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Home My WebLink AboutTransportation Committee 08-07-07 r , C NOTICE OF MEETING AND AGENDA ST. CROIX COUNTY TRANSPORTATION COMMITTEE August 7, 2007 - 8:30 A.M. St. Croix County Highway Department Office, 920 -3' Street, Hammond, WI CALL TO ORDER ROLL CALL ADOPTION OF AGENDA APPROVAL OF MINUTES OF PREVIOUS MEETING DATE OF NEXT MEETING CONSIDER VOUCHERS FOR PAYMENT REVIEW FUND BALANCES REVIEW HIGHWAY SAFETY MINUTES CONSIDER SEMINAR ATTENDANCE REQUESTS CONSIDER STATE PROJECT REQUESTS ANNOUNCEMENTS & CORRESPONDENCE OLD AND NEW BUSINESS 1. Deer Park Shop Considerations and Update 2. Machinery Management Considerations 3. Consider Storage Building Roof Repair Quotations 4. Consider Proposals for Utility Tractor 5. Consider Proposals for Snow Plow and Grader Blades 6. Consider Proposals for Chloride Materials 7. Consider CTH "F" Agreement with School District of Hudson 8. Consider CTH "C & CC" (Wall St.) /210 Ave. Fence Issue 9. Prioritize STH 65 Interim Traffic Control Suggestions 10. Highway Safety Improvement Program Update 11. Review Draft of Proposed Vehicle Registration Fee Ordinance 12. Consider Long -Range Rail and Other Strategic Transportation Matters 13. 2008 Budget Discussions ANY OTHER BUSINESS AUTHORIZED BY LAW POSSIBLE AGENDA ITEMS FOR NEXT MEETING ADJOURN (Items may be taken in different order. Action may be taken on any or all items shown.) SUBMITTED BY - Tim Ramberg, Highway Commissioner DATE SUBMITTED —July 26, 2007 ** Additions /Changes /Corrections Items for County Board approval must be submitted to the County Clerk's office by Wednesday morning preceding a County Board meeting. 7/26/2007 1:06 PM MINUTES OF THE ST. CROIX COUNTY TRANSPORTATION COMMITTEE Meeting of August 7, 2007 The meeting was called to order by Chairman King at 8:40 A.M. Roll call was taken with King, Grant, Peterson, Rebholz and Hurtgen in attendance. Others present for all or parts of the meeting included Tim Ramberg, Jane Bond and Kevin Brown. A motion was made and seconded (Peterson /Hurtgen) to adopt the agenda as published. Motion carried. A motion was made and seconded (Hurtgen /Grant) to approve the minutes of the July 10, 2007 meeting. Motion carried. A motion was made and seconded (Peterson / Rebholz) to set the September meeting for September 7, 2007 at 8:30 A.M. with King and Peterson reviewing vendors prior to the meeting. Motion carried. King and Hurtgen reviewed the vouchers at 8:00 A.M. A motion was made and seconded (King /Hurtgen) to approve the vouchers for payment. Motion carried. Bond distributed and reviewed the July 15, 2007 fund balances, comparing them to the previous year's balances. Grant and Bond reviewed the minutes of the June 26, 2007 Safety Committee meeting. There were no seminar attendance requests this month. A motion was made and seconded (King /Hurtgen) to approve the WisDOT Local Force Account (LFA) for traffic control on STH 35 in the amount of two thousand dollars ($2,000.00). Motion carried. Ramberg covered the following announcements and correspondence: • Draft of the Highway Department's annual report of activity for 2006 for the August 21 meeting of the County Board. • Discussed upcoming land interests along the CTH "M" widening /construction project. • Installation of oversized arrows at CTH "N" and CTH "J ". • Reviewed the bridge structures within the County, noting there are no fracture critical bridges and seven bridges whose ratings fall below 50, all of which have either been addressed or are in the current cycle to address. • Draft of a partner government entity resolution prohibiting the use of bond funds for maintenance work. • Photographs of traffic marking improvements on STH 64/65 in New Richmond. Deer Park Shop Considerations and Update: King updated the Committee on the status of the Deer Park shop. Preliminary design options were discussed with DJF Consultant after viewing other similar shops. Plans are being drawn up for bid letting by the end of the month. Additional ST. CROIX COUNTY TRANSPORTATION COMMITTEE MINUTES Page 2 August 7, 2007 discussion occurred regarding the location of overhead entry doors and in -floor heating systems. Machinery Management Consideration: Ramberg distributed the 2007 machinery priority list and outlined activity over the past month. He noted that we are right on target with the 2007 acquisitions and that plans are to hold the preliminary fixed asset management meetings for 2008 within the next couple of months. Consider Proposals for Utility Tractor: This item was tabled for a future meeting. Peterson requested that we continue to investigate options for a self - leveling seat for mowing on an incline. Consider Storage Building Roof Repair Quotations: Brown stated that since the last Committee meeting, it was found that other areas of the shop roof are leaking also. Therefore, the requests for quotations needed to be modified to address the immediate needs. Pricing had not been received in time for Transportation Committee action. This item was table until the September meeting. Consider Proposals for Snowplow and Grader Blades: Ramberg and Brown distributed and reviewed the proposals received for snowplow and grader blades. A motion was made and seconded (Peterson /Rebholz) to accept the proposal from Gray's Inc of Milwaukee, Wisconsin as presented. Motion carried. Consider Chloride Proposals Received for the 2006 -2007 Winter Maintenance Season: Ramberg and Brown reviewed the chloride proposals received. A motion was made and seconded (Hurtgen /Peterson) to accept the low proposals from each category that met specifications as presented. Motion Carried. Consider CTH "F" Agreement with School District of Hudson: The Committee reviewed the project agreement between the Hudson School District and the Highway Department. It was the consensus of the Committee that Ramberg and Bond sign and return the agreement to the District as presented. Consider CTH "C" & "CC" Wall Street /210 Ave Fence Issue: After discussion regarding the safety issues caused by the fence located in the County right -of -way at 1296 CTH "C ", a motion was made and seconded (Peterson /Rebholz) to send a letter to the property owner requesting that the fence be removed from the County right -of -way by August 31, 2007. Motion carried. This motion was later rescinded (Peterson /Rebholz) and amended as follows: A motion was made and seconded (Peterson /Rebholz) to notify the property owner requesting that the fence be removed from the County right -of -way within 30 days. Motion carried. (After the meeting Halling noted that while conferring with the Zoning Department, their department will be sending a letter requiring that the fence be removed through the zoning ordinance regulations.) ST. CROIX COUNTY TRANSPORTATION COMMITTEE MINUTES Page 3 August 7, 2007 Prioritize STH 65 Interim Traffic Control Suggestions: Ramberg informed the Committee about a recent meeting between Highway Department and WisDOT staff concerning proposed interim traffic control suggestions on STH 65 in the Roberts /New Richmond area (four round -a -bouts on STH 65: At CTH "TT ", CTH "G ", and the two intersections with USH 12 at Roberts). The Committee concurred with the Highway Department staff in the prioritization of projects as listed above as WisDOT funding becomes available. Consider Long -Range Rail and Strategic Transportation Matters: Ramberg and Rebholz discussed a possible alternative location for the annual rail coalition meeting being hosted by the St. Croix County Transportation Committee this fall. 2008 Budget Discussion: The Committee discussed various budget scenarios dependant on the implementation of a vehicle registration fee in 2008. Possible Agenda Items for Next Meeting: Peterson requested that the County Surveyor present a status report on the implementation of the GPS base station. Adjournment: A motion was made and seconded (Peterson /King) to adjourn at 12:18 P.M. Motion carried. ----------------------------- SECRETARY