HomeMy WebLinkAboutCounty Board 05-20-03 NOTICE OF MEETING AND AGENDA
ST. CROIX COUNTY BOARD OF SUPERVISORS
Tuesday, May 20, 2003 -- 7:00 P.M. (Evening Meeting)
CALL TO ORDER: Chairman Clarence Malick
INVOCATION: Pastor Keith Lueneberg, Mt. Zion Lutheran Church, Hudson
PLEDGE OF ALLEGIANCE TO THE FLAG
* *Commendation of Park Staff for Rescue
ROLL CALL
REVIEW OF AGENDA
- CONSENT AGENDA -
(Unless a supervisor requests separation of an item, all will be adopted in one motion.)
1. Minutes of Previous Session
2. Date of Next Meeting — June 17, 2003 7:00P.M.. (Evening Meeting
3. Mileage and Per Diem
PRESENTATION:
APPOINTMENTS: Tom Dorsey, Dr. Michael Kretz and Deb Rasmussen to Health & Human Services Board
ADMINISTRATIVE COORDINATOR REPORT
1. *Department Reports: Computer Services, Personnel Department, Zoning Office
2. *Resolution Terminating Wisconsin Works (W -2) Contract with State of Wisconsin
3. Resolution Creating Code System for St. Croix County Ordinances
4. Resolution Appointing County Surveyor
5. Resolution Approving Law Enforcement Services Agreement Between The St. Croix County Sheriff
and the Town of St. Joseph
6. *Initial Resolution Authorizing the Issuance of General Obligation Bonds in an Amount Not to Exceed
$6,790,000
7. *Resolution Authorizing the Borrowing of $4,330,000 and Providing for the Issuance and Sale of
General Obligation Taxable Promissory Notes, Series 2003B — (Borrowing for Unfunded Pension
Liability)
8. *Resolution to Award Construction Contract for Huber Addition
9. *Resolution to Award Construction Contract for Communications Equipment
10. *Initial Resolution Authorizing the Issuance of General Obligation Bonds in an Amount Not to Exceed
$3,150,000 (Borrowing for Huber Expansion, Microwave Communications Equipment and Parks
Building) (subject to possible amendment to increase $395,000)
11. *Resolution Providing for the Sale of $9,940,000 General Obligation Corporate Purpose Bonds, Series
2003A* (subject to possible amendment to increase $395,000)
12. *Resolution Designating the First National Bank of Hudson as the County Depository for the Fiscal
Years 2003-2004
13. "Rezoning from Ag. to Ag. Residential for Todd Bj erstedt, Town of Troy
COMMITTEE AND BOARD REPORTS:
COUNTY CLERK'S REPORT OF CORRESPONDENCE AND REZONING REQUESTS
ANNOUNCEMENTS: *Proclamation Designating June 2003 as "Dairy Month" in St. Croix County
*September 2003 County Board Meeting — September 23, 2003 @ 9:00 a.m.
ADJOURNMENT
(The above agenda is not necessarily in order of presentations)
* Changes or Additions after the Preliminary Agenda
* * Late Changes and Additions
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ST. CROIX COUNTY BOARD OF SUPERVISORS
Regular Meeting May 20, 2003
Meeting called to order by Chair Malick at 7:00 p.m. After a moment of silence the Pledge of Allegiance was
recited.
Roll call: 30 present, 1 absent and excused — Supr. Raymond.
Consent Agenda: Motion by Supr. Speer, 2nd by Supr. Jacobson to adopt the consent agenda including
approval of April 15, 2003 minutes, June 17, 2003 as date of next meeting and mileage and per diem totals for
April 2003 of $11,337.43. Carried unanimously.
Commendation of Park Staff for Rescue. Supr. Jensen introduced Glen Hills Park staff members, Joe Grant,
Merwyn Neibacher and Bianca Lamers. These individuals were commended for a May 15, 2003 rescue attempt
of two individuals who had capsized in a watercraft in the Glen Hills Park. Applause.
Appointments: Chair Malick announced the appointment of Tom Dorsey, Dr. Michael Kretz and Deb
Rasmussen to the Health & Human Services Board.
Administrative Coordinator Report: Administrative Coordinator Chuck Whiting indicated he handed out a
timeline for the budget process which was approved by the Finance Committee and a letter to the committee
chairs inviting them to the June 12, 2003 Finance Committee meeting. The topic for discussion will be the
2004 budget, with a report back to the County Board at the June 17 meeting. The September County Board
meeting has been moved to September 23 to avoid conflict with the WCA meeting in LaCrosse.
Whiting reported he and Michelle Pietrick are looking into securing an ATM machine in the
Government Center.
Whiting added he received an appraisal from the Wisconsin Department of Transportation of the New
Richmond Farm property. WDOT is looking at condemning 23 acres. Whiting is getting proposals for
appraisals on this property.
14. Department Reports: Tom Boron Director of Computer Services, Personnel Director Deb Kathan and
Zoning Administrator Steve Fisher submitted written reports.
15. Resolution #15 (2003) Resolution Terminating Wisconsin Works (W -2) Contract with State of
Wisconsin. Motion to approve by Supr. Berenschot, 2nd by Supr. Wentz. Health and Human Services Director
John Borup and Program Supervisor for Economic Support Mary Squyer were present. Borup indicated the
State of Wisconsin has changed the method for funding the W -2 program in Wisconsin resulting in losses to
many Wisconsin counties, including St. Croix County. He noted this is a non - mandated service. The County
received $28,000 in 2002 and using federal pass -thru funds, the net pre- audited figure for the County is a
$33,000 loss for 2002 with a similar number for 2003 if St. Croix County remains in the program. Carried
unanimously.
16. Resolution #16 (2003) Resolution Creating Code System for St. Croix County Ordinances. Motion to
approve by Supr. Luckey, 2nd by Supr. Zoerb. Supr. Luckey indicated Corporation Counsel Greg Timmerman
has undertaken a project to codify all County ordinances. An official hard copy is to be kept in the County
Clerk's office and the information will be placed on the County Internet and Intranet. This action does not
change the content of any of the County ordinances; it organizes them into one volume. Carried unanimously.
17. Resolution #17 (2003) Resolution Appointing County Surveyor. Motion to approve by Supr. King, 2nd
by Supr. Jensen. Chair Malick indicated a j oint meeting of Transportation Committee and Planning, Zoning
and Parks was held on April 30, 2003 to discuss the surveying needs of the County. The resolutiA�m/pointsg PM
Brian Halling, R.L.S., as County Surveyor effective through January 3, 2005. Carried unanimously. Brian
Halling was introduced.
18. Resolution #18 (2003) Resolution Approving Law Enforcement Services Agreement Between The St.
Croix County Sheriff and the Town of St. Joseph. Motion to approve by Supr. Speer, 2nd by Supr. Luckey.
Sheriff Hillstead indicated they have a normal and routine service provided to the County for patrol and
investigations. Because of the increase in population a number of towns are requesting additional law
enforcement services, beyond what the County is normally able to provide. The County has negotiated with the
town of St. Joseph a rate of approximately $46.00 per hour for additional services provided in the town. Supr.
Marzolf suggested consideration of a similar resolution with respect to the Town of Hudson. Carried.
19. Resolution #19 (2003) Initial Resolution Authorizing the Issuance of General Obligation Bonds in an
Amount Not to Exceed $6,790,000. Motion to approve by Supr. Swenson, 2nd by Supr. Krueger. Mike
Hoheisel of Springsted Incorporated indicated savings to the County of $483,531. Chair Malick summarized
this is a refinancing of the debt on the Government Center building to lower the interest rate. Carried
unanimously.
20. Resolution #20 (2003) Resolution Authorizing the Borrowing of $4,330,000 and Providing for the
Issuance and Sale of General Obligation Taxable Promissory Notes, Series 2003B — (Borrowing for Unfunded
Pension Liability) Motion to approve by Supr. Swenson, 2nd by Supr. Wentz. Supr. Swenson explained this is a
refinancing of the County's pension obligation to the Wisconsin Retirement System (WRS). The State charges
8 %. The County will borrow the funds at a lower rate. Hoheisel indicated they are projecting this will come in
at approximately 4.6 %. Administrative Coordinator Whiting added the County will be paying more over the
next ten years even though over the course of time the County will be saving. Carried unanimously. Chair
Malick noted for the record this passed unanimously which is more than three - fourths.
21. Resolution #21 (2003) Resolution to Award Construction Contract for Huber Addition. Motion to
approve by Supr. Wentz, 2nd by Supr. Gunderson. Supr. Wentz indicated the nine bids were higher than
anticipated. The lowest responsible bidder is Dell Construction Co. Inc., of Eau Claire, Wisconsin, which
submitted a bid of $1,811,200. Supr. Marzolf questioned the bid amount of $1,811,200 in the resolution, since
the contract amount is $1,807,900. Brian Larson of Ayres Associates explained there was a reduction in
liability insurance from $10,000,000 to $5,000,000 which was a savings of approximately $6,400; $3,300 were
alternates which are being accepted. There will be additional savings by having the County use direct purchase
of certain materials to avoid sales tax. Supr. Swenson added the larger amount includes architectural services
which have been paid out of the building fund. In addition, there was a contingency in a miscellaneous amount
of nearly $39,000 which is included in the total. Whiting added there will be an amount contributed from the
Jail Assessment Fund to help pay down the debt. The Jail Assessment Fund will retain an annual amount of
$50,000.
Supr. Mortensen questioned what will the County's needs be in the next 20 to 40 years with respect to land and
building space. Larson indicated the study revealed the County has plenty of land and the jail is designed to add
a pod to the west if needed.
Supr. Rebholz questioned the estimated cost increase of 21% from March 2002 to now. Larson indicated
increases include inflation, the underestimated cost of masonry and brick for the Huber building and fixed
overhead costs. Chair Malick called for the vote. Supr. Speer requested a roll call vote on this resolution. Roll
call vote: Yes — 29; No — 1. Carried.
22. Resolution #22 (2003) Resolution to Award Construction Contract for Communications Equipment.
Motion to approve by Supr. Mehls, 2nd by Supr. Gunderson. Supr. Mehls explained this resolution is to award
the contract for installation of microwave communications equipment to the Harris Corporation in the amount
of $1,488,486. Communications Director Gary Kollman and Staff Supervisor Casey Swetlik presented a
PowerPoint presentation showing the existing analog communications system and the proposed one - for -one
replacement from Harris Corporation in the amount of $1,100,000 which would place the Glenwood City tower
in the loop. The Emergency Communications committee bid recommendation of $1,488,486 inch des000 4:09 PM
construction of a 199' Baldwin tower for backup purposes, full Information Technology (IT) option and in
addition to placing Glenwood City in the loop it would put Baldwin in the loop. The Committee was informed
by Harris Corporation no additional steel is necessary for the Glenwood City tower (original bid called for
raising the tower from 190' to 248'). This results in a $31,890 reduction in recommended bid, reducing the bid
amount to $1,456,596. Kollman indicated having a total IT option at a cost of $43,360, would replace four T1
lines currently leased by the County for a monthly savings of $1,500. In addition adding Baldwin as a backup
creates an independent, backup Public Safety Answering Point, places Baldwin the loop of communications and
provides alternate control of Fire, Paging and Law Enforcement radio frequencies should the need arise to
vacate the Hudson location.
Supr. Raebel asked why Hammond was not considered as a backup location since a tower exists. Supr. Mehls
indicated a building does not exist in Hammond. The space proposed to be used is located in the Ag Center
building in Baldwin where there is space and a sufficient PBX system which is an important part of the
Emergency Operations Center. In addition to adding a space in Hammond, wiring would be needed as well.
Supr. Standafer expressed concern about unsettled labor contracts and the uncertainty as the County enters the
budget process. Adding the Baldwin project may have unlimited merit, but he feels it has not been apart of the
Capital Outlay Plan. Motion by Supr. Standafer, 2nd by Supr. Krueger to amend the resolution to strike the
figure of $1,488,486 and insert the figure of $1,068,079 which includes the reduction of the $31,000. Supr.
Standafer added if this amendment prevails it would complete the planning process that was part of the Capital
Outlay Plan, bring the Glenwood City facility into the loop and complete all of the things which were part of the
planning cycle. Swenson asked what the cost would be if this was delayed for a month to obtain amounts for
trade off costs with respect to towers, phone lines, buildings, etc. And could it be delayed until next spring to
go through the capital outlay process?
Chair Malick called for a break. Reconvened at 8:40 p.m.
Supr. Mehls responded the project could be placed on hold until 2004 but reminded Supervisors the bonding
interest may change and there is currently no backup and will not be until the loop is complete.
Supr. Bernard commented the County needs to switch to digital and the $1,100,000 option does not include
emergency backup. She feels strongly the committee will come back through the Capital Outlay Plan next year
to include the backup system. There is no guarantee it will be less than $388,000.
Supr. Luckey asked what the ramifications would be if this was delayed for one month. Whiting indicated the
schedule is set for approval today, sale of the bonds by Springsted then back for approval at the June County
Board meeting. There is no July meeting scheduled at this time. Hoheisel indicated the usual practice in
issuing debt is having an estimate of what the debt would be before having bids. The County has three years to
expend the money borrowed on like projects. The County could pick a "not to exceed" amount today and
maintain the same schedule.
Supr. Standafer requested a roll call vote for the question on the motion to amend the amount to $1,068,079.
Roll call vote: Yes — 12, No — 18. Amendment fails.
Motion by Supr. Mehls, 2nd by Supr. Gunderson to reduce the amount from $1,488,486 to $1,456,596. Carried.
Motion by Supr. Luckey, 2nd by Supr. Krueger to postpone the awarding of the construction contract for
communications equipment for one month to obtain cost comparisons and provide more information to the
County Board. Supr. Swenson indicated he would not be a proponent of jeopardizing the package put together
with Springsted because it gives the County leverage for the building obligations, Huber / Communications
package and the WRS package. Supr. Luckey and Supr. Krueger withdraw their motion to postpone.
Roll call vote to approve the Resolution awarding Construction Contract for Communications Equipment to
Harris Corporation in the amount of $1,456,596. Roll call vote: Yes — 21, No — 9. Carried.
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23. Resolution #23 (2003) Initial Resolution Authorizing the Issuance of General Obligation Bonds in an
Amount Not to Exceed $3,150,000 (Borrowing for Huber Expansion, Microwave Communications Equipment
and Parks Building) (subject to possible amendment to increase $395,000). Motion to place on the floor by
Supr. Swenson, 2nd by Supr. Krueger. Chair Malick indicated because of the reduction in the amount of
contract for the communications equipment resolution this amount needs to be adjusted.
Motion by Supr. Gunderson, 2nd by Bernard to increase the amount of the General Obligation Bonds in
an amount not to exceed $3,515,000. Corporation Counsel Timmerman clarified it is possible for the County
Board to pass the resolution awarding the bid for the microwave facility improvement, but not pass the
resolution authorizing payment for that project. Chair Malick indicated the County Board has the ability to set a
"not to exceed" number and come back to it in June to agree on an amount. Hoheisel indicated they would add
to the bond issue a variability clause to the initial resolution. Carried.
Roll call vote on motion to approve Resolution Authorizing the Issuance of General Obligations Bonds
in an Amount not to Exceed $3,515,000. Three- quarters vote is required by law. Yes — 23, No — 7. Motion fails.
Supr. Peterson requested confirmation if any money were leftover, could be used as payment on the
bond issue. Hoheisel indicated overage could be used to pay interest and reduce the amount of the levy.
Motion by Supr. Jordan, 2nd by Supr. Swenson to reconsider previous action on the resolution awarding
construction contract for communications equipment. Carried.
Motion by Supr. Jordan, 2nd by Supr. Standafer to end debate. Carried by required two - thirds.
Motion by Supr. Jordan, 2nd by Supr. Swenson to amend the resolution to change the amount to
$1,100,000. Carried.
Supr. Standafer pointed out the bid was considerably less than what the Board is proposing to award a
contract for and the bid should be awarded for the amount rather than rounding the amount up. The exact
amount is $1,068,110. The movers and seconder agreed to substitute the exact amount. Chair Malick called for
a roll call on the motion to amend the resolution awarding construction contract for communications equipment
to Harris Construction in the amount of $1,068,110. Roll call vote: Yes — 25, No — 5. Carried.
Motion by Supr. Jordan, 2nd by Supr. Mortensen to reconsider previous motion on issuing General
Obligation Bonds in an amount not to exceed $3,515,000. Carried unanimously.
Motion by Supr. Krueger, 2nd by Supr. Erickson to amend the Resolution Authorizing the Issuance of
General Obligation Bonds in an Amount not to exceed $3,120,000. Roll call vote: Yes — 29, No — 1. Carried
by more than the required three- quarters.
Whiting introduce Finance Director Michelle Pietrick to the County Board. Applause.
24. Resolution #24 (2003) Resolution Providing for the Sale of $9,940,000 General Obligation Corporate
Purpose Bonds, Series 2003A* (subject to possible amendment to increase $395,000). Motion by Supr.
Swenson, 2nd by Supr. Standafer to place this matter on the floor and to amend the amount downward by
$30,000 to provide the sale of $9,910,000 General Obligation Corporate Purposes Bonds, Series 2003A.
Hoheisel indicated approval requires a simple majority vote. This authorizes, along with the taxable piece,
going forward to over 400 underwriters across the country to proceed with the financials of St. Croix County to
offer up on bid on June 16 for the County's award on June 17 Carried unanimously.
25. Resolution #25 (2003) Resolution Designating the First National Bank of Hudson as the County
Depository for the Fiscal Years 2003 -2004. Motion to approve by Supr. Swenson, 2nd by Supr. Krueger. Supr.
Swenson indicated in late 2002 the County made a request for proposals or bids from various financial
institutions and from the responses, the Finance Committee, with then Finance Director Rich Loney and County
Treasurer Cheryl Slind, reviewed the proposals and costs and selected the First National Bank of/Hudson aso 9 PM
being the most competitive and advantageous to the County. Carried unanimously.
26. Ordinance #632 (2003) Rezoning from Ag. to Ag. Residential for Todd Bjerstedt, Town of Troy.
Motion to approve by Supr. Jensen, 2nd by Supr. Burri. Carried. Supr. Standafer asked to abstain from voting
because he is not independent to the transaction and Chair Malick approved.
Committee and Board Reports: Supr. Luckey reported the Administration Committee held a follow -up
discussion on the County Board's Goal Setting Session. It was the consensus of the Administration Committee
to recommend a quarterly report be given to the County Board on the progress being made on each goal. Some
Supervisors will be asked to give a brief report at the August 2003 County Board meeting.
County Clerk's Report of Correspondence and Rezoning Requests. Clerk Campbell read for the record the
following application filed for rezonement: Steve Lokker, Town of Baldwin, Ag to Ag/Residential and William
Liddle, Town of Pleasant Valley, Ag to Ag -II. Thank you cards from Kay Zilz, the Fair Board and Supr.
Bethke were read as well.
Announcements: Chair Malick read the Proclamation for June Dairy Month.
Adjournment. Chair Malick adjourned the meeting at 10:17 p.m.
Clarence Malick, Chair Cindy Campbell
St. Croix County Board of Supervisors St. Croix County Clerk
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