HomeMy WebLinkAboutFinance 02-22-07 i
NOTICE OF COMMITTEE MEETING AND AGENDA
ST. CROIX COUNTY
FINANCE COMMITTEE
DATE AND TIME: Thursday February 22, 2007 — 8:30 A.M.
LOCATION: Room 1281, St. Croix County Government Center,
1101 Carmichael Road Hudson, Wisconsin
CALL TO ORDER
ROLL CALL
ADOPTION OF AGENDA
DATE OF NEXT MEETING: March 8, 2007
APPROVAL OF MINUTES OF PREVIOUS MEETING: February 8, 2007
OLD AND NEW BUSINESS:
1. State Trust Fund Borrowing Preparation
2. Personnel Items
a. Discussion of Shared Paid Time Off Policy
b. Compensation /Classification Specialist Position Description Changes
c. Adjourn to closed session pursuant to s.19.85(1)(0 to investigate possible discipline against an
employee related to the County's email policy. Resume open session.
d. Closed session pursuant to Wis. Stats. § 19.85 (1) (g) to confer with legal counsel who is
rendering oral or written advice concerning strategy to be adopted with respect to litigation in
which the County is or is likely to become involved. Reconvene in open session. **
e. Closed session pursuant to Wis. Stats. § 19.85(1)(c) to consider employment, promotion,
compensation or performance evaluation data of a public employee. Following the closed session,
the committee will reconvene in open session. **
3. Closed session per WI Stat. 19.85 (1) c for the performance of an employee; reconvening into open session
to complete agenda items. Positions to be reviewed:
a. Maintenance Director
b. Information Services Director
c. Corporation Counsel
d. Administrative Coordinator
ADJOURN
(Items may be taken in different order)
* *Additions /Changes /Corrections
OFFICIAL
MINUTES OF THE ST. CROIX COUNTY FINANCE COMMITTEE
Special Meeting February 22, 2007
Meeting called to order by Chair Krueger at 8:32 a.m. Present: Clarence Malick, Esther Wentz,
and Stan Krueger. Tom Caflisch arrived at 8:45 a.m. Absent and excused: Daryl Standafer.
Staff present: Administrative Coordinator Chuck Whiting, Finance Director Michelle Pietrick
and County Clerk Cindy Campbell. Others present: Julie Speer and Richard Marzolf.
Motion by Wentz2" by Malick to adopt the agenda. Carried unanimously. Krueger stated the
next scheduled meeting is March 8, 2007 beginning at 8:30 a.m.
No action taken on the February 8, 2007 minutes.
1. State Trust Fund Borrowing Preparation. Pietrick stated during the budget process it
was decided to borrow for certain capital items. Pietrick confirmed borrowing amounts with the
departments. In November 2006 the Finance Committee approved Communications Director
Kollman's request for the 25% grant match for the OJA Interoperability Grant Radios be added
to the borrowing list. The amount for this match is $20,937.50. Total anticipated borrowing is
$286,000. Pietrick indicated there are currently unspent 2006 State Trust Fund proceeds in the
amount of $34,257.23 from 2006 borrowing. Pietrick recommended utilizing unspent proceeds
to cover one of the borrowing projects leaving $251,700 proposed for borrowing. If approved,
Pietrick would need this done by June. Motion by Malick, 2 °d by Wentz to recommend to the
County Board State Trust Fund borrowing of approx $252,000. Carried unanimously.
2. Personnel Items.
a. Discussion of Paid Time -Off Donation Pool. Pietrick provided a draft of a Paid
Time -Off (PTO) Donation Program policy. She used similar policies from the State of
Wisconsin, State of Minnesota and Colorado University as a basis for the policy. Pietrick
indicated the policy is restrictive since it is new to the county and added the policy provides the
Finance Committee act on each request. The policy contains requirements for recipients'
eligibility, requirements for donor eligibility and PTO usage by the recipient. Pietrick explained
the policy provides potential recipients must complete a PTO Donation Program Application,
including authorization for release of medical documentation with a signed and dated statement
from a physician. The policy provides that a donor may donate no more than 12 hours of PTO
to any and all recipients in any calendar year. Donations are made in whole -hour increments and
on an hour - for -hour basis. The policy also provides the recipient may not receive more than 640
hours of donated PTO during any calendar year. Discussion regarding adjusting blocks from one
hour to two hour blocks. The committee agreed on two -hour blocks. Discussion regarding
leaving donations for life - threatening illness or including catastrophic events.
Malick confirmed the policy needs to be approved by the County Board and is conditioned on all
unions accepting it and having side letters prepared accepting the county's PTO donation policy.
Finance Committee
February 22, 2007
Page 2 of 3
Motion by Malick, 2 by Wentz to offer the PTO Donation Policy to the County Board for
adoption. Malick asked Pietrick to re -write and put in resolution form for the County Board
meeting. Whiting will draft side letters to the unions. Carried unanimously. Wentz thanked
Pietrick for her work on this matter.
b. Proposed Compensation /Classification Specialist Position Description
Changes. Whiting provided an updated job description for the Compensation/Classification
Specialist position. Whiting explained Guinter has a background in benefit packages and
monitoring policy benefits. This amendment designed to add those functions to Guinter's
position. Whiting added the affect may bump his points up but it's a component needed in the
Administration suite. Malick asked under Distinguishing Features to change the word
"advisement" to "advice ". Motion by Malick, 2 by Wentz to approve. Caflisch suggested
members visit the website: www.bobziegelbauer.com which has information regarding an
insurance program that works well in Manitowoc County. Carried unanimously.
C. Adjourn to closed session pursuant to §19.85(1)(f) to investigate possible
discipline against an employee related to the County's email policy. Resume open session.
(9:32 a.m.) Motion by Caflisch, 2 by Malick to move into closed session pursuant to
§19.85(1)(f) to investigate possible discipline against an employee related to the County's email
policy. Roll call — all ayes. Motion by Wentz, 2 by Malick to reconvene into open session.
Carried unanimously (10:07 a.m.).
d. Closed session pursuant to Wis. Stats. § 19.85(1)(g) to confer with legal
counsel who is rendering oral or written advice concerning strategy to be adopted with
respect to litigation in which the County is or is likely to become involved. Reconvene into
open session to complete other agenda items. (10:12 a.m.) Motion by Caflisch, 2nd by Malick
to move into closed session to confer with legal counsel who is rendering oral or written advice
concerning strategy to be adopted with respect to litigation in which the County is or is likely to
become involved. Roll call — all aye. Motion by Malick, 2nd by Wentz to reconvene into open
session. Carried unanimously. (10:13 a.m.) At 10:20 a.m. Don Gillen joined the meeting.
Motion by Malick, 2„d by Wentz to move into closed session to confer with legal counsel who is
rendering oral or written advice concerning strategy to be adopted with respect to litigation in
which the County is or is likely to become involved. Roll call — all aye. (10:20 a.m.). Motion
by Malick, 2 by Wentz to reconvene into open session. Carried unanimously. (10:30 a.m.)
e. Closed session per Wis. Stat. §19.85 (1)(c) to consider employment,
promotion, compensation or performance evaluation data of a public employee. Following
the closed session, the committee will reconvene in open session. (10:14 a.m.) Motion by
Malick, 2 by Wentz to move into closed session pursuant to Wisconsin Statutes 19.85(1)(c) to
consider employment, promotion, compensation or performance evaluation data of a public
employee. Roll call - all ayes. Motion by Malick, 2nd by Wentz to reconvene into open session.
Carried unanimously (10:20 a.m.). (10:30 a.m.) Motion by Caflisch, 2 by Wentz to move into
closed session pursuant to Wisconsin Statutes 19.85(1)(c) to consider employment, promotion,
compensation or performance evaluation data of a public employee. Roll call - all ayes. Motion
by Caflisch, 2 nd by Malick to reconvene into open session. Carried unanimously (10:52 a.m.).
• Finance Committee
February 22, 2007
Page 3 of 3
3. Closed session per WI Stat. 19.85 (1)(c) for the performance of an employee;
reconvening into open session to complete agenda items. Positions to be reviewed:
a. Maintenance Director
b. Information Services Director
C. Corporation Counsel
d. Administrative Coordinator
(10:59 a.m.) Motion by Caflisch, 2 nd by Wentz to move into closed session pursuant to
Wisconsin Statutes 19.85(1)(c) for the performance of the following employees: Maintenance
Director, Information Services Director, Corporation Counsel, Administrative Coordinator. Roll
call - all ayes. Motion by Caflisch, 2 nd by Wentz to reconvene into open session. Carried
unanimously (11:54 a.m.).
Meeting adjourned at 11:55 p.m.
Esther Wentz, Secretary
Cindy Campbell, Recording Secretary