HomeMy WebLinkAboutPublic Protection Committee 07-10-07 i
Amended
NOTICE OF MEETING AND AGENDA
PUBLIC PROTECTION COMMITTEE
JULY 10, 2007 - 8:30AM
ST. CROIX COUNTY GOVERNMENT CENTER
ROOM 1216
1101 CARNIICHAEL ROAD
HUDSON, WISCONSIN
CALL TO ORDER
ROLL CALL
ADOPTION OF AGENDA
APPROVAL OF MINUTES OF PREVIOUS MEETING — May 29,2007** and June 8, 2007
DATE OF NEXT MEETING — August 8, 2007
OLD AND NEW BUSINESS
1. Web Browser/Visions Update
2. Bills, Vouchers and 2008 Budget*
3. Storage Facility*
4. Medical Examiner — Casey Swetlik
5. Child Support Administrator — Katy Kapaun
a. Unpaid Fines /Collections — Clerk of Court report
6. District Attorney Eric Johnson/Victim Witness Coordinator Ann Gustafson
7. Sheriff Dennis Hillstead, Chief Deputy John Shilts, Jail Captain Karen Humphrey,
Office Manager Mary Martell
a. Expenditures: Drug Fund/Confiscated Acct. /Jail Assessment
b. Request for Leave of Absence **
8. Human Resources/Personnel Issues*
9. Survey*
10. Goal Setting/Mission Statements*
11. Capital Outlay*
ANNOUNCEMENTS & CORRESPONDENCE
ADJOURN
(Items may be taken in different order)
* These items will be heard by each Department
** Additions /Changes /Corrections
Submitted by: Julie Speer
Date: June 25, 2007, Amended July 5, 2007
Copies to: County Board office News Media
County Clerk Committee Members
Respective Department Heads
Items for County Board approval must be submitted to the County Clerk's office by Wednesday morning preceding a
County Board meeting.
7/5/2007 10:25 AM
PUBLIC PROTECTION COMMITTEE MEETING
July 10, 2007
Official
MEMBERS PRESENT: Julie Speer, Denise Gunderson, John Borup, Chuck Mehls and Tom
Dowd. Absent: None.
STAFF PRESENT: Sheriff Dennis Hillstead, Chief Deputy John Shilts, Patrol Sergeant Jeff
Klatt, Office Manager Mary Martell, Jail Captain Karen Humphrey, Medical Examiner Casey
Swetlik, Child Support Director Katy Kapaun, District Attorney Eric Johnson, District Attorney
Intern Amber Hahn, Administrative Coordinator Chuck Whiting and Amy Geurkink.
OTHERS PRESENT: None
Meeting called to order at 8:30am by Chairperson Speer. Motion by Gunderson, 2 nd by Dowd to
adopt the agenda. Carried unanimously.
Next regular meeting will be August 8, 2007 at 8:30am. The September meeting will be held on
the 12 at 8:30am.
Motion by Dowd, 2 nd by Speer to approve the minutes of May 29, 2007. Carried unanimously.
Motion by Gunderson, 2 nd by Borup to approve the minutes of June 8, 2007. Carried
unanimously.
MEDICAL EXAMINER'S REPORT: Swetlik d presented June Medical Examiner bills in the
amount of $5,607.45. Motion by Gunderson, 2 by Borup to approve the bills as presented.
Carried unanimously. Swetlik reported calls for service are at a record high and there are four
outstanding autopsies.
Discussion regarding a request from the Administrative Coordinator of Swetlik to keep a daily
log of work/hours performed as Emergency Communications Director. Discussion regarding the
two positions currently held by Swetlik, that of Emergency Communications Director and
Medical Examiner. Swetlik reported the assistant Emergency Communications Director will be
on board in August, so the transition period for that department is almost over. Discussion
regarding the contract position of the Medical Examiner, the hours worked for the two
departments and it being an unusual circumstance that one person is head of two departments;
discussion regarding other department heads and employees holding part -time jobs.
Administrative Coordinator Chuck Whiting arrived at 9:10am.
Speer questioned Whiting's authority to request Swetlik's time sheet concerning hours worked as
Medical Examiner; Whiting responded he suggested Swetlik only keep track of his time in case
questions arise concerning the two positions; discussion the Committee Chair should have been
consulted first.
Swetlik reported a positive for the county of the dual positions is that the Medical Examiner is
always available. Discussion regarding positive support for Swetlik in regard to the positions he
holds. Discussion regarding insurance issues, on -call time, mileage reimbursement, etc.
Whiting indicated he will report of the situation to the Administration Committee.
Whiting left the meeting at 9:53 am.
CHILD SUPPORT REPORT: Child Support Director Katy Kapaun and Clerk of Court Lori
Meyer arrived at 9:58 am.
Meyer presented a work -in- progress Statistical Summary report for the collection efforts
performed in the Clerk of Court office. Meyer reported approximately $14,000 in collections,
she explained the amount of wages paid for the collection work and described the conditions of
payment procedures, etc. Meyer summarized the efforts as successful, she indicated it is feasible
to continue and reported she will present a narrative report at the July 12 Finance Committee
meeting.
Kapaun reported the project is complete as far as the Child Support Department is concerned
explaining the ten hours per week by two of her office staff is not practical and not enough to do
the position justice.
Discussion regarding suspension of recreational licenses, etc.
Meyer left the meeting at 10:19am.
Katy Kapaun presented June bills in the amount of $1,909.52 as well as the budget status report
and summarized the budget is in good shape. Motion by Mehls, 2d by Borup to approve the
bills as presented. Carried unanimously. Kapaun reported there were approximately $898,000
in June collections and the staff is doing a remarkable job.
Discussion regarding submitting a preliminary 2008 budget report in August.
DISTRICT ATTORNEY'S REPORT: District Attorney Eric Johnson introduced Amber
Hahn, a student intern from Madison and reported she will be working in the District Attorney's
office for ten weeks. Johnson reported the interns are certified to appear in court and described
the intern program as a successful program.
June bills in the amount of $1,428.82 were presented. Johnson clarified the fees concerning
professional services and explained that category will likely be over - budget. Johnson reported
he will continue to pursue his department position requests. Motion by Gunderson, 2 nd by Borup
to approve the bills as presented. Carried unanimously.
Johnson reported he had a special prosecutor follow -up on the Raboin issue and it has been
referred to consumer protection. Johnson summarized things are running smooth in the District
Attorney's office.
REPORTS OF THE SHERIFF DEPT / JAIL / PATROL CAPTAIN: June Jail bills in the
amount of $82,138.27 were presented. Motion by Gunderson, 2 nd by Mehls to approve the bills
as presented. Carried unanimously.
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Sheriff Department bills for the month of June in the amount of $48,106.75 were presented.
Motion by Mehls, 2nd by Borup to approve the bills as presented. Carried unanimously.
Discussion regarding revenue items; Hillstead clarified the amount concerning the sale of the
used vehicles. Hillstead indicated the department will likely be over budget in the overtime
category due to lack of staff.
Humphrey submitted a request for payment from the jail assessment fund for purchase of a new
AED machine for the jail. Motion by Mehls, 2 by Gunderson to approve a $1,295.00 transfer
from the jail assessment fund for the purchase of a new AED machine. Carried unanimously.
Hillstead reported both canine patrols are on the road and doing well; he reported one dog was
involved in apprehending an individual that fled from a drug- involved accident scene.
Humphrey reported they received a 24 -page jail assessment report and indicated the jail is in
good standing; she will provide a copy of the report for each committee member.
Hillstead reported the Department of Corrections is moving ahead with alternative sentencing for
those on probation. Hillstead explained in non - violent crime cases the offender is placed in
Huber and is required to maintain a job, pay a fee, etc. Hillstead indicated his department is
looking into it and reported it may provide additional revenue.
Discussion regarding inmates that require special services due to medical issues, etc.; Hillstead
reported the jail is providing what doctors order.
Authorizations to exceed hotel expenses in the amounts of $104, $98, and $89.10 were
presented; Hillstead explained they stem from officer- attended canine training. Motion by
Borup, 2 by Mehls to approve the authorizations. Carried unanimously.
Hillstead reported a member of his office staff has requested a 13 -week leave of absence to
attend officer recruitment training at Chippewa Valley Tech. Martell presented a personnel
handbook handout addressing leave of absence; discussion regarding staffing challenges.
Motion by Borup, 2 by Dowd to grant the 13 -week leave of absence, without pay, for the
employee to attend the training. Carried unanimously. Discussion regarding union position,
hiring a temp, etc.; Hillstead will discuss with the Human Resources Director.
Discussion regarding submitting 2008 budget reports.
SURVEY: Discussion regarding establishing meeting times to discuss the survey responses.
Discussion regarding confidentiality, not providing the actual surveys but rather presenting the
most common topics, etc.
Discussion concerning what is hoped to gain from the meetings and the emphasis being
teambuilding efforts.
Meeting adjourned at 12:02 pm.
John Borup, Secretary
Amy Geurkink, Recording Secretary Approved 0810812007
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