HomeMy WebLinkAboutFinance 05-15-07 NOTICE OF COMMITTEE MEETING AND AGENDA
ST. CROIX COUNTY
FINANCE COMMITTEE
DATE AND TIME: Tuesday May 15, 2007 — 5:45 P.M.
LOCATION: Room 1281, St. Croix County Government Center,
1101 Carmichael Road Hudson, Wisconsin
CALL TO ORDER
ROLL CALL
ADOPTION OF AGENDA
DATE OF NEXT MEETING: June 7, 2007
APPROVAL OF MINUTES OF PREVIOUS MEETING: None
OLD AND NEW BUSINESS:
1. Resolution Approving Capital Projects and Authorizing Borrowing for their costs
2. Building Services Report on Government Center Chiller Status"
3. 2008 Budget Schedule"
ADJOURN
(Items may be taken in different order)
* *Additions /Changes /Corrections
Items for County Board approval must be submitted to the County Clerk's office by Wednesday morning
preceding a County Board meeting.
8:54 AM 5/14/2007
OFFICIAL -approved 617107
MINUTES OF THE ST. CROIX COUNTY FINANCE COMMITTEE
Special Meeting May 15, 2007
Meeting called to order by Chair Krueger at 5:45 p.m. Present: Clarence Malick:, Daryl
Standafer, Esther Wentz, Tom Caflisch and Stan Krueger. Staff present: Administrative
Coordinator Chuck Whiting, Finance Director Michelle Pietrick, and County Clerk Cindy
Campbell. Others present: Tom Boron, Dave Best, Julie Speer and John Mortensen.
Motion by Wentz, 2 " by Caflisch to adopt the agenda. Carried unanimously. Krueger stated the
next scheduled meeting is May 25, 2007 following the Nursing Home RFP Committee meeting.
1. Resolution Approving Capital Projects and Authorizing Borrowing for their costs.
Pietrick stated this resolution approves capital purchases identified and authorizes the Finance
Director to take all action necessary to secure a loan for not more than five years in an amount
not to exceed $310,000. Pietrick stated the borrowing in the state's format will be presented to
the County Board in June. Motion by Malick, 2 nd by Standafer to approve. Carried unanimously
2. Building Services Report on Government Center Chiller Status. Best explained he is
unable to reserve an emergency backup chiller in the event the chiller breaks down. He
explained the equipment comes on a first come first serve basis. The monthly rental rate for a
125 ton unit would be $9,781 per month plus a one time delivery and hook up fee of
approximately $5,000 to $10,000 and a monthly maintenance fee of $1,000, plus a disconnect
and return fee of $2,000 to $5,000. Best stated the county's equipment insurance carrier may
refund those costs, but is unknown until a bill is submitted. Discussion regarding handling this
matter in the event of an emergency breakdown of the chiller. The Facility Director will meet
with the Administrative Coordinator and the Board Chair if the breakdown should occur. No
action.
3. 2008 Budget Schedule. Whiting distributed the proposed timeline for the 2008 budget.
Discussion regarding new construction figures. Pietrick stated the number will be available in
mid - August. Malick looked for work up when meeting with committee chairs including
potential costs for health insurance with the potential new construction amount. Motion by
Wentz, 2 "d by Caflisch to adopt proposed timeline. Carried unanimously.
Meeting adjourned at 6:12 p.m.
Esther Wentz, Secretary
Cindy Campbell, Recording Secretary