HomeMy WebLinkAboutCounty Board 06-17-03 NOTICE OF MEETING AND AGENDA
ST. CROIX COUNTY BOARD OF SUPERVISORS
TUESDAY, JUNE 17, 2003 7:00 P.M.
CALL TO ORDER: Chairman Clarence Malick
MOMENT OF SILENCE
PLEDGE OF ALLEGIANCE TO THE FLAG
ROLL CALL
REVIEW OF AGENDA
CONSENT AGENDA
(Unless a supervisor requests separation of an item, all will be adopted in one motion.)
1. Minutes of Previous Session
2. Date of NextMeeting August 19, 2003
3. Mileage and Per Diem
PRESENTATION: None
APPOINTMENTS: None
ADMINISTRATIVE COORDINATOR REPORT
1. Resolution Authorizing the Submittal of a State Grant Application and
Subsequent Appropriation of
County Funds for a Household Hazardous Waste Collection Program
2. Department Reports: UW- Extension Agents and Fair Association
3. Resolution Awarding the Sale of $9,910,000 General Obligation Corporate
Purpose Bonds, Series 2003A; Providing the Form of the Bonds; and Levying a
Tax in Connection Therewith
4. Resolution Awarding the Sale of $4,330,000 Taxable General Obligation
Promissory Notes, Series 200313; Providing the Form of the Notes: and Levying a
Tax in Connection Therewith
5. *Personnel Study Review - Springsted
6. *Rezoning from Ag./Residential to Commercial for Wildwood View Inc. /Gerald
Falde, Town of Eau Galle
7. *Rezoning from Ag. to Ag. Residential for Craig Rasmussen, Town of Baldwin
8. *Rezoning from Ag. to Ag.- Residential & denial of Ag. to AgAll for Robert Pike,
Town of Stanton
9. Resolution Changing Board of Supervisors Meeting Times
10. *Resolution authorizing Construction of a Microwave Tower at Baldwin and
Establishing a Back up Communication Center
11. *Review of Finance Committee 2004 Budget Discussion
12. "Resolution Opposing State Freeze on County Tax Levy
COMMITTEE AND BOARD REPORTS:
COUNTY CLERK'S REPORT OF CORRESPONDENCE AND REZONING
REQUESTS
ANNOUNCEMENTS: Attendance request for WCA Convention September 14 - 17 in
LaCrosse; *August County Board Meeting — pictures at 8:30 a.m.; *October County Board
meeting — October 30, 2003
ADJOURNMENT
Items may be taken in different order.
* Changes or Additions after the Preliminary Agenda * * Late Changes and Additions
ST. CROIX COUNTY BOARD OF SUPERVISORS
Regular Meeting June 17, 2003
Meeting called to order by Chair Malick at 7:00 p.m. After a moment of silence the
Pledge of Allegiance was recited.
Roll call: 30 present, 1 absent and excused — Supr. Bernard.
Consent Agenda: Motion by Supr. Speer, 2nd by Supr. Berenschot to adopt the May 20,
2003 minutes with the following corrections: Page 3, third paragraph, "...the
underestimated cost of masonry and brick for the Huber building and fixed overhead
costs. Chair Malick called for the vote. Supr. Speer requested a roll call vote on this
resolution.,...; Page 5, sixth paragraph... "Motion by Supr. Jordan, 2nd by Supr.
Standafer to end debate. Carried by required two - thirds. "; Page 6, item 13, "... Supr.
Standafer asked to abstain from voting because he is not independent to the transaction
and Chair Malick approved." Carried unanimously.
Motion by Supr. Wentz, 2nd by Supr. Mortensen to adopt the consent agenda with August
19, 2003 as the date of next meeting and mileage and per diem totals for May 2003 of
$9,943.80. Carried unanimously.
1. Resolution # 26 (2003) Resolution Authorizing the Submittal of a State Grant
Application and Subsequent Appropriation of County Funds for a Household Hazardous
Waste Collection Program. Motion by Supr. Jensen, 2nd by Supr. Bethke. Carried
unanimously.
2. Department Reports: UW- Extension Agents and Fair Association. The
following UW- Extension agents gave individual reports: County Agriculture Agent Lee
Milligan, Family Living Agent Mary Lestrud with Nutrition Educator Martha Mabis,
County Resource Agent James Janke, County 4 -H & Youth Agent Kimberly Reaman.
Reaman congratulated Supr. Berenschot for being elected as president of State WACEC
Association. Gail Maier presented the Fair Board Association report.
3. Resolution #27 (2003) Resolution Awarding the Sale of $9,825,0000 General
Obligation Corporate Purpose Bonds, Series 2003A; Providing the Form of the Bonds;
and Levying a Tax in Connection Therewith. Motion to approve by Supr. Swenson, 2nd
by Supr. Krueger. Mike Hoheisel of Springsted Incorporated reported on June 16, 2003
at 1:00 p.m. bids were taken on behalf of St. Croix County for $9,910,000. Hoheisel
indicated Moody's Rating Service confirmed St. Croix County's A -1 Rating. This rating
gives the market a way to assess the risk of loaning out or borrowing debt. The bidders
were given an option to buy insurance, which they did on this issue. St. Croix County
had 23 participants participating in eight bids. True Interest Rates ranged from 2.0857%
to 2.2307 %. Hoheisel pointed out the gross savings on the refunding portion is
approximately $737,000. Hoheisel recommended the Board award the bid to Harris Trust
& Savings Bank on the Series 2003A. Roll call vote: Yes — 30; No — 0.
4. Resolution #28 (2003) Resolution Awarding the Sale of $4,330,000 Taxable
General Obligation Promissory Notes, Series 200313; Providing the Form of the Notes:
and Levying a Tax in Connection Therewith. Motion to approve by Supr. Swenson, 2nd
by Supr. Krueger. Hoheisel referred to a summary handout dated June 16, 2003.
Column 7 showed a savings of $2,193,895. There were seven bids and thirteen
participants. Hoheisel recommended the Board award the bid to Cronin & Company,
Incorporated. Roll call vote: Yes — 30; No — 0.
5. Personnel Study Review — Springsted. Hoheisel reported the County asked
Springsted to develop a system and a data base to assist in the personnel area. The report
indicated St. Croix County has 36 departments and /or units. The primary purpose of the
system and data base are to provide a repository of information in a single area such as
the mission and the business responsibilities of each department, recognize changes in
departments and employees' duties, acknowledge increases in the complexity of
employees' jobs due to advances in technology, ensure equity and consistency among
similar positions, respond to changing market conditions and County demographics. This
process will coincide with setting the County's budget and identifying future capital
plans. It will allow the Supervisors and Department Heads, in conjunction with their
employees to update, make and /or request changes to the information contained in the
data base.
6. Ordinance #633 (2003) Rezoning from Ag./Residential to Commercial for
Gerald Falde/Wildwood View, Inc. /Spring Valley Mini Storage, Town of Eau Galle.
Motion to approve by Supr. Jensen, 2nd by Supr. Zoerb. Carried unanimously.
7. Ordinance #634 (2003) Rezoning from Agriculture to Ag./Residential for Craig
Rasmussen, Town of Baldwin. Motion to approve by Supr. Jensen, 2nd by Supr. Burri.
Carried unanimously.
8. Ordinance #635 (2003) Rezoning from Agriculture to Ag./Residential and denial
of Ag. To Ag. -II for Robert Pike, Town of Stanton. Motion to approve the rezonement of
3.99 acres from Ag to Ag/Residential by Supr. Jensen, 2nd by Supr. Raymond. Carried
unanimously. Motion to accept Planning, Zoning and Parks Committee report of denial
of the request by Robert Pike, Town of Stanton to rezone 53 -acres from Ag to Ag -II by
Supr. Raymond, 2nd by Supr. Bethke. Carried unanimously.
9. Resolution Changing Board of Supervisors Meeting Times. Motion by Supr.
Luckey, 2nd by Supr. Standafer. Supr. Luckey explained this resolution is to change the
August, September and October St. Croix County Board of Supervisor meetings from
9:00 a.m. starts to 7:00 p.m. Luckey indicated this would enable those Supervisors
employed or self - employed to balance their work with attendance at the Board meetings.
It also makes it easier for citizens to attend the meetings. Roll call vote: Yes — 8; No —
22. Motion fails.
10. Resolution #29 (2003) Resolution authorizing Construction of a Microwave
Tower at Baldwin and Establishing a Back up Communication Center. Motion to
approve by Supr. Mehls 2nd by Supr. Gunderson. Supr. Jacobson read a letter from Supr.
Bernard in her absence supporting back -up emergency communication capabilities in St.
Croix County. Communications Director Gary Kollman distributed a handout providing
information regarding the need for a backup Communications Center. The bidder, Harris
Corporation, had dictated a 240' tower in Baldwin. Harris Corporation and Kollman
reviewed this further and determined a 240' tower was not needed. Kollman requested
an amount from Harris for a 200' tower. Harris came back with a cost of $108,000.
Rather than $388,486 to complete the Baldwin option, this reduces the amount to
$280,459. Dairyland Power Corporation has expressed interest in sharing the Baldwin
tower site and microwave infrastructure if the tower would be higher than 200'.
Dairyland indicated they may be willing to build the tower themselves at no cost to the
County, deed the tower to the County in exchange for a rent -free lease for their own
microwave and transmitting equipment for perpetuity. Supr. Mehls researched the cost of
a building in Hammond for use as a backup emergency operations center. Supr. Mehls
indicated the specs and cost of at 24' x 32' structure would cost approximately $236,000.
This figure does not include the cost of a generator which is approximately $13,000.
Supr. Marzolf suggested if the towers are compatible it would be wise to lease the facility
to cellular phone companies as a source of ongoing revenue for the County. Supr. Luckey
indicated County citizens dislike towers and the County tower ordinance discourages the
proliferation of towers and encourages co- location on existing towers. Luckey indicated
she had been told there is a new tower in Baldwin and was wondering if the County could
co- locate on that tower or another area tower. Kollman responded the channel capacity
of the microwave which goes from one tower to another is sixteen T -1 lines. A T -1 line
is capable of carrying 24 voice conversations on the line at one time. The County needs
sixteen T -1 lines throughout the system. If you locate away from the area which the
dispatcher is located, lines need to be provided from the tower which the microwave is
located. The County would need to lease sixteen T -1 lines from the local telephone
company. Computer Services currently pays $375 per month for one T -1 line. There are
four of them and they could be carried by the microwave to reduce the cost. If the
County co- locates, it would pay sixteen times $375. Kollman indicated he attended the
Village Board meeting at the Village of Baldwin. Kollman requested permission to
construct at 200' tower and about the possibility of Dairyland joining in venture for a
230' tower. The Board indicated this matter needs to go to the Village Planning
Committee. Chair Malick pointed out the wording in the resolution is to negotiate with
Harris Corporation and Dairyland Power Corporation and bring back the final cost of the
backup Communications Center to the Board for approval of payment. Roll call vote:
Yes — 23; No — 7. Carried.
11. Review of Finance Committee 2004 Budget Discussion. Supr. Swenson
reviewed the 2004 Budget Forecast Data spreadsheet and thanked Administrative
Coordinator Chuck Whiting and Finance Director Michelle Pietrick for their input in
preparing this worksheet. Supr. Swenson indicated this is a possible scenario and the
formula is based on the new construction on the equalized valuation as an assumption.
The State has not provided how the formula is defined or how it is to be calculated. Any
levy restrictions related only to new construction. The worksheet provided Total
Equalized Value, New Construction Equalized Value, Percentage of Total Value, Total
Valuation Increase, Actual Percentage Levy Increase, Difference in Real Levy Dollars
and Resulting Mill Rate per $1,000 for 1999, 2000, 2001 and 2002; 2004 Levy increase
based at percentages from four to seven percent; 2003 YTD Sales Tax Revenue; New
Levy Commitments for 2004 including the 1994 Government Center Bond payment for
2004 ($120,344), Pension Liability Notes $229,301, Huber/Microwave/Parks Bonds
$344,648, Jail Assessment Contribution estimate ($238,432), Trust Fund Loan
Repayments $126,358 with a total likely outside levy limits of $343,535; Other Budget
Commitments including Personnel Costs, new position requests and health insurance
increases; Additional Considerations include unused funds from the 2003 Building Fund
in the amount of $775,000, 2003 — 2004 unsettled union contracts, Capital Improvement
Plan - Nursing Home remodeling, Baldwin Communication Center, optical imaging, and
anticipated loss in Shared Revenue between $300,000 and $365,000.
Supr. Swenson indicated an appreciable item not included on the worksheet is the
potential loss of approximately $400,000 in Intergovernmental Transfer (IGT) funds for
the Nursing Home. If lost and in spite of a good faith effort through operational savings
the County may see the Nursing Home levy rise.
Three other budget matters discussed: 1. Departments forecast how much money
received in grants in 2003 and how much they are anticipating to fund the 2004 budget,
include the dollar percentage difference from 2004 to 2003; 2. Departments should show
to what extent their budgets are dependent on the levy; and 3. ask the Department Heads
for no increase in operating expenses.
12. Resolution #30 (2003) Resolution Opposing State Freeze on County Tax Levy.
Motion to approve by Supr. Swenson, 2nd by Supr. Krueger. The idea of a levy freeze
restricted to only the amount of new construction is now a part of the proposal from the
Wisconsin Legislature's Joint Finance Committee and the proposal is to freeze county tax
levies for 2004, 2005 and 2006. Supr. Speer called for a vote. Carried.
County Clerk's Report of Correspondence and Rezoning Requests. Clerk Campbell
read for the record the following applications filed for rezonement: Steve Lokker, Town
of Baldwin, Ag to Ag/Residential, Frederick and Ruth Anding, Town of Troy, Ag -11 to
Agriculture or Ag/Residential and Raymond Johnson, Town of Eau Galle, Ag -II to
Ag/Residential.
Announcements: St. Croix County Board of Supervisors will meet October 30, 2003.
Contact Clerk Campbell if interested in attending the September WCA Convention in
LaCrosse. Registrations are due August 1, 2003. A group picture of the County Board of
Supervisors is scheduled for 8:30 a.m. on August 19 (one -half hour before the Board
meeting) Supr. Grant announced the 28 Annual St. Croix County Legion Golf
Tournament is scheduled for June 18, 2003 at the Hammond Golf Course. Funds raised
go towards children's programs.
Adjournment. Chair Malick adjourned the meeting at 9:45 p.m.
Clarence Malick, Chair Cindy Campbell
St. Croix County Board of Supervisors St. Croix County Clerk