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HomeMy WebLinkAboutCounty Board 01-20-04 NOTICE OF MEETING AND AGENDA ST. CROIX COUNTY BOARD OF SUPERVISORS Tuesday, January 20, 2004 — 9:00 a.m. CALL TO ORDER: Chairman Clarence Malick INVOCATION: Pastor Mike Evans, Faith Community Church, New Richmond, Wisconsin PLEDGE OF ALLEGIANCE TO THE FLAG ROLL CALL REVIEW OF AGENDA CONSENT AGENDA (Unless a supervisor requests separation of an item, all will be adopted in one motion.) 1. Minutes of Previous Session 2. Date of Next Meeting March 16, 2004 - 9:00 A.M. 3. Mileage and Per Diem PRESENTATION: APPOINTMENTS: Supr. John Mortensen, Indianhead Federated Library System ADMINISTRATIVE COORDINATOR REPORT NEW BUSINESS 1. Rezonings a. *Land from Ag. to Ag. Residential for Richard & Philipine Beer, Town of St. Joseph b. *Land from Ag. to Ag. Residential for Ted & Bergetta Anderson, Town of St. Joseph C. *Land from Ag. to Ag. Residential for David Gadzik, Town of Somerset d. *Land from Ag. to Ag. Residential for Tim Bazille, Town of Baldwin 2. Resolution Amending Board of Supervisors Rules and Bylaws in regard to Changing Committee Responsibilities for Parks System and Recycling Program 3. * 10:00 a.m. Closed session pursuant to Wis. Stats. sec. 19.85 (1) (g) to confer with legal counsel concerning strategy to be adopted with respect to litigation in which the county is or is likely to become involved (condemnation of county land for new highway 64). 4. *Reconvene in open session following the closed session 5. Ordinance Amending the St. Croix County Zoning Ordinance Subchapter 11 Section 17.15, Agricultural Residential District 6. Ordinance Replacing Ordinance No. 226(89) with Chapter 14, St. Croix County Zoning Code Regulating Nonmetallic Mining Operations 7. Resolutions regarding AFSCME contract settlements for 2003 -2005 8. *Resolution to Participate in the State of Wisconsin Deferred Compensation Plan 9. *Resolution Opposing Restrictions on Local Unit of Government Charging Rent for Use of Communications Facilities ANNUAL COMMITTEE AND DEPARTMENT REPORTS: County Clerk, County Treasurer and Maintenance Department COUNTY CLERK'S REPORT OF CORRESPONDENCE AND REZONING REQUESTS ANNOUNCEMENTS: Chairs of Committee to Assure Performance Review of Department Heads; Prioritization of Programs within Departments ADJOURNMENT (Items may be taken in different order) * Changes or Additions after the Preliminary Agenda * * Late Changes and Additions ST.CROIX COUNTY BOARD OF SUPERVISORS Regular Meeting January 20, 2004 Meeting called to order by Chair Malick at 9:08 a.m. Invocation given by Pastor Mike Evans of Faith Community Church, New Richmond, Wisconsin. Pledge of Allegiance was recited. Roll call: 26 present, 5 absent and excused — Supr. Ralph Swenson, Supr. Don Jordan, Supr. Art Jensen, Supr. Mark Erickson, Supr. Glenn Hoberg Consent Agenda: Chair Malick indicated the Anderson rezoning ordinance (item l.b.) will be postponed. The Mileage and Per Diem report will be removed from the consent agenda due to the payroll system established for direct deposit payments being tied to the second payroll of each month. The December, January and February Mileage and Per Diem reports will be taken in March. Motion by Supr. Grant, 2nd by Supr. Berenschot to adopt the consent agenda including approval of December 16, 2003 minutes and setting March 16, 2004 as date of next meeting. Carried unanimously. Presentation: Chair Malick congratulated Supr. King on his recent marriage. Applause Appointments: Chair Malick re- appointed Supr. John Mortensen to the Indianhead Federated Library System Board for a three year term. Administrative Coordinator Report. Administrative Coordinator Whiting indicated the second action for the County Board regarding the strip search class action settlement borrowing resolution is pending as Judge Barbara Crabb scheduled February 27 as the settlement hearing date. There is a 30 -day appeal period but March 16 which is the next scheduled County Board meeting, falls into the 30 -day period. Whiting indicated he is working on collecting operations policies from various departments in an attempt to get them into one central location, organize them into a coherent fashion so they may be maintained and kept up -to -date. April 26, 2004 is the scheduled date for the next County Board goal setting session. The first meeting of the Non - Represented Health Insurance Committee was held and another is scheduled. The County's insurance consultant, Sarah Hames, attended and has reviewed questions. The Huber project is coming into its final stages. The Huber Committee is meeting weekly to monitor the progress. 1. Rezonings a. Ordinance #648(2004) Rezoning from Ag to Ag/Residential for Richard & Philipine Beer, Town of St. Joseph. Motion to approve by Supr. Luckey, 2nd by Supr. Bethke. Carried unanimously. b. Rezoning from Ag to Ag/Residential for Ted and Bergetta Anderson, Town of St. Joseph. Postponed. C. Ordinance #649 (2004) Rezoning from Ag to Ag/Residential for David Gadzik, Town of Somerset. Motion to approve by Supr. Luckey, 2nd by Supr. Bethke. Carried unanimously. d. Ordinance #650(2004) Rezoning from Ag to Ag/Residential for Tim Bazille, Town of Baldwin. Motion to approve by Supr. Luckey, 2nd by Supr. Burri. Carried unanimously. 2. Resolution #3(2004) Amending Board of Supervisors Rules and Bylaws in Regard to Changing Committee Responsibilities for Parks System and Recycling Program. Motion to approve by Supr. Luckey, 2nd by Supr. Raymond. The responsibility for managing the St. Croix County ParksisystemyhaS5beeV o 4 reassigned to the Land and Water Conservation Department. The Land and Water Conservation Department reports to the Resource and Education Committee for policy direction. The Recycling Program of the Planning Department currently reports to the Resource and Education Committee for policy direction. Other program areas of the Planning Department currently reports to the Planning, Zoning and Parks Committee. This resolution approves the transfer of the County Parks system to the Resource and Education Committee and the transfer of the Recycling Program to the Planning, Zoning and Parks Committee. This resolution also provides the name of the Planning, Zoning and Parks Committee be changed to the Planning and Zoning Committee. Carried unanimously. 3. Closed session pursuant to Wis. Stats. sec. 19.85 (1) (g) to confer with legal counsel concerning strategy to be adopted with respect to litigation in which the county is or is likely to become involved (condemnation of county land for new highway 64). Motion to move into closed session by Supr. Mehls, 2nd by Supr. Krueger. Besides County Board Members those present in the closed session were Attorney Stuart Krueger, Corporation Counsel Greg Timmerman, Administrative Coordinator Chuck Whiting, Appraiser Ted Morgan, Highway Commissioner Tim Ramberg and County Clerk Cindy Campbell. Roll call vote to move into closed session: Yes — all 26 present; No — 0. Motion by Supr. Krueger, 2nd by Wentz, to approve Resolution #4(2004) Rejecting Wisconsin Department of Transportation Jurisdictional Offer for County Real Estate. Roll call vote after returning to open session on motion made in closed session. Yes — 26; No — 0. Carried unanimously. 4. Reconvene in open session following the closed session. Motion to return to open session by Supr. Raymond, 2nd by Mortensen. Carried unanimously. 5. Ordinance #651(2004) Amending the St. Croix County Zoning Ordinance Subchapter II Section 17.15, Agricultural Residential District. Motion to approve by Supr. Luckey, 2nd by Supr. Burri. Section 17.15(6)(v) shall read: "Temporary establishment and operation of a portable ready -mix concrete plant for the production of material to be used in the construction or maintenance of public roads, to be limited in time to a specific project duration." Carried unanimously. 6. Ordinance #652 (2004) Replacing Ordinance No. 226(89) with Chapter 14, St. Croix County Zoning Code Regulating Nonmetallic Mining Operations. Motion to approve by Supr. Luckey, 2nd by Supr. Wentz. Supr. Luckey indicated it was necessary to amend the nonmetallic mining ordinance in order to comply with the State's Chapter NR135 which is the State's administrative code that establishes standards for reclaiming nonmetallic mining sites. A hearing was held on November 5, 2003 and was very well attended by the County's nonmetallic mining operators. The State required this composed ordinance be sent to them for review. The County received approval from the State. Carried unanimously. (Note: This ordinance as been enacted and a copy is available for reference in the County Clerk's office.) 7. Resolutions regarding AFSCME contract settlements for 2003 -2005. Supr. Standafer indicated the Personnel Committee has concluded mediation discussions with the four remaining bargaining units and at the present time two of the bargaining units have ratified the agreement. Two units have not voted yet. Two resolutions for the Human Services Non - Professional Unit AFSCME and the GGSS Unit AFSCME, which have ratified will be placed before the County Board today for consideration. Supr. Standafer thanked the members of the Personnel Committee for their work. Supr. Standafer introduced the County's attorney, Steve Weld. a. Resolution #1 (2004) Approving Collective Bargaining Agreement Between the County and the GGSS Union ( AFSCME). Motion to approve by Supr. Standafer, 2nd by Supr. Speer. Weld explained the final settlement includes a ten percent employee contribution to health insurance and a ninety percent contribution from the County. This is a three year settlement which includes the ninety percent employer contribution for health insurance for 2004 and 2005 and the wage pattern is a three percent increase received for 2003; a four percent increase effective January 1, 2004; one -half percent increase July 12004; and a three percent wage adjustment January 1, 2005. Weld added there were some reclassifications in thiSrg . 1TbiS2iSO4 within the budgetary constraints that the County Board authorized for the Personnel Committee. Roll call vote: Yes — 24; No — 2 (voting no: Chair Malick, Supr. Dowd). Carried. b. Resolution #2(2004) Approving Collective Bargaining Agreement Between the County and the Human Services Non - Professional Union (AFSCME). Motion to approve by Supr. Standafer, 2nd by Supr. Berenschot. Attorney Weld explained this settlement was ratified by the employees and reflects the same pattern as the GGSS contract including a two -year term of ninety percent employer contribution to health insurance; wage increases of three percent January 2003; four percent January 1, 2004; one -half percent July 1, 2004 and three percent January 1 2005. Weld added there were some reclassifications in this group. Roll call vote: Yes — 25; No — 1 (voting no: Chair Malick). Carried. 8. Resolution #5(2004) to Participate in the State of Wisconsin Deferred Compensation Plan. Motion to approve by Supr. Standafer, 2nd by Supr. Speer. Whiting indicated during his report, the County currently offers two deferred compensation plans for employees to contribute to for pre -tax retirement planning. If this resolution is approved, another deferred compensation plan shall be made available to all County employees under procedures established by the Wisconsin Department of Employee Trust Funds. The County does not contribute to these plans. The fees taken by the plan from the employees' investment balance are considerably lower because of state restrictions placed on the plan administrator's profit and being it's the state plan, it is closely associated with the state's retirement system and employees may find that beneficial. Carried unanimously. 9. Resolution #6(2004) Opposing Restrictions on Local Unit of Government Charging Rent for Use of Communications Facilities. Chair Malick indicated he would step down as Chair for this matter because as a member of both the Emergency Management/Communications Committee and the Finance Committee, the Finance Committee assigned him to work with the Emergency Management/Communications Committee on this resolution. Vice Chair Jacobson presided. Motion to approve by Supr. Malick, 2nd by Supr. Krueger. Supr. Malick explained that at the joint meeting of the Finance Committee and Emergency Management/Communications Committee earlier today one word in the third paragraph was changed as follows: WHEREAS, Senate Bill 272, Assembly Bill 588 and various amendments w etild might limit the ability of local.... Supr. Malick explained Senate Bill 272 and Assembly Bill 588 proposes units of government should be limited when dealing with telecommunications, internet and broadband uses. Some of the facilities and equipment the County owns could potentially generate income for the County through rental. Supr. Bernard indicated she was told this resolution does not limit our ability to collect rent that is why she voted against this resolution. Supr. Standafer also voted against this resolution. He indicated he spoke to Senator Harsdorf who indicated there is no threat to renting because the County is not contemplating going into business providing services on a subscription basis. Senate 272 has passed with two amendments and awaits action in the Assembly. Supr. Malick explained that the Wisconsin Counties Association staff fels the bill could adversely affect rental. Carried. Annual Committee and Department Reports: County Clerk Campbell provided a written report highlighting 2003 licenses issued and applications processed which included marriage licenses, vehicle registrations, passports, work permits, DNR licenses, snowmobile and ATV registrations. Campbell added the County Clerk's responsibilities with respect to administering elections, maintaining County Board records, dog license records and processing dog damage claims. In addition, the County Clerk's office is responsible for compiling and preparing the official county directory, coordinates Government Center tours, operates the Government Center switchboard and provides general information to the public. She thanked her staff, the County Board and others for their assistance during her first year as County Clerk. County Treasurer Slind thanked the Finance Committee and summarized the implementationlofi NAGELftlifid 04 receipting for General Fund Receipts, GCS Municipal Tax Program, and an online tax payment system providing the opportunity for taxpayers to make payment via the internet by credit card or an Automated Clearing House (ACH) debit. She added the County has contracted with twelve municipalities to collect 2003 first installments of 2003 taxes payable in 2004 and discussed the Ag Use Penalty Program. In addition, Slind noted she is reconciling on a monthly basis the Bank Reconciliation for St. Croix County. She thanked her staff for their assistance. Facilities Manager Ralph Robole submitted a written report. County Clerk's Report of Correspondence and Rezoning Requests: Clerk Campbell indicated there is one new rezoning application submitted but not scheduled for a hearing for Earl Neumann, Town of Somerset, Ag to Ag/Residential. Announcements: Chair Malick announced chairs of committees which are parents of departments are responsible for annual performance reviews of non - elected Department Heads and efforts should be made to complete the reviews before March. Chair Malick added prioritization of programs within departments will be part of the 2005 budget process, similar to Capital Outlay Plan (COP) which has been used the last two years. This is to extend the same concept to prioritize departments various missions and responsibilities. Between now and April work should begin on this prioritizing project so all Supervisors may review during the strategic planning retreat. Chair Malick emphasized the rule regarding mailing unofficial committee minutes within two weeks of the meeting. Adjournment. Chair Malick adjourned the meeting at 11:50 a.m. Copies of resolutions and ordinances may be obtained at the St. Croix County Clerk's office. January 15, 2004