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HomeMy WebLinkAboutEmergency Management & Communications 09-13-07 4 f NOTICE OF MEETING AND AGENDA ST. CROIX COUNTY EMERGENCY MANAGEMENT AND COMMUNICATIONS September 13, 2007 -9:00 a.m. St. Croix County Government Center, Community Room, 1101 Carmichael Road, Hudson, WI CALL TO ORDER ROLL CALL APPROVAL OF MINUTES OF PREVIOUS MEETINGS — 8/22/07 DATE OF NEXT MEETING OLD AND NEW BUSINESS 1. Emergency Service Agency Representative's Concerns and Issues A. Sheriffs Dept. B. Municipal Law Enforcement C. Fire Services D. EMS Services E. Public Health 2. PDM Grant Update 3. Follow -Up on County Siren Survey 4. Water Utility Mutual Aid Agreements 5. Job Description Revisions (Telecommunicator, Lead Telecommunicator, Technical Lead Telecommunicator) 6. 911 Recording Fee Analysis 7. Audiolog Voice Recorder 8. Resolution to Support continued County Cellular E911 Cost Reimbursement beyond the November, 2008 Sunset 9. Director's Report — Emergency Management A. Table Top Exercise — Woodville B. Municipal Emergency Management Plans - Updates - City of Hudson - Village of Baldwin 10. Director's Report— Emergency Communications A. Emerald Tower Update ADJOURN (Items may be taken in different order) * * Additions /Changes /Corrections Items for County Board approval must be submitted to the County Clerk's office by Wednesday morning preceding a County Board meeting. 9/6/2007 8:46 AM • MINUTES — OFFICIAL Emergency Management and Communications Committee SEPTEMBER 13, 2007 PRESENT: Chuck Mehls, Julie Speer, John Borup, - County Board; Casey Swetlik - Emergency Communications; Jack Colvard — Emergency Management; Craig Nelson — EMS Rep.; Doug Briggs — Police Rep.; Jim VanderWyst — Fire Rep.; Charlotte Sortedahl — Public Health; Jim Frye — City of Hudson Water Dept.; Rick Powers, Dennis Holtz — New Richmond Water Dept.; Rick Coltrain — Hammond P.D.; Chris Straight — West Central WI Regional Planning Commission. Excused: B. Malick, D. Gunderson. Chairman Mehls called the meeting to order at 9:05 a.m. The 8/22/2007 Minutes were approved on a Borup /Speer MOTION. DATE OF NEXT MEETING: OCTOBER 18, 2007 @9:00 a.m. LOCATION: Baldwin EMS Station, 630 Hwy. 12, Baldwin Mehls commented that for the possession of the FEMA Trailer, a $500 entry -fee will need to be paid unless the legislature rescinds that fee. Sortedahl would like it mentioned that the FEMA Trailer would be used in an emergency situation only. EMERGENCY SERVICE AGENCY REPRESENTATIVE'S CONCERNS AND ISSUES A. Sheriff s Dept. — Not in attendance. B. Municipal Law Enforcement — Nothing C. Fire Services — Nothing — An alternate for VanderWyst will be Jim Frye, City of Hudson D. EMS Services — Nothing E. Public Health — Sortedahl informed that functional exercises were held from August through May, and Public Health has met all of the objectives for the grant. Now she is waiting for the Federal government to give guidance on what they want specifically done next. PDM GRANT UPDATE C. Straight informed that the Pre - Disaster Mitigation Report has been sent to WI Emergency Management for review. He expects the report will not be sent back for a couple of months. At which time, this report will need to be presented to the County Board for adoption. He explained a couple of concerns that may need to be added to this report (water contamination and floodplain ordinances). FOLLOW -UP ON COUNTY SIREN SURVEY Awaiting feedback from a few communities. WATER UTILITY MUTUAL AID AGREEMENTS J. Frye explained that this endeavor is in process. Colvard explained that the City of Hudson initiated this mutual aid endeavor approximately one year ago and now the FEMA office is conducting class instruction for this project. JOB DESCRIPTION REVISIONS Swetlik explained the three job description revisions. These have all been presented and reviewed by T. Funk, C. Whiting, and S. Guinter. The descriptions more accurately reflect the current work of each position and do not introduce additional expectations. The job descriptions also involved the input of the Telecommunicators through a survey sent to each. A Speer / Borup MOTION was made to accept/adopt the three revisions updating the position descriptions. 911 RECORDING FEE ANALYSIS Swetlik explained this information, along with a handout. He has received an Opinion from Corporation Counsel. Discussion was held. It was determined that Swetlik will compose a policy pertaining to this fee and resubmit to Corporation Counsel and bring it back to Committee. AUDIOLOG VOICE RECORDER Swetlik explained this equipment, along with a handout. Authorization to purchase a replacement recorder was given by the Finance Committee using 2007 budget funds. He is currently working with Procurement to develop an RFP and Dana Baker will coordinate the bidding process. RESOLUTION TO SUPPORT CONTINUED COUNTY CELLULAR E911 COST REIMBURSEMENT Swetlik explained, along with a handout, the costs for this feature and the potential costs for the County following the sunset date of November 30, 2008. Swetlik will work with Corporation Counsel on developing a Resolution to support the extension or elimination of the current sunset language and continue to provide the County with cost reimbursement. This resolution will be presented to this Committee in October and if acceptable, presented to the County Board in November for their consideration. DIRECTOR'S REPORT — EMERGENCY MANAGEMENT Colvard passed around the After - Action Report for Woodville's Table -Top Exercise. Colvard commented that this exercise went very well. Craig Olson, who is a member of the LEPC, was the primary evaluator for the exercise. The After - Action Report was compiled from his evaluation of the exercise. Copies of the After - Action Report were given to the Committee to review and give their comments to Colvard before he submits this report to the State. The Village of Baldwin will approve their EOP at their October meeting. The Village of Hammond and City of New Richmond are in the process of updating their EOPs. DIRECTOR'S REPORT — EMERGENCY COMMUNICATIONS Swetlik informed that Dairyland is not interested in the Emerald Tower Site. Dairyland wished to be notified should the site go out for bid. Swetlik informed that the Glenwood City Tower Site will be tended to by correctional center inmates to make the road passable and Communications will not incur any cost. The growth of weeds and brush has resulted in very poor access road conditions as well as encroaching on the guy wires supporting the tower structure. The Correctional Center was willing to provide the service and we will be meeting them at the site to provide guidance. The meeting adjourned at 11:10 a.m. Respectfully submitted, Emergency Mgmt. Administrative Secretary