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HomeMy WebLinkAboutCounty Board 01-21-03 NOTICE OF MEETING AND AGENDA ST. CROIX COUNTY BOARD OF SUPERVISORS Tuesday, January 21, 2003 9:00 A.M. CALL TO ORDER: Chairman Clarence Malick INVOCATION: Supr. Daryl Standafer PLEDGE OF ALLEGIANCE TO THE FLAG ROLL CALL REVIEW OF AGENDA CONSENT AGENDA (Consent agenda items are routine matters not requiring discussion or action, approved together in one vote. A supervisor may remove any consent agenda item for separate discussion and action). 1. Minutes of Previous Session 2. Date of Next Meeting - March 18, 2003 9:00 A.M. 3. Mileage and Per Diem ANNOUNCEMENTS: PRESENTATION: APPOINTMENTS: Mark Erickson, Esther Wentz, Denise Gunderson and Dan Raebel (alternate) to the Huber Building Committee. Richard Marzolf to the Lower St. Croix Partnership Team. *Lyle Kellaher, John Helgeson and Don Lind to the County Veterans' Service Commission. ADMINISTRATIVE COORDINATOR REPORT NEW BUSINESS: 1. Department Reports: Building Services and Register of Deeds 2. Resolution Endorsing Huber Facility Expansion and Directing Development of Final Plans for Huber Facility Expansion Based on Project Concept Report 3.* Resolution Assigning Management of Government Center Telephone System to Emergency Communications Department 4.* Resolution Authorizing Bids for Digital Microwave Backbone Radio System 5.* Resolution Supporting Charge on Cellular Telephone Customers to Fund 911 Service 6.* Resolution to Increase Civil Process Fees 7. Rezoning from Ag. to Ag. Residential for Douglas Rivard, Town of Star Prairie COMMITTEE AND BOARD REPORTS: APPLICATIONS FILED FOR ZONING ORDINANCE AMENDMENT CORRESPONDENCE ANNOUNCEMENTS: ADJOURNMENT (The above agenda is not necessarily in order of presentations) * Changes or Additions after the Preliminary Agenda ** Late Changes and Additions 01/14/2003 1:16 PM OFFICIAL — approved 3/18/03 ST.CROIX COUNTY BOARD OF SUPERVISORS Regular Meeting January 21, 2003 Meeting called to order by Chair Malick at 9:00 a.m. Invocation given by Supervisor Daryl Standafer. Pledge of Allegiance was recited. Roll call: 30 present, 1 absent and excused — Supr. Swenson; Supr. Jordan arrived at 9:10 a.m. Consent Agenda: Motion by Supr. Standafer, 2 id by Supr. Mortensen to adopt the consent agenda including approval of December 3, 2002 minutes, March 18, 2003 as date of next meeting and mileage and per diem totals for November 2002 of $8,595.91 and December 2002 of $9,345.78. Carried unanimously. Appointments: Chair Malick announced the appointment of Mark Erickson, Esther Wentz, Denise Gunderson and Dan Raebel (alternate) to the Huber Building Committee; Richard Marzolf to the Lower St. Croix Partnership Team; Lyle Kellaher, John Helgeson and Don Lind to the County Veterans' Service Commission. Administrative Coordinator: Chuck Whiting announced he and other county administrators attended a meeting in Madison and met with Governor Doyle regarding the state budget. Doyle indicated counties will feel some impact of the state budget situation and would like to solve this deficit problem this year. Doyle intends to present his budget reform bill to the state on February 18, 2003. The Health and Human Services Committee is preparing a presentation on the Wipfli nursing home management audit for the March 18 County Board meeting. April 21, 2003 is the tentative date for the goal setting session for County Board Supervisors (site to be determined). Dr. Swain is scheduled to attend. Whiting is working on performance evaluations for department heads. He will finish up on the evaluations and provide them to the Chairs of the various committees. Whiting has met with neighboring counties about exploring areas of joint cooperation or consolidation. No progress to report as of yet. They will continue to meet and will report on this matter at a later date. Chair Malick reported on January 9 th the Finance Committee, with the input from the Supervisors did a performance review of Administrative Coordinator Whiting. The review was good, with room for improvement. Department Reports: Building Services Department: Ralph Robole submitted a written report indicating sprinkler heads were replaced at the expense of Central Sprinkler, the obsolete fire alarm panel will be 1 of 6 OFFICIAL — approved 3/18/03 replaced this spring, the staff will fabricate air diffusers for the jail cells and the buildings and equipment are generally in "good" to "excellent" condition. Register of Deeds Register of Deeds Kay Walsh reported her office collected more than $2.4 million in revenues in 2002. This is a 21.7% increase over 2001 and 66.4% increase over 2000. New computers and software upgrades were installed in 2002. Idoc, software used for processing, scanning and receipting documents was installed. Idoc is also being installed in the Planning, Zoning and Real Property offices to enable that staff to access real estate information processed in the Register of Deeds office. Walsh acknowledged her staff for the daily dedication and diligence and thanked the computer services staff. Resolution # 1 (2003) -- Resolution Assigning Management of Government Center Telephone System to Emergency Communications Department. Motion by Supr. Mehls, 2" by Supr. Speer to adopt. Communications Director Gary Kollman presented information regarding the Government Center's telephone system. The county owns and operates a PBX telephone system. Responsibility for maintaining this telephone system has been distributed among various departments within the Government Center. The Emergency Communications Department is familiar with the PBX telephone system and other communications equipment, and is capable and willing to manage the system and future improvements or replacements of the system. Kolhnan indicated the software releases are behind and we have reached our limit on what can be done with the system. There will be financial impacts to come at some point. Carried unanimously. Resolution #2 (2003) -- Resolution Endorsing Huber Facility Expansion and Directing Development of Final Plans for Huber Facility Expansion Based on Project Concept Report. Motion by Supr. Speer, 2" by Supr. Raebel to adopt. Supr. Speer reported the resolution is self - explanatory, various committee minutes have been distributed regarding this matter and all Supervisors have received the March 2002 Concept & Budget Report prepared by Ayres Associates. Present, supporting this resolution were Judge Lundell, Judge Needham, Sheriff Hillstead, Jail Captain Karen Humphrey and Brian Larson from Ayres. Judge Needham reported the current Huber facility is not adequate for what the Judges do in their sentencings. Currently when a sentencing is done, the first available date for Huber is the end of May. Judges have to make a decision to incarcerate the person immediately or extend Huber privileges to them. Most people considered for Huber have pressing financial needs. Because of its location, St. Croix County has many job opportunities for Huber inmates. Captain Humphrey and her staff assist Huber inmates in finding jobs. Judge Lundell pointed out state law requires an inmate start serving within sixty days of the date of conviction. This is not happening because of the lack of Huber inmate space availability. Supr. Bernard asked if there is anything that prevents us from incarcerating those individuals for the time period up until a Huber position is available. Judge Needham indicated that one problem is they would lose their job, if currently employed. Supr. Krueger commented that Huber inmates pay $19.00 per day. It costs the county $58.67 per day per average inmate. Sheriff Hillstead explained the statutes allow the county to charge only 2 of 6 OFFICIAL — approved 3/18/03 the exact costs for the Huber inmate and currently the fee of $19.00 is as high as it can go. The cost for the non -Huber inmate is higher because that inmate needs constant supervision. Huber inmates' paychecks are first applied to child and family support and then applied to other obligations. Hillstead indicated the garage referenced in the Concept & Budget Report is not included. Each dorm and cellblock contains one television because it's a humane thing to do and it gives the inmates something to do other than trying to create problems. The inmates are also offered approximately 15 different programs such as AODA, GED testing and family dynamics. Supr. Marzolf asked if is it possible for those who reside closer to an adjacent jail, in another county, to be incarcerated in that facility. Hillstead indicated they have reviewed this issue. Polk County would charge $55.00 per day. St. Croix County would lose money since Huber inmates cost us less than our $58.67 average. Also, the majority of the inmates are employed in the Twin Cities, Hudson and New Richmond areas. The Dunn County jail is currently full and is taking Pierce, Barron and Burnett County inmates. St. Croix County currently houses some Pierce County inmates. Supr. Feidt asked if electronic monitoring is being used. Hillstead indicated St. Croix County currently uses electronic monitors on a limited basis on the Huber inmates currently waiting for an opening in the facility. One problem with electronic monitoring is the staff knows where the inmates are, but are unaware of what the inmates are doing. Judge Lundell added the Judges and District Attorney are not in favor of more electronic monitoring because it does not equate to a day in jail. Supr. Peterson asked how long the needs would be met with the proposed facility. Judge Lundell predicted the facility would fill quickly. He also mentioned other counties would send inmates to St. Croix County especially for those inmates employed in the Twin Cities. Hillstead added initially the facility would fill because of the inmates waiting to get into Huber. He believes having 80 beds will be adequate for five to ten years. Brian Larson indicated the counties have to respond to state legislation, state regulations and rules. Ayres did a study on the overall site and what potentials were for future development on this site. In addition, the Government Center and Jail were designed for future expansion. Future expansion for the Huber facility was also addressed. Larson indicated he personally felt the county has many options for change and growth in the future. Supr. Speer noted that when the current jail was built, St. Croix County was required by the state to have 35 square feet per Huber inmate. Hillstead confirmed the state now requires 70 square feet per inmate. Nothing would be gained by the use of rotational bunking. Supr. Bernard asked if there were statistics showing people sentenced to Huber are less likely to return on other offenses. Hillstead responded his office looked back about one year, showing 10 to 15 percent less recidivism. Judge Lundell added if a person is incarcerated for nine months, when released, they have no job. By keeping a person working, they get a paycheck and have a regimen in their life. Huber helps pay child support and fines. 3 of 6 OFFICIAL — approved 3/18/03 Supr. Rebholz asked if the present buildings are designed for vertical expansion. Larson said vertical expansion is more costly. Supr. Standafer stated he believes other alternatives exist which could be more cost effective. At the very least, delay in construction would allow an opportunity to help pay for the anticipated debt service and annual operating cost. He believes a satisfactory job has been done quantifying the cost to construct the addition. Depending on the final contract, the number is assumed to be $1.6 million. However, we have done an inadequate job of projecting annual operating expense to operate the facility. Chair Malick called for a break at 10:30 a.m. Reconvened at 10:45 a.m. Sheriff Hillstead said the projected building cost is $1,474,714. This amount includes fixtures. Startup costs are projected to be $110,507. If there are 68 inmates in Huber at any one time x $19 per day, per inmate = $1,292 per day x 365 days = $471,580 per year with an expense of $351,754. The average now is 25 inmates per day. Supr. Speer noted the additional Huber officer was placed in the 2003 budget. Supr. Erickson asked the transportation issue be addressed if we lease beds in other facilities. Hillstead said leasing beds in other counties would require transportation and personnel costs for court appearances, medical appointments, etc. Supr. Standafer commented that during the break many Supervisors expressed a discomfort in making a decision today in the absence of bona fide specific financial information. Motion by Supr. Standafer, 2" by Supr. Krueger to table this resolution until a joint cash flow budget can be prepared by the Public Protection and Finance Committees upon which a decision can be made. Supr. Bernard asked what the cost is to go further. Supr. Erickson indicated the county would not be spending the entire $93,000 at this point. Larson estimated through bidding the cost would be 75% - 80 %. Through construction documents it would be 70% - 75% or $60,000 - $65,000. Supr. Krueger pointed out multiplication errors on the Huber Facility startup cost report. Corrected: 60 chairs @ $40 each = $2,400, 2 dryers @ $900 each = $1,800. This reduces the total by $2,850. Estimated total startup costs would be $107,657. Roll call vote on motion to table. Yes: 9, No: 21. Motion failed. Supr. Raymond clarified what the Board will be doing today is authorizing a not -to- exceed of $93,000 and the result will be a good cut at the design with a reasonably firm set of numbers, get bids, but no authority to let bids, which are to come back to this Board to decide. Whiting added staff could get the numbers together for the Board at the next meeting. Larson presented the schedule. The Huber Building Committee would like to see the project bid so a proposed award could be brought to this Board in May. The construction economy is good now. Projects, where they had hoped to have five or six bidders, are getting eleven or twelve 4 of 6 OFFICIAL — approved 3/18/03 bidders. There would be a great deal of interest on a project this size from the general contractors in Western Wisconsin and from the Mpls. /St. Paul area. Roll call vote on the motion to proceed through bidding. Yes: 26, No: 4. Carried. Resolution #5 (2003) — Resolution Authorizing Bids for Digital Microwave Backbone Radio System. Motion by Supr. Jacobson, 2' by Supr. Mehls to adopt. Gary Kollman described the handout regarding radio tower location and microwave links. The microwave links allow the dispatchers to be able to access radio transmitters in order to talk to police, fire and EMS personnel. Our current system is an analog system. Analog microwave equipment is no longer made. Digital technology has replaced analog. Supr. Raymond p ym asked if the existing towers are county-owned towers. The count only owns the h Y Y e tower in New Richmond (a water tower at the Health Center) and the Glenwood City tower. The updating could possibly benefit the county by replacing the current T1 lines in place through Computer Services and carry the data over the microwave system. It also opens opportunities for video conferencing among the county offices. Supr. Mortensen asked if the resolution requested $1.6 million. Kollman replied $1.6 million is an estimate and indicated we could go to bid without a commitment to spend. Supr. Zoerb asked if there were opportunities to cooperate with any other entities to make this a more affordable system. Kollman indicated they have talked informally with Dairyland Coop in Pierce County. Dairyland may have an interest in moving their microwave backbone system north but we are not sure if we can make arrangements with Dairyland at this time. Carried unanimously. Resolution #4 (2003) — Resolution Supporting Charge on Cellular Telephone Customers to Fund 911 Service. Motion by Supr. Mehls, 2" by Supr. Grant to adopt. Chair Malick indicated this resolution is being brought to the Board at this time, principally so it can be fed into the state legislative process. Supr. Mehls added this may come before the legislature before the next County Board meeting. This is an assessment on the cellular phone bills to fund equipment necessary to locate a 911 call coming from a cellular phone. This addresses the need for the monies and possible distribution of the funds. Kollman added, if the bill is successful it will provide reimbursement to each county that converts. The reimbursement could be over a two or three year span. Carried unanimously. Resolution # 3 (2003) — Resolution to Increase Civil Process Fees. Motion by Supr. Speer, 2" d by Supr. Raebel to adopt. Supr. Speer indicated the civil process fees have not been revised since 1993. Office Manager Mary Martell did comparisons with other counties and Wis. Stats 814.705 allows a county board to establish a higher fee. The resolution proposes the service of process fee shall be $30, with $10 for each additional attempt at services; fee for serving an execution on a judgment shall be $50 per officer per hour; fee for posting and conducting a foreclosure sale shall be $75 each; fee for travel for civil process shall be the Internal Revenue Service's mileage rate in effect at the time for each mile actually and necessarily traveled; the fee 5 of 6 OFFICIAL — approved 3/18/03 for conducting postal address verification shall be $5.00 per request and the fee for making additional copies shall be $1.00 per page. Carried unanimously. Ordinance #624 (2003): Rezoning from Ag to Ag/Residential for Douglas Rivard, Town of Star Prairie. Motion to enact by Supr. Jensen, 2nd by Supr. Bethke. Carried unanimously. Applications filed for Re- Zoning: Clerk Campbell read for the record the following applications filed for rezonement: Geraldine Meyers, Town of St. Joseph, Ag to Ag/Residential; Pat McNamara, Town of Erin Prairie, Ag to Ag/Residential; Gerald and Jennifer LaVenture, Town of Somerset, Ag to Ag/Residential. Adjournment: Motion by Supr. Wentz, 2 by Supr. Raymond. Carried at 11:58 unanimously. Clarence Malick, Chair Cindy Campbell St. Croix County Board of Supervisors St. Croix County Clerk 6 of 6