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HomeMy WebLinkAboutEmergency Management & Communications 04-11-07 NOTICE OF MEETING AND AGENDA ST. CROIX COUNTY EMERGENCY MANAGEMENT AND COMMUNICATIONS April 11, 2007— 9:00 a.m. St. Croix County Government Center, Community Room, 1101 Carmichael Road, Hudson, WI CALL TO ORDER ROLL CALL APPROVAL OF MINUTES OF PREVIOUS MEETINGS — 3/5/07 and 3/21/07 DATE OF NEXT MEETING OLD AND NEW BUSINESS 1. Emergency Service Agency Representative's Concerns and Issues A. Sheriffs Dept. B. Municipal Law Enforcement C. Fire Services D. EMS Services E. Public Health 2. Emerald Tower Use 3. PDM Grant Update - Chris 4. Director's Report — Emergency Communications A. OJA Radio Grant B. Rechanneling Project C. Satellite Telephone D. Radio Consoles E. Cell E911 F. Master Logger 5. Director's Report — Emergency Management 6. Discussion of Emergency Communications Director's Retirement ADJOURN (Items may be taken in different order) ** Additions /Changes /Corrections Items for County Board approval must be submitted to the County Clerk's office by Wednesday morning preceding a County Board meeting. 4/2/2007 1:39 PM MINUTES — OFFICIAL Emergency Management and Communications Committee April 11, 2007 PRESENT: Chuck Mehls, Buck Malick, Julie Speer, John Borup, Denise Gunderson, - County Board; Gary Kollman - Emergency Communications; John Shilts — Sheriff's Office; Jim Vanderwyst — Fire Rep.; Doug Briggs — Police Rep.; Kristen Anderson — Sheriff s Office; Walt Lang and Gale Sorum — Ham Radio Operators; Chris Straight — West Central WI Regional Planning Commission. Chairman Mehls called the meeting to order at 9:04 a.m. The 3 -5 -07 and 3 -21 -07 Minutes were approved on a Malick/Borup MOTION. Today's Agenda was approved on a Speer /Gunderson MOTION. DATE OF NEXT MEETING: MAY 9, 2007 @ 9:00 a.m., Government Center, ROOM #1281 EMERGENCY SERVICE AGENCY REPRESENTATIVE'S CONCERNS AND ISSUES A. Sheriff s Dept. — Shilts advised of the Squad Room Feedback with radio operation. Hopefully this will cease once the new radio holders are received; if not, the bay station will need to be used. B. Municipal Law Enforcement — Briggs informed that he attended the MN Chiefs meeting and learned that an OSHA complaint was filed by the Fargo/Moorhead area. The county and municipal law enforcement personnel purchased interoperability equipment but failed to purchase for the State Patrol personnel which nullified their mutual aid agreement by creating unsafe working conditions. C. Fire Services — Rechanneling Project, which will be addressed within the Emergency Communications Director's Report D. EMS Services — Not in Attendance - Excused E. Public Health — Excused EMERALD TOWER USE Sorum and Lang, two Ham Radio Operators, explained that they would like to use the Emerald Tower as a link for clearer transmission of interoperability communication from the National Weather Service in Chanhassen, MN (to the Emerald Tower) and then to Holcomb, WI. A Borup /Speer MOTION was made that a written proposal be submitted to the Committee. It will then be reviewed by Corp. Counsel and voted on at the next Committee meeting. All Committee members are in favor of this proposal. Kollman issued permission for them to look at the site today. PDM GRANT UPDATE Chris Straight gave a handout concerning the All Hazards Mitigation Plan progress. He advised he will be attending the May, June, and July Committee meetings. A couple hazard concerns are tie -downs for mobile homes and slab -on -grade housing units. A Feasibility Survey will be presented to the Committee in May. This Survey will need to be sent back by May 25 The Mitigation Plan Draft will be sent to Wisconsin Emergency Management (WEM) by 7- 17 -07. The Final Mitigation Plan will be submitted to WEM in December, 2007. DIRECTOR'S REPORT — EMERGENCY COMMUNICATIONS Kollman informed that the Ag. Ctr. Voice Mail system has been installed and is working satisfactorily. Satellite Telephone — Kollman tested satellite telephone sites through the Comm. Van. Only one hospital did not answer. Rassbach will install necessary equipment for operation. Cellular E911 Project — Kollman is awaiting a bill from AT &T so he can be reimbursed through the Grant. To the best of his knowledge, there is one carrier left that needs to pass the second phase, but this is a continuing project because of carriers and mergers, etc. i • Radio Consoles — Kollman is still withholding the remainder of the purchase contract because the system is not working according to specs. They have turned the issue over to their legal counsel to determine if they are responsible for these issues. A Malick/Borup MOTION was made to put the Contractor on Notice that they are in default and that the remaining money will be used to hire persons of our choice to complete the job as per our specs. Kollman explained the situation of the Repeater Channel. Kollman has one estimate already and the other will come from St. Paul Radio. A Gunderson/Borup MOTION was made for Kollman to get a second estimate and the award will go to the low estimator. This project will be passed to Kollman's successor. Rechanneling Project — Kollman explained that 539 radios have been rechanneled and this portion will be reimbursed by OJA. He is not able to close this project out completely because there is a training requirement which is a condition. Kollman is in the process of hiring a firm to give the training which will be accredited for each emergency responder team. The deadline for completion of this grant is August 31, 2007. Master Logger — Kollman explained that this is a 32 channel recorder. It records all incoming and outgoing telephone and radio communication. It is used by law enforcement, district attorneys, defense attorneys, and the Comm.Center. It is a permanent log. Kollman explained the functional problem and alternatives to the Committee. A MalickBorup MOTION was made to commit approximately $2,000 to replace the two drives. This item will also be put into the 2008 COP. Discussion of Emergency Communications Director's Retirement - A Speer/Malick MOTION was made to appoint Casey Swetlik as the Interim Communications Director. DIRECTOR'S REPORT — EMERGENCY MANAGEMENT Colvard was excused. Mehls reported that the Power Outage Exercise with River Falls and Utility companies will take place in September, 2007. A date will be determined. The deadline for CERT Training applications has been extended to May 1, 2007. The newly elected Village Officials will be contacted to see if an interest in having a HazMat Exercise. DISCUSSION OF EMERGENCY COMMUNICATIONS DIRECTOR'S RETIREMENT On April 23, 2007 at 9:00 a.m. an EM/C Committee Mtg. will be held for the purpose of conducting interviews for the Emergency Communications Director's position. Speer addressed the topic of MDCs (Mobile Data Computers). Kollman explained the system. It is a laptop in a squad that can process motor vehicle checks and driver license checks without the dispatch dept. assistance. You also need the support of either a Base Station (Radio base) or Cellular Service. Briggs informed that his department has three MDCs along with Internet access. Example of Operation: Officer composes a citation, a printer is also in squad to perform printout of citation for suspect, once the squad arrives off his/her shift, he /she may download data to an in -house data computer, which distributes information to the clerk of court, which issues a court docket. The State's goal is to eventually go paperless. Once officer enters incident information, it goes to each site that it needs to without the manual data entry. One problem will be to build a Record Management System with all the different computer companies and their systems. The meeting adjourned at 12::20 p.m. Respectfully submitted, Emergency Mgmt. Administrative Secretary