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HomeMy WebLinkAboutPublic Protection Committee 06-08-07 NOTICE OF MEETING AND AGENDA PUBLIC PROTECTION COMMITTEE JUNE 8, 2007 - 8:30AM ST. CROIX COUNTY GOVERNMENT CENTER ROOM 1281 1101 CARNIICHAEL ROAD HUDSON, WISCONSIN CALL TO ORDER ROLL CALL ADOPTION OF AGENDA APPROVAL OF MINUTES OF PREVIOUS MEETING — May 10, 2007 DATE OF NEXT MEETING — July 11, 2007 OLD AND NEW BUSINESS 1. Web Browser/Visions Update 2. Bills and Vouchers* 3. Storage Facility* 4. Medical Examiner — Casey Swetlik 5. Child Support Administrator — Katy Kapaun a. Unpaid Fines /Collections 6. District Attorney Eric Johnson/Victim Witness Coordinator Ann Gustafson a. Diversion Program Coordinator 7. Sheriff Dennis Hillstead, Patrol Captain John Shilts, Jail Captain Karen Humphrey, Office Manager Mary Martell a. Expenditures: Drug Fund/Confiscated Acct. /Jail Assessment 8. Human Resources/Personnel Issues* 9. Survey* 10. Goal Setting/Mission Statements* 11. Capital Outlay* ANNOUNCEMENTS & CORRESPONDENCE ADJOURN (Items may be taken in different order) * These items will be heard by each Department * * Additions /Changes /Corrections Submitted by: Julie Speer Date: May 23, 2007 Copies to: County Board office News Media County Clerk Committee Members Respective Department Heads Items for County Board approval must be submitted to the County Clerk's office by Wednesday morning preceding a County Board meeting. 5/23/2007 8:55 AM PUBLIC PROTECTION COMMITTEE MEETING June 8, 2007 Official MEMBERS PRESENT: Julie Speer, Denise Gunderson, John Borup and Chuck Mehls. Absent and excused: Tom Dowd. STAFF PRESENT: Sheriff Dennis Hillstead, Patrol Captain John Shilts, Office Manager Mary Martell, , Medical Examiner Casey Swetlik, Medical Examiner Intern David Purcell, Child Support Director Katy Kapaun, District Attorney Eric Johnson and Amy Geurkink. OTHERS PRESENT: None Meeting called to order at 8:30am by Chairperson Speer. Next regular meeting will be July 10 at 8:30am. The August meeting will be held on the 8 th at 8:30am. Motion by Gunderson, 2nd by Borup to adopt the agenda. Carried unanimously. Motion by Borup, 2nd by Gunderson to approve the minutes of May 10, 2007. Carried unanimously. MEDICAL EXAMINER'S REPORT: Swetlik introduced David Purcell, a summer intern in the Medical Examiner's office. Swetlik presented the budget summary and noted calls for service are at a record high and cremations are higher than predicted as well. He reported there are two outstanding autopsies; revenue is higher than anticipated, expenses are on track and the budget is in good shape overall. Swetlik presented May Medical Examiner bills in the amount of $8,655.88 and clarified the expenses concerning National Medical Services and explained the aspects of the A.B.M.D.I. training. Motion by Mehls, 2 by Borup to approve the bills as presented. Carried unanimously. Swetlik provided a copy of a check from Progressive Insurance in the amount of $175.00 and explained it is funeral home reimbursement for a removal fee. Swetlik explained insurance companies are another option for removal fee reimbursement. CHILD SUPPORT REPORT: Child Support Director Katy Kapaun presented May bills in the amount of $1,703.39. Motion by Mehls, 2 by Borup to approve the bills as presented. Carried unanimously. Kapaun presented the budget status report and summarized the current revenue picture looks good. Kapaun reported $955,000 in collections for the month of May. Kapaun reported she is proposing additional computer monitors be implemented into the work stations within her department. She explained the benefits of dual monitors and reported the state recommends a dual monitor system, as it has been shown to increase productivity. Kapaun is requesting two- thousand dollars ($2,000) from the budget for the extra monitors and noted the budget is able to handle it. Motion by Gunderson, 2nd by Mehls to approve two- thousand dollars ($2,000) for the purchase of the monitors. Carried unanimously. Kapaun also reported she will request new printers for her staff in the 2008 budget. Discussion regarding the 2008 budget; maintaining the standard of service and the domino effect of budget cuts. Kapaun reported she has done various projections and asked the Committee for advice as to what to submit; Kapaun intends to submit her department budget as is unless advised otherwise. Kapaun submitted an authorization to exceed hotel expenses in the amount of $79.00 for attendance at a Board of Directors Child Support meeting. Motion by Borup, 2nd by Mehls to approve the authorization. Carried unanimously. Kapaun provided a status report concerning the collection work performed in the Clerk of Court office. She reported the six month trial period ends at the end of June and at that time they will determine its effectiveness. Kapaun reported a great deal of time was spent cleaning up records, etc. and they are not as optimistic as initially hoped as it is not operating as designed at this point. Discussion regarding the time spent thus far and several people /departments need to work together for the success of the collection efforts; discussion regarding communication aspects and organizing a meeting for those involved. DISTRICT ATTORNEY'S REPORT: District Attorney Eric Johnson presented May bills in the amount of $1,451.63. Motion by Mehls, 2nd by Borup to approve the bills as presented. Carried unanimously. Johnson reported the current budget status looks good. Speer read a letter concerning a Voca grant in the amount of $9,434.00. Johnson reported the new position request of the Diversion Program Coordinator is a focus for his office and indicated he presented the request at the June 7, 2007 Finance Committee meeting. Johnson reported the position will no longer be funded by a grant and noted he wants to make sure the position continues as it is a great program that saves the county a lot of money. Discussion regarding salary, number of hours involved and the current number of cases; Johnson noted the cost savings per each case is significant. Johnson noted an article will appear in the June 10, 2007 edition of the St. Paul Pioneer Press concerning the Diversion Program. Discussion regarding the benefits of the program stretching well beyond the costs involved; committee consensus is to support the position. Motion by Borup, 2 by Gunderson to support the request of the Diversion Program Coordinator position and forward the request into the 2008 budget process. Carried unanimously. Johnson reported if the committee decides to hire a new person for the Medical Examiner position, he would like it noted that he supports a former St. Croix County Medical Examiner, Marty Shanklin. REPORTS OF THE SHERIFF DEPT / JAIL / PATROL CAPTAIN: May Jail bills in the amount of $38,963.44 were presented. Hillstead clarified the expense concerning Health Professionals. Motion by Mehls, 2nd by Borup to approve the bills as presented. Carried unanimously. -2- Kapaun also reported she will request new printers for her staff in the 2008 budget. Discussion regarding the 2008 budget; maintaining the standard of service and the domino effect of budget cuts. Kapaun reported she has done various projections and asked the Committee for advice as to what to submit; Kapaun intends to submit her department budget as is unless advised otherwise. Kapaun submitted an authorization to exceed hotel expenses in the amount of $79.00 for attendance at a Board of Directors Child Support meeting. Motion by Borup, 2nd by Mehls to approve the authorization. Carried unanimously. Kapaun provided a status report concerning the collection work performed in the Clerk of Court office. She reported the six month trial period ends at the end of June and at that time they will determine its effectiveness. Kapaun reported a great deal of time was spent cleaning up records, etc. and they are not as optimistic as initially hoped as it is not operating as designed at this point. Discussion regarding the time spent thus far and several people /departments need to work together for the success of the collection efforts; discussion regarding communication aspects and organizing a meeting for those involved. DISTRICT ATTORNEY'S REPORT: District Attorney Eric Johnson presented May bills in the amount of $1,451.63. Motion by Mehls, 2nd by Borup to approve the bills as presented. Carried unanimously. Johnson reported the current budget status looks good. Speer read a letter concerning a Voca grant in the amount of $9,434.00. Johnson reported the new position request of the Diversion Program Coordinator is a focus for his office and indicated he presented the request at the June 7, 2007 Finance Committee meeting. Johnson reported the position will no longer be funded by a grant and noted he wants to make sure the position continues as it is a great program that saves the county a lot of money. Discussion regarding salary, number of hours involved and the current number of cases; Johnson noted the cost savings per each case is significant. Johnson noted an article will appear in the June 10, 2007 edition of the St. Paul Pioneer Press concerning the Diversion Program. Discussion regarding the benefits of the program stretching well beyond the costs involved; committee consensus is to support the position. Motion by Borup, 2 by Gunderson to support the request of the Diversion Program Coordinator position and forward the request into the 2008 budget process. Carried unanimously. Johnson reported if the committee decides to hire a new person for the Medical Examiner position, he would like it noted that he supports a former St. Croix County Medical Examiner, Marty Shanklin. REPORTS OF THE SHERIFF DEPT / JAIL / PATROL CAPTAIN: May Jail bills in the amount of $38,963.44 were presented. Hillstead clarified the expense concerning Health Professionals. Motion by Mehls, 2nd by Borup to approve the bills as presented. Carried unanimously. -2- etc. Discussion regarding county requirements to sell property; discussion regarding consulting Corporation Counsel for an opinion. SURVEY: Discussion regarding the number of surveys that have been submitted, the importance of taking ample time to gather and chart the responses to get an accurate view concerning the information the employees are conveying. This item will be placed on next month's meeting agenda. Meeting adjourned at 11:34am. John Borup, Secretary Amy Geurkink, Recording Secretary Approved July 10, 2007 I -4-