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HomeMy WebLinkAboutPlanning and Zoning 08-14-07 s , AMENDED NOTICE OF MEETING AND AGENDA PLANNING AND ZONING COMMITTEE TUESDAY, AUGUST 14, 2007 8:30 A.M. ST CROIX COUNTY GOVERNMENT CENTER, ROOM 1281 1101 CARMICHAEL ROAD, HUDSON, WISCONSIN CALL TO ORDER ROLL CALL ADOPTION OF AGENDA APPROVAL OF PREVIOUS MINUTES DATE OF NEXT MEETING OLD AND NEW BUSINESS 1. Land Use Ordinance Applications a. Municipal Plats b. Public Hearings to be Scheduled c. Pond View Acres final plat, Section 10, Town of Cady. 2. Economic Development Corporation a. 2008 Budget 3. Planning and Zoning Business a. Bills and Invoices b. Planning Report c. Land Information Report d. Real Property Lister Update e. 2008 Budget f. Comments on NR 115 Administrative Rules 4. Register of Deeds a. Tentative 2008 Budget Approval ANNOUNCEMENTS & CORRESPONDENCE POSSIBLE AGENDA ITEMS FOR NEXT MEETING ADJOURN (Items may be taken in different order) ** Additions /Changes /Corrections DATE: August 9, 2007 MINUTES PLANNING AND ZONING COMMITTEE ST. CROIX COUNTY GOVERNMENT CENTER, HUDSON WI August 14, 2007 Present: Committee: Supervisors Lois Burri, Wally Habhegger, Gene Ruetz, Ron Troyer. Stan Krueger arrived at 8:55 a.m. Staff: Dave Fodroczi, Ellen Denzer, Brett Budrow, Alex Blackburn, Judy Olson Guests: Darin Oftsie, Roger Humphrey, Bill Rubin Call to Order: Chair Habhegger called the meeting to order at 8:31 a.m. Adoption of Agenda: Motion by Ruetz, 2 nd by Troyer to adopt the agenda. Motion carried. Approval of Previous Minutes: Motion by Burri, 2 nd by Troyer to approve the minutes of July 24 and July 25, 2007. Motion carried. Date of Next Meeting: Three rezonings are scheduled for public hearing on August 22 at 7:00 p.m. in Baldwin. The next regular Committee meeting will be held on August 28 at 8:30 a.m. in Hudson. Old and New Business: Land Use Ordinance Applications Municipal Plats — none Public Hearings to be Scheduled - These will be scheduled at the August 28 meeting. Pond View Acres final plat, Section 10, Town of Cady — Owner(s) Darin Oftsie Agent(s) Surveyor Roger Humphrey Location Section 10 Town of Cady. Number of lots 24 lots and 2 outlots. Original parcel 65 acres Zoning district No Zoning. Soil test Soil tests and interpretive determinations have been submitted. All proposed lots have an approved septic area. Waiver request for road Has been approved construction prior to final plat approval Bids and financial guarantees Have been submitted for erosion control and road construction. Township action The town wants to hold the letter of credit for road construction. The attached e-mail was sent to all the people involved with this project on August 7, 2007. This e-mail outlines what needs to be completed for that to occur. On August 10, 2007 we received a letter from the Town stating that there will be a special meeting tonight, August 14 at 8PM. The purpose of this meeting will be to discuss this e-mail request. Extraterritorial action NA DOT action NA LWCD action The LWCD has recommended approval of the erosion control plans. DNR action The DNR has received the map. Highway Department action The Highway Department has recommended approval of the road plans. County Surveyor's Dept action The County Surveyors office has approved the plat. Staff recommendation This final plat application was tabled on March 28, 2006 so the applicants could work out two issues, the road construction and subsequent dedication to the Town of Cady and the soil tests. The tabled status was continued on January 23, 2007 and the applicants were given until April 24 2007 to meet the requirements. At the April 24 meeting the applicants were given another extension to June 24, 2007 to meet the requirements. At the June 26 2007 meeting the applicants were given their final extension until August 14, 2007. The soil tests are complete and the applicants have submitted letters of credit for road construction and erosion control. In most cases this would be sufficient. However, in this case the Town has made a request to hold the letter of credit for road construction. This is a request that we usually do not have and working out the details with the Town has taken additional time. Staff recommends conditional approval. Conditions: 1.) Road construction and dedication issues to be resolved to the satisfaction of the Town of Cady and Saint Croix County. This condition to be met by August 28, 2007. Failure to meet this condition by August 28, 2007 will constitute denial. Comments: It should be noted that if this plat is denied, any new submittals would be under the new ordinance with all required fees. Staff will retain the financial guarantees until this site has been stabilized and closed up. Blackburn reviewed the revised staff report. This plat was submitted under the old ordinance. Land and Water Department approved the erosion control plan and Highway Department approved the road plan. Several extensions were given for completion of this plat with the final extension to today's meeting. New submittals will be under the new ordinance. Habhegger stated that an official document from the town needs signatures of both town chair and clerk. Motion by Troyer to approve the plat of Pond View Acres with conditions stated in the staff report. Motion 2 nd by Burri and carried. Economic Development Corporation 2008 Budget - Bill Rubin reported that Economic Development Board President Trudy Popenhagen who intended to participate in this meeting could not be here. A memo and supporting information regarding the 2008 budget was sent to Committee members. The total EDC budget shows a 4% increase over the 2007 budget. The request for allocation of funds from St. Croix County totals $54,423 for 2008, an increase of 3.8% over the 2007 funding. Rubin explained the EDC's connection with St. Croix County. Three County Board supervisors serve on the EDC 2 board. Planning and Zoning is the parent committee. Per the founding principals of the organization, one third of funding comes from St. Croix County, one -third from cities, villages and towns and one -third from the private sector. EDC is a 501(c)(6) nonprofit that seeks out memberships with private companies. The total 2008 budget is $160,637. The Committee reviewed the proposed budget. Krueger stated that the County cannot levy a 3.8% increase and believes that it could not levy more than 2 or 2.5 %. Rubin emphasized that the budget makes no assumption for seeking out donated space or for market space. The organization was originally sited in this building. An in -kind fee is reflected as part of that. The County does not charge rent. The use of space is considered a donation. During the past year there have been discussions regarding where to go in the building if that's going to be an option, and if not an option, EDC will have need to seek out space in the private market. Rubin stated that he prefers to remain in the building. Committee agreed to review this request and make a decision at a later meeting. Planning and Zoning Business Bills and Invoices - The July 2007 Planning Bill Report and the July 2007 Planning Revenue Report was reviewed by Committee members and signed by Chair Habhegger. Planning Report — Fodroczi reported that staff is working with Regional Planning on a new comprehensive planning grant application. The Department of Administration is holding a grant workshop here. Applications were sent statewide. Regional Planning will host a meeting at WITC on August 22. This will be an opportunity to meet with them and will work with them until November 1 the deadline for the application. Barron County is interested in being part of a group application. A few communities in that county still need to do comprehensive planning. Fodroczi gave an update of the St. Croix River Crossing project. He recently talked to Terry Pederson of Wisconsin DOT. The two state Departments of Transportation and the Federal Highway Administration will hold a project meeting in September. Senator Harsdorf reported at the last Towns Association meeting that the State is challenging the Sierra Club lawsuit to have it dismissed, possibly yet this month. This will have an impact on the Planning and Zoning Department. We will plan on that contingency for next year. Mitigation activities may be delayed but not stopped. Land Information Report - Budrow reported that an invitation was received inviting chief officials to participate in the 2010 Local Update of Census Addressing (LUCA) program. Registration deadline is October 31. There are various levels that we can choose to participate. Local governments have also received invitations. Budrow will contact them to help facilitate their processes. The Land Information Association and State Geographic Information Officer is putting together a Wisconsin Geographic Information Coordinating Council for GIS at the state level. Real Property Lister Update — Fodroczi distributed the 2007 assessment scheduling status report on processing assessment packages and boards of review. Most are completed. Others will happen this month. He noted that half of the packages were done with electronic data exchange this year and expects that electronic exchange will be mandatory in a few years. Fodroczi reported on communication with the City of Hudson about a date when the County will assume real property listing for the City. He is concerned with planning for staff to handle the extra 3 workload. Our budget was increased in 2007 to take care of this, but the changeover did not happen. He will talk again to the City to get a commitment on a date for the turnover for 2008 and will report more on August 28. The NR115 administrative rules on shoreland protection are out for pubic hearing. Written comments are due by September 7. P &Z staff, together with Land and Water staff, will prepare comments and request review and support by Planning and Zoning and Land and Water Committees. The comments will be brought to this Committee in September. 2008 Budget - Fodroczi gave the status report on the 2007 budget through July noting the comparison of this year's permit fees to 2006. Land division fees are down significantly with fewer major subdivision applications received this year. Sanitary permit applications have been significantly lower since 2005. Permit fees are down $100,000 for the first seven months of the year compared to the same time period in 2006. He then reviewed the summary revenue and expense report through July for all department budgets highlighting major items. The Zoning account includes land use permits, applicants for variances and special exceptions handled by the Board of Adjustment. Total fees were slightly more than 20% of revenue. There was a $60,000 savings in the salary account. Legal services for the sign ordinance preparation were paid out of salary savings. Krueger noted that expenditures are $70,000 over revenue. Fodroczi stated that the septic inspection budget is expected to go down for 2008. The expenditures through July 2007 (54% of the year) are at 44 %. Real Property personnel costs are down slightly. The Recycling revenue which is entirely from grant and fee funding, is higher than budgeted. Fodroczi noted that the Hazardous Waste funding won't be received until after the fall collection events. The Land Records expenses for the year are as projected. Charges in the Land Records Public Access budget for hardware and software for developing the website will appear later this year. Register of Deeds - Tentative 2008 Budget Approval - This item will be addressed at the August 28 Committee meeting. Announcements and Correspondence - The Committee acknowledged receipt of and discussed a memo from Corporation Counsel regarding previous minutes. Chair Habhegger adjourned the meeting at 9:43 a.m. R ectfully submi ed: J dy Olson, ecording Secretary Stan Krueg , Secretary 08 -14 -07 4