American Signal Corp. is conducting a site survey and will report back as to what sirens need in order for this operation. FEMA TRAILER(S) See Sheriff's Dept. - Above. EMERGENCY COMMUNICATIONS 2008 BUDGET PROPOSAL Swetlik presented and explained his budget, along with a handout. One main issue is the asking for 2.4 positions within the Emergency Communications Center. Swetlik added that for the last two years, the center was not given additional staff. Swetlik noted that unfortunately the activity level has increased between 13 and 20 percent each year. This results in growing demands on the Communications Center. Swetlik explained a capital outlay item for 2008 involving an engineered air exchange system for the radio room, kitchen, and bathroom of the Communications Suite. Swetlik explained that Building Services was instructed to request that this project be placed in the Emergency Communications Capital Outlay for 2008. The Committee decided this item belongs in the Building Services budget since it was part of the building itself. Swetlik explained that the Voice Logger is not a reliable recorder and it continues to cost money to repair and/or analyze. Upon a request from an agency referring to a robbery, Swetlik was not able to provide requested information. Swetlik inquired if the Committee would consider exploring the possibility of allocating funds from his current 2007 budget to not only purchase a more reliable recording system but also avoid additional money being spent on something that was scheduled to be replaced in 2008. A Speer/Borup MOTION was made for Swetlik to present this to Pietrick and explo9re the possibility of approaching the Finance Committee for approval. A Borup /Speer MOTION was made to approve Swetlik's budget proposal. JOB DESCRIPTIONS Tabled until 9 -2007 Committee meeting. HUDSON EMS PAD GRANT PROGRAM Swetlik recognized the City of Hudson for including Emergency Communications in the PAD Grant. K. Hansen explained the goals of this grant. Any organization within the community can partner in on this grant. It will provide AEDs, training, and maintenance. She informed the Committee that Emergency Communications was approached for possible inclusion in the grant application. Hansen explained one goal is to enhance the Comm. Ctr. with an AED Location Marker on all emergency calls. Swetlik noted that he contacted the Sheriff's Department to inform them of this program and potential funding for additional AEDs in the squad cars. Hansen advised that following a discussion with the Sheriff's Department she has included five additional AEDs in her grant application. These AEDs will be placed in squad cars and potentially utilized in the event a Sheriff's Deputy responds to a medical incident. EMERGENCY COMMUNICATIONS MEDIA CHANGE FOR RECORDING REQUESTS This refers to the Audio Log Recorder. IT has assisted in the upgrading from a cassette to a CD into a workable system. Agencies and citizens who request recordings would complain because they no longer had a cassette tape player to play back the information. One issue that remains is the cost of $50 to non- law enforcement requestors of this information. This item will be addressed at the September's Committee meeting. EMERGENCY COMMUNICATIONS DIRECTOR'S ROLE AS THE CHIEF MEDICAL EXAMINER FOR ST. CROIX COUNTY Swetlik explained that this matter has been given an Opinion by Corp. Counsel. This matter has also been discussed by the Public Protection, Finance, and Administration Committees. EM/C Committee does not see a problem with these roles. The Committee would like to leave it as is. EMERGENCY MANAGEMENT'S 2008 BUDGET PROPOSAL Colvard explained the only items with an increase are the Exercise items, being salaries/benefits cannot be touched. The overall budget increase is 3.1 %. A Speer/Borup MOTION was made to accept this budget proposal. DIRECTOR'S REPORT — EMERGENCY MANAGEMENT Baldwin TT Exercise — This Exercise will be held on 9/12/07 from 10 -Noon at the Baldwin EMS Station with Jonquist Foods. Woodville TT Exercise — This Exercise was held on 8/21/07 at the Woodville Village Hall. River Falls TT Exercise — Colvard has heard nothing yet from River Falls. Committee Minutes to all Public Safety Agencies — All Minutes will be e- mailed to Agency Chiefs. A Borup /Speer MOTION was made to have a backup person for representation from EMS, Police, Fire, and Public Health for future meetings. DIRECTOR'S REPORT — EMERGENCY COMMUNICATIONS Telecommunicator 37.5 hr. per week Research Follow -Up — Swetlik will pursue negotiations and options pertaining to a 40 hr. per week. The meeting adjourned at 11:10 a.m. Respectfully submitted, Emergency Mgmt. Administrative Secretary