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HomeMy WebLinkAboutTransportation Committee 01-09-07 t 3 t NOTICE OF MEETING AND AGENDA ST. CROIX COUNTY TRANSPORTATION COMMITTEE January 9, 2007 - 8:30 A.M. St. Croix County Highway Department Office, 920 -3 Street, Hammond, WI CALL TO ORDER ROLL CALL ADOPTION OF AGENDA APPROVAL OF MINUTES OF PREVIOUS MEETING DATE OF NEXT MEETING CONSIDER VOUCHERS FOR PAYMENT REVIEW FUND BALANCES REVIEW HIGHWAY SAFETY MINUTES CONSIDER SEMINAR ATTENDANCE REQUESTS CONSIDER STATE PROJECT REQUESTS ANNOUNCEMENTS & CORRESPONDENCE OLD AND NEW BUSINESS 1. Update COOP /COG Plan 2. Machinery Management Considerations 3. Consider Proposals for Quad -Axle Dump Body 4. Consider Equipment Charging Policy 5. Fair Board Request for Glenwood City Shop Modification 6. Funding Request for Rural Living Guide 7. Highway History Update 8. Employee Job Descriptions, Pointing, and Compensation Plan Discussions 9. Functional Jurisdiction Classification Map Considerations with WisDOT 10:00 a.m. 10. Update/Discuss Long -Range Strategic Transportation Matters (Rail Committee Membership) ANY OTHER BUSINESS AUTHORIZED BY LAW POSSIBLE AGENDA ITEMS FOR NEXT MEETING ADJOURN (Items may be taken in different order) SUBMITTED BY - Tim Ramberg, Highway Commissioner DATE SUBMITTED — December 28, 2006 ** Additions /Changes /Corrections Items for County Board approval must be submitted to the County Clerk's office by Wednesday morning preceding a County Board meeting. 12/28/2006 8:02 AM MINUTES OF THE ST. CROIX COUNTY TRANSPORTATION COMMITTEE Meeting of January 9, 2007 The meeting was called to order by Chairman King at 8:30 A.M. Roll call was taken with King, Grant, Peterson, Rebholz and Hurtgen in attendance. Others present for all or parts of the meeting include Tim Ramberg, Rich Loney, Jane Bond, Chuck Whiting, Administrative Coordinator; Jeff Durkee; Mark Ploederer, WisDOT; Jeff Abboud, WisDOT; and Kevin Brown. A motion was made and seconded (Rebholz /Hurtgen) to adopt the agenda as published. Motion carried. A motion was made and seconded (Rebholz /Hurtgen) to approve the minutes of the December 7 th and 19 2006 meetings. Motion carried. A motion was made and seconded (King /Peterson) to set the February meeting for February 9, 2007 at 8:30 a.m. at the Highway Department Office with King and Peterson reviewing vendors prior to the meeting. Motion carried. King and Hurtgen reviewed the vouchers at 8:00 A.M. A motion was made and seconded (King /Hurtgen) to approve the vouchers for payment. Motion carried. Bond distributed and reviewed the December 15, 2006 fund balance comparing them to the previous year's balances. Grant and Bond reviewed the minutes of the December 15, 2006 Safety Committee. A motion was made and seconded (Grant /Peterson) to approve the request from the St. Croix County Recycling Specialist to use the Hudson Shop facility for Clean Sweep on May 18 & 19 2007 and to authorize contracting Darrell Gieschen to conduct the required MSHA training on April 19, 2007. Motion carried. The following seminar attendance requests were considered: A motion was made and seconded (Peterson /Rebholz) to allow up to three employees to attend the Surveyor's Institute at the Kalahari Resort in the Wisconsin Dells on January 24 through 26 2007 at a cost of two hundred thirty -five dollars ($235.00) per person plus accommodations. Motion carried. A motion was made and seconded (King /Peterson) to authorize the purchase of a one -year subscription to the Audio Tech Business Book Summaries program on CD at a cost of one hundred thirty -five dollars ($135.00). Motion carried. There were no state project requests to present this month. Ramberg reviewed the following announcements and correspondence with the Committee. ST. CROIX COUNTY TRANSPORTATION COMMITTEE MINUTES Page 2 January 9, 2007 • Ramberg noted that the latest 2007 General Transportation Aids estimate is down approximately twenty -two thousand dollars ($22,000.00) from what was budgeted. Employee Job Descriptions, Pointing and Compensation Plan Discussion: The Committee discussed the status of the employee job descriptions, pointing and compensation project with Ramberg and Whiting. They also discussed the rolls of the PAWG Group and the Employee Compensation Specialist in the process. Although everyone involved is diligent in their efforts, there is still more work to do. Ramberg will keep the Committee updated on the progress. Functional Jurisdiction Classification Map Considerations with WisDOT: Mark Ploederer and Jeff Abboud of WisDOT addressed the Committee regarding the proposed update to the Functional Jurisdiction Classification Map and the status of the functional jurisdiction study. A motion was made and seconded (King /Hurtgen) to approve the plan as presented by WisDOT to the Functional Jurisdiction Map, PDF file 8/3/2006, and to finalize the Findings and Recommendation Report from March 2003 based on the 2000 functional jurisdiction study. Motion carried. The Highway Department will send a letter to WisDOT regarding their decision. Update COOP /COG Plan: The annual update of the COOP /COG plan was presented to the Transportation Committee by Loney. The changes for 2007 were only minor personnel changes. A motion was made and seconded (Hurtgen /Peterson) to approve the 2007 COOP /COG plan as presented. Motion carried. Funding Request for Rural Living Guide: Ramberg presented a request from the UW Extension office to participate in the funding of a rural living guide to be made available to residents of St. Croix County. A motion was made and seconded to deny the request for funding. Motion carried. Fair Board Request for Glenwood City Shop Modification: The Fair Board presented a request to the Highway Department to add additional storage above the existing office space in the Glenwood City Shop building. Harer and Ramberg reviewed the area of the proposed change. A motion was made and seconded (King /Grant) to approve the proposed modifications contingent upon a satisfactory structural evaluation and that the Highway Department will not participate in any of the costs involved. Motion carried. Highway History Update: Bond shared with the Committee the status of updating the existing Highway Department history document. Update /Discuss Long -Range Strategic Transportation Matters: Ramberg and Loney reviewed the status of the Stillwater bridge /crossing as well as the latest information from the West Central Wisconsin Rail Coalition meetings. ST. CROIX COUNTY TRANSPORTATION COMMITTEE MINUTES Page 3 January 9, 2007 Machinery Management Consideration: Loney distributed the 2007 machinery priority list. The Committee gave approval to proceed with soliciting proposals for dump bodies for the maintenance trucks. Ramberg presented statistical data regarding the use of pickup trucks and their cost effectiveness as they relate to the type of use throughout their entire life at the Highway Department. Discussion and findings regarding the implementation of E85 and bio- diesel fuel in our current fleet was discussed. At this point it is not cost effective for us to pursue considering all the ancillary issues that result from its use, however, we will continue to stay updated on alternative fuel advancements. Consider Proposals for Quad -Axle Dump Body: Brown presented the proposals received for a quad -axle dump body. A motion was made and seconded (Hurtgen /Rebholz) to purchase one (1) Henderson Mark I -SDA 19' dump body from Universal Truck Equipment of Galesville Wisconsin for a total cost of fourteen thousand seven hundred forty -nine dollars ($14,749.00). Motion carried. Consider Equipment Charging Policy: Ramberg distributed and reviewed a vehicle use policy covering the use of county vehicles by the Operation Specialists. A motion was made and seconded to adopt the Vehicle Use Policy as presented. Motion carried. Other Business: The Committee discussed the recent Board of Adjustment meeting and approval regarding the Deer Park Shop building. The Committee also discussed the lighting on STH 35/64 in the Village of Somerset. Adjournment: A motion was made and seconded (Peterson /Hurtgen) to adjourn at 12:02 P.M. Motion carried. ----------------------------- SECRETARY