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Home My WebLink AboutPlanning and Zoning 08-28-07 t t AMENDED NOTICE OF MEETING AND AGENDA PLANNING AND ZONING COMMITTEE TUESDAY, AUGUST 28, 2007 8:30 A.M. ST CROIX COUNTY GOVERNMENT CENTER, ROOM 1281 1101 CARMICHAEL ROAD, HUDSON, WI CALL TO ORDER ROLL CALL ADOPTION OF AGENDA APPROVAL OF MINUTES OF PREVIOUS MEETING DATE OF NEXT MEETING OLD AND NEW BUSINESS Discussion of plats and CSM's that are currently in the review process. 1. Planning and Zoning Business a. Bills, Invoices and Revenue Report b. Municipal Plats c. Waivers and rezones to be scheduled d. Code Administration Report e. NR 115 Comments* f. Comprehensive Planning Grant Resolution* g. New Position Request* h. Real Property Lister Update* 2. 2008 Budget a. Planning & Zoning b. Register of Deeds c. Economic Development Corporation ANNOUNCEMENTS AND CORRESPONDENCE: POSSIBLE AGENDA ITEMS FOR NEXT MEETING: ADJOURNMENT (Agenda not necessarily presented in this order) SUBMITTED BY: St. Croix County Planning and Zoning Department DATE: August 24, 2007 COPIES TO: County Board Office Committee Members County Clerk News Media/Notice Board *CANCELLATIONS/ CHANGES /ADDITIONS MINUTES PLANNING AND ZONING COMMITTEE ST. CROIX COUNTY GOVERNMENT CENTER, HUDSON WI August 28, 2007 Present: Committee: Supervisors Lois Burri, Wally Habhegger, Gene Ruetz, Ron Troyer Absent: Stan Krueger Staff. Dave Fodroczi, Alex Blackburn, Kevin Grabau, Ellen Denzer, Kay Walsh, Judy Olson Guests: Bill Rubin Call to Order: Chair Habhegger called the meeting to order at 8:33 a.m. Adoption of Agenda: Motion by Burri, 2nd by Ruetz to adopt the agenda. Motion carried. Approval of Previous Minutes: none Date of Next Meeting: Tuesday, September 11 at 8:30 a.m. in Hudson Old and New Business: Discussion of plats and CSM's that are currently in the review process Blackburn reviewed the summary of land division submittals for July and August 2007 and provided copies of corresponding letters sent to applicants. Planning and Zoning Business — Bills, Invoices and Revenue Report — The Zoning bills and revenue reports for July 2007 were reviewed by Committee members and signed by Chair Habhegger. Municipal Plats — Committee members reviewed the plat of Berkseth Heights Fourth Addition in the Village of Baldwin. Blackburn noted some changes recommended by staff: the first page should be numbered as sheet one of two; the legal description should be SW1 /4 of SE1 /4; and since there is another Bluebill Street in the Village, that street name should be changed. Habhegger noted that there could be potential problems with placement of new single family homes close to the new Highway 63. These concerns will be brought to the attention of the Village. Motion by Burri, 2 " by Krueger and carried to certify no objection to the plat. A letter with the comments stated to be sent to the Village. Motion carried. Waivers and Rezonings to be Scheduled — Three waivers will be scheduled for public hearing on Tuesday, September 25 at 8:30 a.m. or on Wednesday, September 26 at 7:00 p.m. if property owners cannot attend a meeting on the 25th. Code Administration Report - Grabau reported that staff members met with Corporation Counsel about the Bettendorf case. The time limit for submitting a rezoning application has expired. Enforcement action will be initiated if Bettendorf is continuing to operate his excavation and trucking businesses on the site. NR115 Comments - Fodroczi reported that he received draft comments from Bob Heise to be submitted to the Land and Water Committee, however Planning and Zoning staff have not had time to review those comments. He has reviewed comments from Wisconsin County Code Administrators, who are in agreement that the rules need updating and improvement, however there is concern about the administrative demands of how they are structured and how much additional work they could create dealing with impervious surfaces and mitigation activities. It would require much intensive interaction with individual landowners case by case. Comments are due by September 6. Land and Water Committee will meet on September 6. Fodroczi wanted endorsement of the comments by the P & Z committee, but there will not be another Committee meeting before the comments are due. Comprehensive Planning Grant Resolution - Denzer stated that St. Croix County was not awarded a grant last year. Several local communities applied under the County's umbrella as well as the West Central Regional Planning Commission. She recently met with State Grant Program directors about why the grant was not awarded and found out that only one of seven counties in the Regional Planning Commission applied. Other counties have already done plans and received grants. This year Barron County is interested in participating in this application. She noted that we can use in -kind as a match. Regional Planning provided in -kind services as part of the grant application based on annual contributions. Denzer showed a state map showing communities that have completed these projects with several in St. Croix County. Motion by Ruetz to approve the resolution authorizing the comprehensive planning grant application for St. Croix County and forward to County Board for approval. Motion 2nd by Burri and carried. New Position Request - Fodroczi distributed the planner position job description. Last year the Committee approved an additional planner position based on state funding for comprehensive planning and the St. Croix River Crossing. Finance Committee approved it only as a contract position, moving it from the personnel budget into the contracted services part of the budget. State funding didn't come through this year, so the position wasn't filled. The department now has an open Zoning Specialist position in the POWTS program with money budgeted for that. Fodroczi proposed a swap of these positions with filling the planner position contingent on state funding and the septic position be contracted as needed. Mitigation activities should continue for five years. Action to be considered as part of the budget review later in the meeting. Real Property Lister Update - Fodroczi reported that on August 17 he sent an email to Mike Wallace, City of Hudson, stating plans for assuming property research and database management beginning with 2008 transactions. He asked for a reply before September 21 stating whether the City will or will not commit to the real property listing by the County for 2008. The additional costs are included in the 2008 budget. If the City does not commit to this change, he will then recommend to the Finance committee to remove the additional resources from the budget. He also included in the email a request to meet with City staff the week of September 17 to review and discuss details. On August 24 he received a reply from City Administrator Devin Willi, stating that neither he nor Mayor Breault were aware of this potential changeover until early August. City staff would meet on August 27 to discuss this issue. No commitment has been received. 2008 Budget Planning and Zoning - Fodroczi reviewed the summary sheet of department budgets showing a significant drop in total fees from the previous year. Projections are $200,000 below projected for 2007. He also showed summary #2 with projections without the septic inspector position in the Septic budget and including the office manager position at a mid level pay range. Fodroczi explained budgets for all Planning and Zoning department categories including Zoning, 2 w .. Septic, Planning, Real Property, Recycling/Hazardous Waste, Land Information and Regional Planning. He reviewed the budget summary sheets and detail sheets for all operation expenses. He reviewed and explained the projected revenue report for all code administration fees. He expects the personnel costs to increase two to four percent in 2008. No increase in fees is included in the revenue. Fodroczi reviewed each category of code administration revenue for 2006 and 2007 and projected amounts for 2008. He explained the details of the expenses projected for the year noting items added this year and exceptional changes. All recycling revenue is from grants and recycling fee income. The program is totally self - funded. Motion by Burri, 2 "d by Troyer to approve the department budget summary #2. Motion carried. Motion by Ruetz, 2 nd by Troyer to convert the Zoning Specialist position to Planner for comprehensive planning and mitigation activities contingent on state funding. Motion carried. Register of Deeds — Kay Walsh presented the Register of Deeds capital outlay plan for 2008. Motion by Burri, 2nd by Ruetz to approve. Motion carried. Walsh reviewed the summary sheet and details of 2008 budget showing comparison to 2007 with estimated revenues through the end of 2007. The department does not expect to meet projected revenues for 2007. Operating budget is also down considerably. Motion by Troyer, 2nd by Burri to approve the Register of Deeds 2008 budget. Motion carried. Economic Development Corporation - Executive Director Bill Rubin proposed a 2008 budget of $160,637, a 4.19% increase over 2007. He requested $54,423 from St. Croix County, an increase of $2,000 over the County's 2007 allocation. This does not include the in -kind contribution of office space and phone service. He explained that the employees receive salary and benefits from EDC, not from St. Croix County. Motion by Ruetz to accept the EDC budget as presented. Motion 2nd by Troyer and carried. Meeting adjourned at 11:48 a.m. Respectfully submitted: Judy Ol on, Recording Secretary Stan Krueger, Secre y 08 -28 -07 3