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HomeMy WebLinkAboutFinance 07-18-07 t NOTICE OF COMMITTEE MEETING AND AGENDA ST. CROIX COUNTY FINANCE COMMITTEE DATE AND TIME: Wednesday July 18, 2007 —1:30 P.M. LOCATION: Room 1281, St. Croix County Government Center, 1101 Carmichael Road Hudson, Wisconsin CALL TO ORDER ROLL CALL ADOPTION OF AGENDA DATE OF NEXT MEETING: August 9, 2007 APPROVAL OF MINUTES OF PREVIOUS MEETINGS: July 12, 2007 OLD AND NEW BUSINESS: 1. Administrative Coordinator Report a. Position Description b. Department Mission and Business Responsibilities 2. Personnel a. Review of Employee/Position and Multiple Committee Reporting Requirements b. Review of Position Administration Work Group Work and Status" c. 1:30 p.m. Joint Meeting with Ad Hoc Negotiations Committee - Closed session per WI Stat. 19.85 (1) e to discuss bargaining strategy for upcoming negotiations with collective bargaining units. Reconvene into open session. ADJOURN (Items may be taken in different order) * *Additions /Changes /Corrections Items for County Board approval must be submitted to the County Clerk's office by Wednesday morning preceding a County Board meeting. 9:11 AM 7/16/2007 OFFICIAL — approved 819107 MINUTES OF THE ST. CROIX COUNTY FINANCE COMMITTEE Special Meeting July 18, 2007 Meeting called to order by Chair Krueger at 1:30 p.m. Present: Clarence Malick, Daryl Standafer, Esther Wentz, Tom Caflisch and Stan Krueger. Staff present: Administrative Coordinator Chuck Whiting, Corporation Counsel Greg Timmerman, Human Resource Administrator Tammy Funk and County Clerk Cindy Campbell. Others present: Dick King and Cindy Leonard. Motion by Standafer, 2nd by Caflisch to adopt the agenda. Carried unanimously. Krueger stated the next scheduled meeting is August 9, 2007 beginning at 8:30 a.m. Krueger will not be available on August 9 Standafer stated he will not be available September 24, 25, 26 for the budget review meeting. The committee agreed to change budget review to September 26, 27 and 28. No action on approval of previous minutes. 1. Administrative Coordinator Report a. Position Description. Whiting provided a modified job description for his position to include Human Resource duties and overseeing the Finance Director and Human Resource Administrator. See motion in item b. below. b. Department Mission and Business Responsibilities. Whiting noted changes to the Mission and Business Responsibilities statement to include the Finance Director and Human Resource Administrator where it was not and added specific positions that exist. Whiting stated he may revisit this to change the name to the Administration Department. Whiting noted there will be a separate budget for Human Resources and Administrative Coordinator. Caflisch recommends getting the old description and provide copies showing changes. Malick would like to see an organizational chart of the county departments. Motion by Wentz, 2 by Malick to approve changes made to the position description and mission and business responsibilities. Carried unanimously. 2. Personnel a. Review of Employee /Position and Multiple Committee Reporting Requirements. Whiting stated he is bringing to the attention of the Finance Committee one county employee responsible to two different committees. Whiting indicated Casey Swetlik is the Director of Emergency Communications who reports to the Emergency Management /Emergency Communications Committee and the Medical Examiner who reports to the Public Protection Committee. Whiting warned this may create problems. Whiting stated he met with the Public Protection committee in May regarding this matter. Public Protection agreed to keep Swetlik as the county's Medical Examiner. Leonard expressed concerns regarding contracted and employment with the same entity at the same time. The Medical Examiner currently receives $900 per month from the county. Timmerman suggested the Finance Committee ask if the county wants to accept one person for two positions which reports to two different committees. Discussion concerning the duties of the Emergency Communications Director and Medical Finance Committee July 18, 2007 Examiner if there is a disaster in the county. The County Board will need to make the ultimate decision. The committee directed Funk write a policy regarding one person reporting to two committees and bring it back in August. b. Review of Position Administration Work Group and Status. Whiting stated Wentz, Whiting, Timmerman and Funk have participated in PAWG meetings. He added the group has gotten to a point where some changes need to be made. PAWG reviews job descriptions and pointing of the positions. Concerns of Springsted were raised and consistency with the group. Discussion regarding the process and parent committees' role and appeal through the Finance Committee. Whiting proposed to have Funk and Guinter deal with Department Heads on job descriptions and points. Discussion regarding PAWG membership. Timmerman described his opinion of problems with the process and proposed job descriptions are created by Department Heads and PAWG, or Human Resources, and then forwarded to the Parent Committee with an explanation. If the Parent Committee agrees then okay, if the Parent Committee does not agree then it is sent to the Finance Committee, and then on to be pointed. Whiting stated this boils down to what the Parent and Finance Committee think. Wentz stated there are constant changes to position descriptions and feels the system is improving. Wentz recommended Guinter visit Health and Human Services to get a better idea of what the employees do. Malick suggested this get added to the August Finance Committee agenda. C. 1:30 p.m. Joint Meeting with Ad Hoc Negotiations Committee — Closed session per WI Statutes 19.85(1)(e) to discuss bargaining strategy for upcoming negotiations with collective bargaining units. Reconvene into open session. Motion by Caflisch, 2 by Malick to move into closed session per WI Statutes 19.85(1)(e) to discuss bargaining strategy for upcoming negotiations with collective bargaining units. Roll call — all ayes. Carried unanimously. Motion by Caflisch, 2nd by Malick to reconvene into open session. Carried unanimously (3:07p.m.) Meeting adjourned at 3:08 p.m. Esther Wentz, Secretary Cindy Campbell, Recording Secretary