HomeMy WebLinkAboutCounty Board 12-16-03 NOTICE OF MEETING AND AGENDA
ST. CROIX COUNTY BOARD OF SUPERVISORS
Tuesday, December 16, 2003 — 9:00 a.m.
CALL TO ORDER: Chairman Clarence Malick
INVOCATION: Pastor Randy Simonson, Harvest Time Outreach, Hudson
PLEDGE OF ALLEGIANCE TO THE FLAG
ROLL CALL
REVIEW OF AGENDA
CONSENT AGENDA
(Unless a supervisor requests separation of an item, all will be adopted in one motion.)
1. Minutes of Previous Session
2. Date of Next Meeting January 20, 2004 - 9:00 A.M.
3. Mileage and Per Diem
PRESENTATION:
APPOINTMENTS: Mark Samelstad to the St. Croix County Local Emergency Planning
Committee
ADMINISTRATIVE COORDINATOR REPORT
NEW BUSINESS
1. Rezonings
a. *Sandra Kluedtke, Town of Somerset, Ag to Ag/Residential
b. *Gloria Basel, Town of St. Joseph, Ag to Ag/Residential
C. *Bob Orf, Town of St. Joseph, Ag to Ag/Residential (2 parcels)
2. *Resolution Reappointing Highway Commissioner
3. Non fnetallie Mining Or-dinanee
4. Resolution Amending Rules and Bylaws regarding Wisconsin County Association Annual
Meeting Per Diem
5. *Approval of late per diem request - Mary Ellen Brue
6. *Approval of late per diem request — Dale Fern
7. Resolution Authorizing the Borrowing of Not to Exceed $2,500,000 and Providing for
the Issuance and Sale of General Obligation Promissory Notes, Series 2004A
8. Resolution Authorizing the Borrowing of Not to Exceed $4,800,000 and Providing for
the Issuance and Sale of Taxable General Obligation Promissory Notes, Series 2004B
9. Goal Setting Follow -up Reports
10.* *Resolution Approving Application for Loan from State Trust Fund on Behalf of WMMIC
for Proposed
Litigation Settlement Costs
ANNUAL COMMITTEE AND DEPARTMENT REPORTS: Sheriff, Medical Examiner,
District Attorney /Victim Witness and *Child Support
COUNTY CLERK'S REPORT OF CORRESPONDENCE AND REZONING REQUESTS
ANNOUNCEMENTS: Committee Chairs responsible for Personnel reviews of Department Heads
ADJOURNMENT
(Items may be taken in different order)
* Changes or Additions after the Preliminary Agenda
* * Late Changes and Additions
ST.CROIX COUNTY BOARD OF SUPERVISORS
Regular Meeting December 16, 2003
Meeting called to order by Chair Malick at 9:00 a.m. Invocation given by Pastor Randy Simonson of
Harvestime Outreach of Hudson, Wisconsin. Pledge of Allegiance was recited. Supr. Marzolf personally
thanked the Board of Supervisors for their prayers and thoughts.
Roll call: 30 present, 1 absent and excused — Supr. Ralph Swenson
Consent Agenda: Chair Malick indicated item 3, Non - metallic Mining Ordinance and item 10, Resolution
Approving Application for Loan from State Trust Fund... will not be acted upon. Motion by Supr. Wentz, 2nd
by Supr. Mortensen to adopt the consent agenda including approval of November 25, 2003 minutes, January 20,
2004 as date of next meeting and mileage and per diem total of $9,714.31. Carried unanimously.
Presentation: Supr. Grant and County Commander John Helgeson from the Children and Youth Program for
the St. Croix County American Legion presented a Certificate of Appreciation to Mike Wakeling for thirty
years of service in the St. Croix County Sheriff's Department.
Appointments: Chair Malick appointed Mark Samelstad to the St. Croix County Local Emergency Planning
Committee.
Administrative Coordinator Report. Whiting indicated at its December meeting the Finance Committee decided
it was not ready to take action on the County Farm / WisDOT issue. Whiting added he continues to work on
health insurance options and is in the process of putting together a committee consisting of non - represented
people and work through some options which could be considered for the health insurance plan.
1. Rezonings
a. Ordinance #644(2003) Rezoning from Ag to Ag/Residential for Sandra Kluedtke, Town of
Somerset. Motion to approve by Supr. Jensen, 2nd by Supr. Luckey. Carried unanimously.
b. Ordinance #645 (2003) Rezoning from Ag to Ag/Residential for Gloria Basel, Town of St.
Joseph. Motion to approve by Supr. Jensen, 2nd by Supr. Burri. Carried unanimously.
C. Ordinance #646 (2003) Rezoning from Ag to Ag/Residential for Bob Orf, Town of St. Joseph
(110 acre parcel). Chair Malick abstained from discussion and voting due to a conflict of interest. Supr.
Krueger requested more legible maps be attached to the ordinances. Motion to approve by Supr. Jensen, 2nd by
Supr. Luckey. Carried (one abstention).
Ordinance #647 (2003) Rezoning from Ag to Ag/Residential for Bob Orf, Town of St. Joseph (80 acre
parcel). Chair Malick abstained from discussion and voting due to a conflict of interest. Motion to approve by
Supr. Jensen, 2nd by Supr. Bethke. Carried (one abstention).
2. Resolution #51 Reappointing Highway Commissioner. This resolution appoints Tim Ramberg as St.
Croix County Highway Commissioner commencing at 12:01 a.m., January 5, 2004 until removal, resignation,
incapacity or death. Motion to approve by Supr. King, 2nd by Supr. Grant. Carried unanimously.
December 11, 2003
3. Non - metallic Mining Ordinance. Removed from agenda
4. Resolution #52 Amending Rules and By -laws of the Board of Supervisors of St. Croix County,
Wisconsin. This resolution clarifies per diem requests while attending Wisconsin County Association Annual
Meeting. Motion to approve by Supr. Luckey, 2nd by Supr. Jacobson. Supr. Marzolf indicated he had confusion
regarding interpreting the bylaws. He requested Administrative Committee review the per diem definitions in
the Rules and Bylaws. Carried unanimously.
Motion to suspend the St. Croix County Board of Supervisors Rules and Bylaws by Supr. Standafer, 2nd by
Supr. Luckey. Supr. Standafer indicated this motion must pass by two - thirds and read rules which provide that
vouchers for per diems should be submitted to the County Clerk monthly, but cannot be submitted later than
ninety days subsequent to the meeting date. Any voucher submitted after the ninety days will not be paid.
Carried unanimously.
5. Approval of late per diem request — Mary Ellen Brue. Supr. Standafer indicated Mrs. Brue was not
aware of the ninety -day rule. Administration Committee and Finance Committee recommend approval of
payment. Motion to approve payment by Supr. Standafer, 2nd by Wentz. Carried unanimously.
6. Approval of late per diem request — Dale Fern. Supr. Standafer indicated Mr. Fern was not aware of
the ninety -day rule. Administration Committee and Finance Committee recommend approval of payment.
Motion to approve payment by Supr. Standafer, 2nd by Supr. Berenschot. Carried unanimously.
7. Resolution #53 (2003) Authorizing the Borrowing of Not to Exceed $2,500,000 and Providing for
the Issuance and Sale of General Obligation Promissory Notes, Series 2004A. Motion to adopt by Supr.
Krueger, 2nd by Supr. Standafer. Mike Hoheisel of Springsted explained the options Springsted reviewed to
finance this settlement obligation. Hoheisel indicated this resolution is for the uninsured (deductible) portion of
the settlement, not to exceed $2.5 million, and estimated to be under $2.3 million. The Finance Committee
recommends funds be borrowed for seven years in the low interest tax exempt market, with a call provision in
the 6 th year, making it possible to "defease" the loan in the 5 th year. The borrowing would be authorized with
this resolution and the County Board will take further action on January 20, 2004 to levy and ratify other
agreements with this borrowing. This would also give the authority to sell the bonds through January 27
Supr. Krueger explained the costs in additional taxes and what it does to the levy. The example he used was
based on a $200,000 piece of property — per year taxes is under $700 per year. It was estimated taxes would
increase $18.80 on the mill rate to cover additional borrowing for five year borrowing (5 x $18.80 = $94.00);
$13.96 per year for seven year borrowing (7 x $13.96 = $97.72); $10.38 per year for ten year borrowing (10 x
$10.38 = $103.80). The County is waiting for the settlement approved by the insurer to be approved by the
Judge. The full settlement must be paid all at once, possibly as early as February 6. Roll call vote 20— 1 (Supr.
Grant voted no). Motion passed.
8. Resolution # 54 (2003) Authorizing the Borrowing of Not to Exceed $4,800,000 and Providing for
the Issuance and Sale of General Obligation Promissory Notes, Series 2004B. Motion to adopt by Supr.
Krueger, 2nd by Supr. Wentz. Hoheisel indicated this resolution asks the County to fund the insured portion of
the settlement obligation, the balance of the total settlement, on a taxable basis. He explained this is taxable
because Wisconsin Municipal Mutual Insurance Company, of which St. Croix County was a founding member
in 1989, is set up as a private self - insured risk group and it has a pool of money set aside to pay claims. This
money is invested. The County would borrow at approximately 4% for WMMIC to keep their investment pool
in place for five years and keep premiums down for St. Croix County and the other thirteen WMMIC members.
This resolution includes language in which an agreement will be drafted with WMMIC to provide that WMMIC
will reimburse St. Croix County fully and will pledge security holdings to secure this loan. WMMIC is bearing
December 11, 2003
its share of the borrowing costs. This does not affect the mill rate. Supr. Erickson asked what the County
premium increase could be. Next year's rates have not been set, but St. Croix County expects an increased in
premiums and annual deductible, as well as a reduction in dividends. Corporation Counsel Timmerman assured
the County Board WMMIC has several policies of reinsurance that would protect them from large claims. Roll
call 30 — 0. Motion passes unanimously.
9. Goal Setting Follow Up Reports.
a. Nursing Home. Supr. Berenschot reported the 2003 goal was to go to 72 beds which was
completed and added that some people have had to be turned away. A portion of the Nursing Home is being
remodeled.
b. Delinquent Fines/Fees. Supr. Mehls reported a provider has indicated an interest in placing an
ATM machine in the Government Center. The tax intercept program has furnished data for interception of state
tax refunds. Four squads are using the card swipe machines. Another person has been added to the Clerk of
Court staff in part to work on this problem.
C. Plans for County Land. Administrative Coordinator Whiting reported County Planner Fodroczi
has been working on cataloging County -owned property. The County will use this report for GASB 34
requirements. Finance Committee is still discussing County Farm / WisDot condemnation procedures.
d. Land Use (Dealing with Sprawl). Supr. Jensen indicated the ordinances are being updated.
Chair Malick thanked the Supervisors for the report and indicated the next update is scheduled for March, 2004.
10. Resolution Approving Application for Loan from State Trust Fund on Behalf of WMMIC for
Proposed Litigation Settlement Costs. This resolution was not brought before the County Board because of
information from the State Trust Fund. Agenda item 8 replaced it.
Annual Committee and Department Reports:
District Attorney Eric Johnson reported on the increase of methamphetamine cases in St. Croix County and
stated his office prosecutes several cases relating to methamphetamine. Johnson indicated due to state budget
cuts there was a staffing reduction in his office. Stop Drug and Alcohol Abuse calendars were distributed to the
board members and are being distributed throughout the County. Supr. Speer indicated she will see the
Victim/Witness department report gets mailed to the County Board Supervisors.
Medical Examiner: submitted written report
Child Support: Katy Kapaun indicated the mission of the Child Support Department is to assist families in
becoming self - sufficient by establishing and enforcing child support orders. As of the end of November the St.
Croix County Child Support office has a caseload of 2,830 cases. The Child Support program is state -
mandated and the State of Wisconsin contracts with St. Croix County to administer the program. Collections
through September 30, 2003 total $10,869,926.
Sheriff: Sheriff Hillstead provided a PowerPoint presentation highlighting the Sheriff Department activities
December 11, 2003
including average daily jail census, accident statistics, fatalities, case statistics, citations issued, emergency
detention statistics, and arrests. Chair Malick requested that the presentation be made available on the web site
for the public.
County Clerk's Report of Correspondence and Rezoning Requests. Clerk Campbell indicated there are no new
rezoning applications. She reminded the County Board Supervisors that 5:00 p.m., January 6, 2004 is the
deadline for filing the necessary paperwork to get your name on the ballot for St. Croix County Supervisor. If a
Supervisor does not intend to seek re- election a Notification of Noncandidacy form must be filed by 5:00 p.m.
on December 26, 2003.
Announcements: Chair Malick announced committee chairs are responsible for personnel reviews of non-
elected Department Heads and efforts should be made to complete the reviews before March. Supr. Luckey
requested the Personnel Department provide the paperwork when evaluations are due.
Adjournment. Chair Malick adjourned the meeting at 11:50 a.m.
December 11, 2003