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HomeMy WebLinkAboutCoordinated Family Services 04-13-07 + t v y C NOTICE OF MEETING AND AGENDA ST. CROIX COUNTY COORDINATED FAMILY SERVICES APRIL 13 2007 1:30 PM ST. CROIX COUNTY HEALTH AND HUMAN SERVICES 1445 N. 4 TH ST., NEW RICHMOND, WI 54017 CALL TO ORDER ROLL CALL (Introductions) ADOPTION OF AGENDA APPROVAL OF MINUTES OF PREVIOUS MEETING — 01 -12 -07 D — - - ATE OF NEXT MEETING 06 Ol 07 OLD AND NEW BUSINESS 1. Review Screening Sub - Committee Function 2. Family Advocate Position Update 3. Review/Update Committee Bylaws 4. Discussion on CFS Referrals and Targeted Case Management (TCM) Services 5. Strengthening Families Parent Education Opportunity -Joan Sprain 6. Overview of how CFS has Been Working in the Hudson School District (info and Q /A)- Hudson School Staff 7. Countywide Service Coordinator Meeting Summary 8. Feasibility of a CFS Newsletter and/or Video (view DVD from Jefferson County) 9. Sub Committee Reports (Quality Assurance, Membership, Screening) 10. Enrollment Data Report 11. Report from Partners in Prevention Work Group 12. Updated Handouts for Committee Binders ANNOUNCEMENTS & CORRESPONDENCE CFS Website POSSIBLE AGENDA ITEMS FOR NEXT MEETING ADJOURN (Items may be taken in different order) * These items will be heard by each Department ** Additions /Changes /Corrections Items for County Board approval must be submitted to the County Clerk's office by Wednesday morning preceding a County Board meeting. 4/6/2007 8:15 AM Minutes of the St. Croix County Coordinated Family Services Coordinating Committee April 13, 2007 Members Present: Nancy Espersen (parent) Robyn Spencer -Beck (Hudson School Dist.) Sue Curtis - (New Richmond School Dist) Chair Ron Kiesler (St. Croix Co. Behavioral Health) Pat Haeny (St. Croix Co. Family and Childrens')/ for Kathy Dunlap Deb Ramacher — (parent) Vice Chair Patti Phillips (Baldwin School Dist) Jaymie Meyer (St. Croix Central School Dist) Therese Wick (parent) Tim Markgraf - (St. Croix Co. CFS) Secretary Joan Sprain (UW Extension) Members not in attendance: Kathy Dunlap (St. Croix Co. Family and Childrens) Jackie Steinhoff (River Falls School Dist) Shawn Post - Priller (parent) Lisa Payton(Turning Point) Peg Bavin (Somerset School Dist.) Other attendees: Mary Paulson (Hudson School Dist) Dawn Campbell (St. Croix Co. CFS) Mark Inouye (New Richmond School Dist.) Leah Nelson (UWRF Student) Chair Curtis called the meeting to order at 1:33 PM. NEXT MEETING The next St. Croix County Coordinated Family Services Coordinating Committee meeting is scheduled for June 1st at the St. Croix County Department of Health and Human Services. WELCOME NEW MEMBERS /INTRODUCTIONS AGENDA: Motion: A motion was introduced by Patti Phillips, seconded by Pat Haeny, and unanimously adopted: That today's agenda be adopted and approved as circulated. MINUTES Motion A motion was introduced by Deb Ramacher, seconded by Robyn Spencer -Beck, and unanimously adopted: That the minutes of the January St. Croix County Coordinated Family Services Coordinating Committee meeting be approved as circulated. UNFINISHED BUSINESS: 1) Sub committee function- Dawn presented the issue regarding to keep sub committee in tact or try new system which was presented in January. The reason for the change was to be able to meet quicker with the family to start the process. Agroup of people would still meet with the family. The small group suggested to meet with the family would include Dawn or another service coordinator, the family advocate and the referring party. After piloting the proposed change, the findings were that it was effective and the meeting could happen quicker. As a result the process for the family started faster. Dawn's opinion was that the screening process should be modified to the pilot program. There was some brief discuss which Phillips and Esperson stated that it made sense to make the change to the screening funtion. Motion: Wick made a motion to change the current screening process to the screening process that was piloted. The motion was seconded by Esperson. The vote was unanimous and the motion carried. Deb Ramacher presented on her new position as the Family Ties Advocate from Family Ties. Deb stated what her expectations are from Family Ties. There were many expcectations which included the following: parent advocacy, looking for future funding, data keeping on the service, community awareness, along with several other duties. Deb recently participated in the Keys to Success and handed out brouchures to the public on CFS. Deb will also be looking at setting up a family fun day for the community. if there are any thoughts on Family Fun Day for the county please contact Deb. Campbell reported that Deb had drafed a letter to be given to current teams so that they may have the ability to have an advocate for their team process. Chair Curtis asked about how to decide where the referral should go if the child also has special education needs, since Deb also works for CESA. In order to keep the two jobs separate Ramacher stated if the child has more mental health concerns then make a referral to Family Ties. If the child is strictly special education with no other service providers then refer to CESA. Deb will be working on average for 10 hours a week. She will be keeping track of referrals and gaps that cannot be served due to limitation of time. Campbell presented proposed changes to the bylaws since they must be reviewed every two years. The Committee had an opportunity to review the by laws and Phillips made the following motion to make changes to the bylaws: 1) Under Article II Section B. Voting was motioned to read: Each member is entitled to cast one (1) vote at meetings on actions requiring a vote by the general membership. There shall only be one (1) member representing each individual agency /group listed in Section A.2, for voting pruposes. The exception to the voting rule will be that all individual parent members are entitled to one (1) vote. 2) Where it reads "Mental Health/AODA" ,referring to the Mental Health/AODA unit in the Department of Health and Human Services, it should be changed to "Behavioral Health" 2 3) Under Article II, Section C, Screening will be removed. 4) Under Article IV, Section C, was motioned to read as the following: Individual members shall attend meetings as scheduled. Following two (2) consecutive unexcused absences from the committee meetings, the Committee Chair /or designee shall contact the member to ascertain whether or not the member has an interest in remaining on the Committee. The motion was seconded by Robyn Spencer -Beck. The motions passed the vote of the Committee Members unanimously. Campbell discused what is the Target Case Management service in the CFS unit at Human Services. Targeted Case Management (TCM) will now assist children who are under Medical Assistance to assist the family help locate and coordinate services for families on a short term basis. The same assessment that is conducted through CFS would be conducted with the family. The assessement will be used to help identify services. The Case Manager then will assist the family to connect with resources in the community. Appropriate referrals would be families that are just seeking services or that are new to the area. This is a volunteer program. Referrals should come through the district point person and then referred to Dawn. The same referral form for CFS is used for this service. Joan Sprain discussed Strengthening Families Parent Education - Joan handed out brouchures to the Committee. This program is intended for parents and their youth 10- 14 years old. This an evidenced based program. Joan stated that they need 5 to 6 famlies to attend to proceed. The next class is scheduled in Hudson in October. Also there is discussion to have a future session in New Richmond. It's intened for any parent may attend. Contact Joan Sprain for further questions Is it appropriate for children with special needs children, and should be looked at an individual basis and discussed with the family. Child care will be availablefor the Hudson program. Chair Curtis mentioned that schools have to use evidence based programs and that this works very well with school policies. Chair Curtis appointed Joan Sprain to the Committee. UW Extension signed an agency agreement to support the CFS process. Mary Paulson and Robyn Spencer -Beck did a power poiont presentation on the progress that the Hudson School District has had working with Families with the CFS process. Mary and Robyn shared how the process has worked, the number of families they have running along with feedback from school staff that have been involved in the process. Mary and Robyn would have the power point available if others wanted to review it or share with others in their school districts. Countywide Service Coodinator meeting summary- A meeting at the end of March, which service coodinators and others were invited to participate. The turnout was mostly 3 i from Human Services and Hudson. Ongoing training was discussed and the feedback indicated that more of a series of smaller trainings on the pieces of the process would be helpful. Also information about certain topics for example certain mental health diagnoses, medications, and dealing with resistance for change. It was proposed to meet 3x's per year. You don't have to be a current Service Coodinator to attend. If you would like to attend or even gain a better understanding of the proces with team you currently are on you are welcome to attend. If you have any other suggestions for topics or trainings please forward you comments to Dawn Campell. Dawn Campbell discussed how to get information to families and individuals in a better fashion regarding CFS and related topics. A newsletter and use of a video was discussed as a possible way to education others. Clips from the video from Jefferson County on their Coordinated Service Team model was viewed. A newsletter from another county was also given out. The feedback from Committee Members indicated that it would be good for all services working together to share information in creating a newsletter. Other feedback indicated thata newsletter and video could be on the website. Initial thoughts of the Committee was to look into it further. Nancy Esperson suggested to have a sub committee look at the possiblility of producing a video locally. Deb Ramacher suggested that one of the parent members should be involved due to some concerns noticed in the Jefferson County video on how the child and family were discussed. A sub committee was developed to look at the possibility of prodcusing a video. Therese Wick volunteered to participate, Dawn Campbell also volunteer. Anyone else is willing to volunteer please contact Dawn Campbell Enrollment data was passed out, resource directory, and further updates were handed out for binders. Current teams 19 teams 4 new referrals, 2 closed since the beginning of the year. Partners in preventions. No report NEW BUSINESS: SUB - COMMITTEE REPORTS: Quality Assurance: Focus groups have been taking place across the county. The report should be ready by September. Membership: Nancy Esperson stated that this sub - committee was looking at several contacts. Among them are Long Term Support and the Court system, Board Members. A press release was another option being looked into to draw more attention to the process and try to reach out to more people to get involved. The plan is to have a draft ready by the next meeting for approval. Nancy also discussed that the sub 4 e committee was looking at sending some type of acknowledgement to the community partners to display at their various locations. Dawn Campbell and Tim Markgraf met with the YMCA in Hudson, there are several opportunities to partner with them. Screening: N/A ANNOUNCEMENTS & CORRESPONDENCE: Chair Curtis made an announcemtn that April is child abuse prevention month. As part of the awareness of this on April 30 people should wear blue. POSSIBLE AGENDA ITEMS FOR NEXT MEETING:Press release, Bylaw discussion and signing_ TREATS: Joan Sprain will bring treats to the June 1st meeting. Chair Cuirtis asked if there were any other issues to bring before the Committee; having no further issues brought to the chairperson, Motion A motion was introduced by Esperson, and seconded by Phillips, and unanimously adopted: that the meeting is adjourned. ADJOURNED: 3:20 pm Chair: Attest: (Secretary) 5