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HomeMy WebLinkAboutCounty Board 06-15-04 NOTICE OF MEETING AND AGENDA ST. CROIX COUNTY BOARD OF SUPERVISORS Tuesday — June 15, 2004 7:00 p.m. (evening meeting) CALL TO ORDER: Chairman Clarence Malick INVOCATION: Reverend Steve Rice, First United Presbyterian Church, Baldwin PLEDGE OF ALLEGIANCE TO THE FLAG ROLL CALL REVIEW OF AGENDA CONSENT AGENDA (Unless a supervisor requests separation of an item, all will be adopted in one motion.) 1. Minutes of Previous Session May 18, 2004 2. Date of Next Meeting August 17, 2004 9:00 a.m. 3. Mileage and Per Diem PRESENTATION: Recognition of Dairyland Power regarding Microwave System APPOINTMENTS: Board of Adjustment — Citizen Member ADMINISTRATIVE COORDINATOR REPORT (including Report of Goal Setting Session) NEW BUSINESS 1. Rezonings a. **Kermit Thompson, Town of Cylon, Ag to Ag/Residential 2. "Resolution regarding Amendment to Town of Hudson Zoning Ordinance 3. 2005 Budget Review 4. Agreement with WisDoT for CTH K and STH 64 Alternative Design Construction and Cost Sharing 5. *Planning and Zoning Resolution concerning Legislation for Transfer of Development Rights 6. Presentation on Land Use Ordinance Revision Process 7. Planning and Zoning Department Reorganization 8. *Request by Administration Committee for Response Concerning Sub Committees ANNUAL COMMITTEE AND DEPARTMENT REPORTS: Personnel Department, UW- Extension Agents, Fair Association COUNTY CLERK'S REPORT OF CORRESPONDENCE AND REZONING REQUESTS ANNOUNCEMENTS: Recognizing June 2004 as "Dairy Month" in St. Croix County ADJOURNMENT (Items may be taken in different order) * Changes or Additions after the Preliminary Agenda * * Late Changes and Additions 2/11/2011 3:20 PM PROCEEDINGS OF THE ST.CROIX COUNTY BOARD OF SUPERVISORS Regular Meeting June 15, 2004 Invocation given by Pastor Steve Rice of the First United Presbyterian Church, in Baldwin, Wisconsin. Pledge of Allegiance was recited. Meeting called to order by Chair Malick at 7:05 p.m. Roll call: 29 present, 2 absent and excused - Supr. Swenson. Supr. Luckey arrived at 7:30 p.m. making 30 present and 1 absent and excused. Consent Agenda: Motion by Supr. Grant, 2nd by Supr. Mortensen to adopt the consent agenda including approval of the May 18, 2004 minutes, setting August 17, 2004 as date of next meeting and mileage and per diem total for May 2004 of $10,679.48. Carried unanimously. Presentation: Recognition of Dairyland Power regarding Microwave System. Supr. Mehls and Communications Director Gary Kollman presented Ken Graves the Manager of Telecommunication Services from Dairyland Power with a Certificate of Appreciation for Dairyland's work and cooperation concerning the microwave system in Baldwin. Appointments: Board of Adjustment — Citizen Member. Chair Malick nominated former County Board Supervisor Art Jensen of the Town of Eau Galle as a Citizen Member to the Board of Adjustment. Supr. Speer nominated Nick Golz to the Board of Adjustment. Chair Malick clarified the process for nomination to the Board of Adjustment providing that it is not an election by the County Board but rather an appointment by the County Board Chair with a confirmation by the Board of Supervisors. If the appointment is not confirmed, the Chair goes back and returns with another nomination. Chair Malick's interpretation was confirmed as being correct by Corporation Counsel Greg Timmerman. Confirmation of the appointment was done by a show of hands -20/9. Administrative Coordinator Report. Administrative Coordinator Chuck Whiting reported the Finance Committee set the levy goal for 2005 of no more than the percentage increase in new construction valuation in the County, less the $534,000 of over levy from 2004. Whiting touched on the audit report from Tracey & Thole and indicated there were no large items in the Capital Outlay Plans. He added the Finance Committee has been reviewing investments. Whiting gave a PowerPoint presentation from the 2004 Goal Setting Session in April 2004. The Mission Statement is "Provide Services and Prepare for the Future ". Dr. Trechter led the group in identifying priorities. Some of the subjects the Supervisors identified were: Dealing with the County's Fiscal Issues (ranked as number one), Communications, Operations and Administration, County Land Management Issues, and Dealing with Mandates. Whiting added Supervisors included a study of the strip search settlement. Whiting will see this report is placed on the County's website. 1. Rezonings a. Ordinance #661(2004) Rezoning from Ag to Ag/Residential for Kermit Thompson, Town of Cylon. Motion to approve by Supr. Zoerb, 2nd by Supr. Burri. Carried unanimously. 2. Resolution #21(2004) Regarding Amendment to Town of Hudson Zoning Ordinance. Motion to approve by Supr. Zoerb, 2nd by Supr. Burri. This resolution amends the Town of Hudson Zoning Ordinance #105- 14B(1) regarding the Commercial/Light Industrial portion of the Zoning Ordinance tccalIoA2(VL)Zthz:s9e & new utility, recreational, camper and agricultural trailers and pick -up truck accessories to accommodate 5th wheels. Carried unanimously. 3. 2005 Budget Review. Supr. Krueger indicated part of the Finance Committee meeting was to discuss the budget and a target for the tax levy. Krueger confirmed the Finance Committee set the levy goal for 2005 not to exceed the percentage increase in new construction valuation in the County, less the $534,000 of over levy from 2004. The County will not receive the numbers for new construction valuation until August. Supr. Krueger indicated the mill rate has gone down, but valuation has gone up leaving the net result about the same. The Finance Committee is also reviewing capital spending. 4. Resolution #22(2004) approving Final Agreement with the Wisconsin Department of Transportation for Construction of an Intersection on County Trunk Highway K. Motion to approve by Supr. Krueger, 2nd by Supr. Standafer. Supr. Krueger expressed concerns in the Agreement under Existing Facility, in which the last sentence stated "Additionally, the altered CTH K intersection will support future internal roads proposed by they County." He stated the City of New Richmond would propose future internal roads and suggested this sentence be eliminated. He asked what "ineligible" means on page three, item two and what land will be taken by this intersection and if the county is spending more than what the county is taking in on the land. Supr. King indicated he is against this plan and added the City of New Richmond is in favor because the County is paying the bill and added he believes anyone who wants the land would pay for the approach to this land. Supr. Caflisch indicated he has been involved with something similar to this in the City of River Falls. He stated good access to land increases the value. Most times with an interchange, commercial development will likely occur. He believes this additional cost will be brought back into the county. Highway Commissioner Tim Ramberg explained the original design was with the loop and the flow was to expedite traffic. He added the city has agreed to work with the county. The bottom line is the access to the property. Whiting indicated the county owns all the property except for what the state took leaving the county with three remnant pieces and added WisDot will move on with or without the county because they need to finalize the paperwork. If the county doesn't act, the original design will be used. Supr. Standafer favors this redesign. The future of the land does not have a plan or what the market will say for its use. It would be in the best interest to make this modest investment to preserve the optional access to Highway 64 for when and if this land is sold. Chair Malick indicated part of the land has been annexed into the city. The city council endorses the alternative configuration. Motion to adopt resolution prevailed on roll call vote: Yes — 17; No — 13 (voting no: Speer, Jacobson, Peavey, Peterson, Grant, Dowd, Mehls, King, Wentz, Ruetz, Rebholz, Krueger, Gunderson) 5. Resolution concerning Legislation for Transfer of Development Rights. Motion to adopt by Supr. Zoerb, 2nd by Supr. Burri. This resolution requests the Governor and Legislature enact state legislation to authorize counties and local units of government to adopt transfer of development right policies. It allows local government to use this as a tool in local development. Supr. Marzolf is in favor of this concept. Supr. Bernard asked why we had to go to the state. Standafer cautioned that the transfer is operative because of supply and demand. Dave Fodroczi explained all local units of government and what they do are creatures of the state. The idea is ask the state to give clear express authority to all the local units of government to do this. Supr. Standafer indicated it is too early in the process and is unconvinced of the state's necessary jovohagnenn: 2 o PM Motion by Supr. Standafer, 2nd by Krueger to table. Carried unanimously. 6. Presentation of Land Use Ordinance Revision Process. Chair Malick indicated after the presentation he will allow time for Supervisors to ask questions or comment, and then invite members of the public to speak for two minutes each. Public members must be recognized by the Supervisor of their district. County Planning Director Dave Fodroczi had a PowerPoint presentation relating to the Land Use Ordinance Revision process. He highlighted the three ordinances involved which included the following: the Sanitary Ordinance (Chapter 12) which covers all regulations of rural waste water systems in the county. An important addition is the incorporation of "Common Systems" where rural waste water system would serve more than one household. The current sanitary ordinance was last amended on October 1, 1986. Fodroczi indicated there were substantial modifications to the Land Division Ordinance (Chapter 13) and corresponding changes to the Zoning Ordinance (Chapter 17). The primary reason was to create authority and process for conservation design subdivisions (cluster subdivisions). This is a new way of designing rural subdivisions where the site for the development is evaluated and in turn the most important resources, farming, open space features, natural resource features are identified and can be designed around. Secondly, the ordinances needed to be brought into conformance with state statutes and changes to the governing state administrative codes. The handout provided a memo, a timeline of events, and a series of summaries regarding sanitary ordinance, zoning ordinance and land division ordinance. Copies of the ordinances are available for County Board members to review. Also included is a summary of changes to St. Croix County Land Use Ordinances from Public Comments. Fodroczi indicated the first Public Hearing was February 12, 2004 where 26 participants offered comments and 45 written comments were received after the hearing. Specific comments include more time for review and feedback, conservation design requirements, road standards, limitations on disturbing slopes, flag lots, ghost platting, and specifying "County" responsibilities. Additional meetings were held after the February public hearing to get additional comments. Fodroczi reported there are two general information meetings scheduled, June 16 at the Government Center in Hudson and June 17 at WITC in New Richmond. June 24 is the formal public hearing with June 25th through July 2nd the time frame for the public to submit written comments. On August 4th the proposed ordinances will be distributed to County Board for review and will be brought before the County Board at the August 17th meeting. Chair Malick invited the public speak for two minutes. Peggy Rode spoke as a concerned citizen of St. Croix County regarding the land use ordinance and the issue regarding the 65/35 (65% open space set aside and 35% left for developable land) split has not been corrected. Theresa Johnson, Chair for the Town of St. Joseph spoke about concerns regarding the restrictive conservation design ordinance which would not allow towns to be flexible in their planning choices. Dave Ostby, Town Supervisor from the Town of Hudson spoke with concerns regarding the county regulating standards for town roads and driveways for a plat located within a town. He added towns are responsible for maintaining their roads. 7. Planning and Zoning Department Reorganization. Resolution #23(2004) to Consolidate the Planning Department and Zoning Department. Motion to approve by Supr. Zoerb, 2nd by Supr. Habheggar. Planning and Zoning Committee concluded that consolidating the Zoning Department and the Planning Department was advisable for increased efficiencies through common purchasing and sharing of equipment; operating supplies and outside services; greater opportunities and likelihood of sharing and backing up staff between program areas under one unified management structure; better communication; more opportunity of integrating program areas; improved staff supervision through greater and more regular communication; more unified approach to address land use and development issues. The Planning and Zoning Committee proposes that the departments be consolidated and the positions of Zoning Administrator and Direct of Planning/Land Information Officer be eliminated and the position of Planning and Zoning Director be created. The resolution also indicated no other supervisory positions be retained or created. 2/11/2011 3:20 PM Supr. Zoerb indicated this was a directive from the Administration Committee to review department structure when department head resigns. She added the combined Planning and Zoning Department would be more efficient and productive and their services can be enhanced by cooperative efforts. Supr. Krueger raised questions regarding item four in the resolution indicating "no other supervisory positions being retained or created" and indicated the handout distributed at the June 11 Administration Committee meeting contained information for proposed staff wage increases. Motion by Supr. Krueger, 2 nd by Supr. Gunderson to remove item four under the third "Whereas" from the resolution regarding "no other supervisory positions be retained or created ". Supr. Standafer asked for clarification if the amendment is to strike the language of item four, does that mean additional supervisory positions could be created? Supr. Krueger withdrew his amendment and Supr. Gunderson agreed to withdraw also. Supr. King clarified the Personnel Committee approved the job description only. The Personnel Committee did not approve any changes in the departments. Chair Malick indicated the Finance Committee found there is no cost increase and the analysis had been done correctly. Personnel Director Deb Kathan indicated the organizational plan lists one supervisor within the combined Planning and Zoning Department. The Real Property Lister and Office Manager increases would be a result of the contract being settled earlier this year. Kathan stated there were no other supervisory positions (i.e. assistant director or lead worker) in the proposal to the Personnel Committee. Supr. Zoerb indicated no staff changes have been requested. Kathan stated Planning and Zoning currently have four professional classifications which include the Recycling Specialist, County Planning /GIS Specialist, County Planner and Zoning Specialists which are all at a pay grade seven and none have supervisory responsibilities. Supr. Struemke indicated he is in favor of consolidation but would like to see staffing reduction and sees overlapping in staffing responsibilities. Supr. Zoerb stated that considering the rate of growth and increase in business that this department is doing the best possible with the least amount of expense to the county. Any changes in that would be a disservice to the county and added direct service is provided to the residents of this county in both departments. The consolidation will increase the ability to serve the people and reducing staff is not advised. The motion passed by a vote of a show of hands: 17 / 13. 8. Request by Administration Committee for Response Concerning Sub Committees. Supr. Jacobson indicated the Administration Committee has been meeting and discussing some of the concerns the Supervisors have regarding policies. Supr. Jacobson asked the Supervisors to continue to work with their committees to create or bring policies up to date and send them to Whiting. Supr. Jacobson indicated the Administration Committee is looking for input from each committee on how to improve committee structures. Chair Malick asked Whiting to reissue his memo regarding committee structure. Annual Committee and Department Reports: Personnel Department — Personnel Director Deb Kathan handed out a written report. Kathan indicated in 2003, $24,000,000 was spent on wages alone for payroll in St. Croix County. The County has 631 employees. St. Croix County has five union contracts and wage and benefit issues will be discussed as preparations are made for the 2005 budget. UW- Extension Agents. County Family Living Agent Mary Lestrud was present representing the UW Extension Office. A folder containing extensive information about the UW Extension programs was distributed. Lestrud highlighted "Capitals" focused at the Extension Office including Creative Capital, Social Capital, Economic Capital, Environmental Capital, and Fiscal Capital. Lestrud introduced and thanked the Agriculture and Extension committee members. Fair Association. Gail Maier presented the Fair Association annual report. Maier listed the current Fair Board members and the County Board Supervisor representatives. She indicated the 2004 St. Croix County Fair is scheduled for July 22 through the 25 and highlighted the upcoming 2004 fair events. Attendance for the 2003 fair was approximately 15,000. She added the 2003 draft horse exhibit was a success. Maier thanked the St. Croix County Board for continued financial support. Maier introduced the 2003 St. Croce GoUntyiFairea afm the Fair, Kristen Przybylski. Przybylski indicated she has attended several parades and other events throughout the County. In addition she attended the Wisconsin State Fair and competed at Fairest of Fair State competition in January. She thanked the St. Croix County Board of Supervisors and invited them to the fair. County Clerk's Report of Correspondence and Rezoning Requests: Clerk Campbell read new rezoning application submitted for American Materials Corporation, Town of Troy, Ag to Ag/Residential. Clerk Campbell indicated the members of St. Croix County Board of Canvassers are currently Margel Johnson, Lois Bradley and Marilyn Antiel. The Board of Canvassers must meet no later than 9:00 a.m. on the Thursday following an election to verify and certify St. Croix County election results. Campbell recognized Margel Johnson (not present at the meeting), who has served as a member of the St. Croix County Board of Canvassers since 1973. Campbell indicated Margel has indicated she no longer wishes to serve as a member of the Board of Canvassers but will serve as a substitute if needed. A certificate of appreciation from the St. Croix County Board of Supervisors will be given to Margel. Campbell indicated she has provided information regarding the WCA Annual Conference. Registration deadline is August 2" Announcements: Chair Malick proclaimed June 2004 as "Dairy Month" in St. Croix County. Supr. Supr. Grant announced the American Legion Annual Golf Outing is schedule for June 16 at the Hammond Golf Course. Adjournment. Chair Malick adjourned the meeting at 10:35 p.m. Copies of resolutions and ordinances may be obtained at the St. Croix County Clerk's office. 2/11/2011 3:20 PM