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HomeMy WebLinkAboutTransportation Committee 02-09-07 NOTICE OF MEETING AND AGENDA ST. CROIX COUNTY TRANSPORTATION COMMITTEE February 9, 2007 - 8:30 A.M. St. Croix County Highway Department Office, 920 -3 Street, Hammond, WI CALL TO ORDER ROLL CALL ADOPTION OF AGENDA APPROVAL OF MINUTES OF PREVIOUS MEETING DATE OF NEXT MEETING CONSIDER VOUCHERS FOR PAYMENT REVIEW FUND BALANCES REVIEW HIGHWAY SAFETY MINUTES CONSIDER SEMINAR ATTENDANCE REQUESTS CONSIDER STATE PROJECT REQUESTS ANNOUNCEMENTS & CORRESPONDENCE OLD AND NEW BUSINESS 1. Consider No Parking Sign Request on CTH "H" 2. 2006 Sign Department Report and Update 3. 2006 Preliminary Year -End Review of Activities 4. Review of 2007 Proposed Projects 5. Machinery Management Considerations 6. Consider Pickup Truck Quotes 7. Consider Possible Safety /Small Tool Purchases Under Work Rule Policy 8. Deer Park Shop Facilities Plan Considerations 9. Department Head Performance Evaluation 10. Consider Changes to Employee Job Descriptions 11. Employee Job Descriptions, Pointing, and Compensation Plan Update and Discussions 12. Consider Long -Range Strategic Transportation Matters (Regional Rail Coalition) ANY OTHER BUSINESS AUTHORIZED BY LAW POSSIBLE AGENDA ITEMS FOR NEXT MEETING ADJOURN (Items may be taken in different order) SUBMITTED BY - Tim Ramberg, Highway Commissioner DATE SUBMITTED — February 1, 2007 ** Additions /Changes /Corrections Items for County Board approval must be submitted to the County Clerk's office by Wednesday morning preceding a County Board meeting. 2/1/2007 2:49 PM T MINUTES OF THE ST. CROIX COUNTY TRANSPORTATION COMMITTEE Meeting of February 9, 2007 The meeting was called to order by Chairman King at 8:30 A.M. Roll call was taken with King, Grant, Peterson, Rebholz and Hurtgen in attendance. Others present for all or parts of the meeting included Tim Ramberg, Rich Loney, Jane Bond, Jim Harer, Mike Murtha and Kevin Brown. A motion was made and seconded (Hurtgen /Peterson) to adopt the agenda as published. Motion carried. A motion was made and seconded (Grant /Hurtgen) to approve the minutes of the January 9 th 2007 meeting. Motion carried. A motion was made and seconded (King /Peterson) to set the March meeting for March 8, 2007 at 8:30 a.m. with King and Grant reviewing vendors prior to the meeting. Motion carried. King and Peterson reviewed the vouchers at 8:00 A.M. A motion was made and seconded (King /Peterson) to approve the vouchers for payment. Motion carried. Bond distributed and reviewed the December 31, 2006 pre- closing fund balances, comparing them to the previous year's balances. Grant and Bond reviewed the minutes of the January 25 2007 Safety Committee meeting. The following seminar attendance requests were considered: A motion was made and seconded (Peterson /Rebholz) to allow up to five employees to attend the Road Maintenance seminar in Eau Claire Wisconsin on March 13, 2007 at a cost of forty -five dollars ($45.00) per person. Motion carried. A motion was made and seconded (Rebholz /King) to allow up to three employees to attend various engineering technician certification training programs in Eau Claire Wisconsin at a total cost of eight hundred dollars ($800.00). Motion carried. A motion was made and seconded (Hurtgen /Rebholz) to allow up to five employees to attend the PASER /WISLR seminar in Eau Claire Wisconsin on February 27, 2007 at a cost of forty -five dollars ($45.00) per person. Motion carried. Ramberg shared two invitations to contractor training sessions offered at no cost to the County. Farrell Contractors have an open house on March 9 th in Eau Claire Wisconsin and the ConX expo in Minneapolis, Minnesota is on February 21 & 22 Ramberg reviewed a Traffic Maintenance Agreement (TMA) from the State for sign upgrading, retrofitting and repair in 2007. A motion was made .ST. CROIX COUNTY TRANSPORTATION COMMITTEE MINUTES Page 2 February 9, 2007 and seconded (King /Grant) to approve the TMA for nineteen thousand dollars ($19,000.00) as presented. Motion carried. Ramberg reviewed the following announcements and correspondence with the Committee: • Ramberg distributed and reviewed correspondence to WisDOT regarding lighting issues on the east interchange of STH 35/64 & CTH "C" in Somerset. • Correspondence with the Town and City of Hudson regarding a proposed intersection change at CTH "N ", Stageline Road and Old Hwy 35. • Update on signing issues on new CTH "A" (Old Hwy 64). • Installation of reduced speed signs on CTH "G" by the trailer park in Glenwood City. • Reviewed the proposed 2007 4x10 work schedule being offered to the union employees. • An e -mail from a citizen thanking the plowing crew for the excellent job they do keeping the interstate clear during the winter weather. • An update of an e -mail from the Town of St. Joseph regarding the Stillwater Bridge loop trail. Consider No Parking Sign Request on CTH "H ". The Committee discussed the request to have no parking signs installed on CTH "H" near Cedar Lake during ice fishing. Due to the temporary nature of the problem, the Committee tabled the decision until they receive the official position from Town of Star Prairie. 2006 Sign Department Report and Update: Mike Murtha, Sign Department Coordinator, gave the Committee an overview of the 2006 activities of the Sign Department, highlighting maintenance, repair and program participation. Consider Possible Safety /Small Tool Purchases under Work Rule Policy: Ramberg and Harer brought several safety items to the Committee for review including steel -toe boots, prescription safety glasses and Class 3 reflectorized jackets. Based on information received from DHILR, steel -toed boots are not required for the work applications at the Highway Department, therefore the requirement that each employee wear proper footwear will remain as stated in the employee work rules. After viewing a Class 3 reflectorized jacket and discussing it's application, a motion was made and seconded (Grant /King) that the Highway Department create a program that would allow employees the opportunity to participate in the purchase of one Class 3 jacket per year with the Highway Department contributing 60% of the cost and the employee contributing 40 %. Management will pursue further details. Motion carried. The Committee also reviewed the possibility of participating in the cost of safety compliant prescription glasses /frames. A motion was made and ST. CROIX COUNTY TRANSPORTATION COMMITTEE MINUTES Page 3 February 9, 2007 seconded (Peterson /Rebholz) to provide a prescription safety glass program to employees as necessary pending additional study. Motion carried. 2006 Preliminary Year -End Review of Activity: Ramberg and Bond reviewed the status of the year -end closing and the corresponding rate changes. Review of 2007 Proposed Projects: Ramberg distributed and reviewed a map of the proposed 2007 road projects on the county trunk highway system. Machinery Management Consideration: Loney distributed the 2007 machinery priority list and outlined the activity over the past month. Consider Pickup Truck Quotes: Brown distributed and reviewed the proposals received for pickup trucks. A motion was made and seconded (Hurtgen /Rebholz) to purchase one 2008 Ford F350 4x4crew cab long box from Cox Motors of New Richmond for a total cost of twenty -seven thousand one hundred ninety -five dollars ($27,195.00). Motion carried. A motion was made and seconded (Rebholz /Hurtgen) to purchase one 2007 Ford F150 4x4 extended cab short box with split bench seat from Cox Motors of New Richmond for a total cost of twenty -two thousand one hundred sixty -nine dollars ($22,169.00). Motion carried. Deer Park Shop Facility Plan Considerations: Loney reported that the Village of Deer Park would like to discuss the possibility of running municipal sewer to the new shop. The Committee felt it would be best if the Highway Department had a representative at the March 5 th Village Board meeting. Consider Changes to Employee Job Descriptions: The group reviewed the current non -union job descriptions at the Highway Department that are located on the Intranet. The job descriptions appear to have been modified from what the Transportation Committee submitted a year ago to fit into the SAFE classification system whereby certain limits were placed on years of experience, education, and such that downplay the real needs of the positions as opposed to those reflected in the SAFE manual interpretation of these categories. The current version does not reflect the emphasis on experience and the familiarity with those types of activities needed for many positions at the Highway Department. The job descriptions need to be changed back to those submitted a year ago by the Transportation Committee and subsequently revised, reflecting the specific number of years of experience required for positions, etc., rather than the general parameters currently found on the Intranet. After reviewing the proposed changes in duties, qualifications and job titles, a motion was made and seconded (King /Hurtgen) to approve the revised job descriptions and position evaluation points as presented. Motion carried. ST. CROIX COUNTY TRANSPORTATION COMMITTEE MINUTES Page 4 February 9, 2007 Department Head Performance Evaluation: The Committee discussed the performance of the Highway Commissioner. The evaluation will be acted on at a future meeting as well as the performance evaluation of the County Surveyor. Update /Discuss Long -Range Strategic Transportation Matters: Ramberg and Rebholz shared the latest information from the West Central Wisconsin Rail Coalition meeting. Since the Transportation Committee's duties include all matters that relate to transportation, including highway, bridge, air, rail or mass transit and with the continued growing interest in a passenger rail system in Western Wisconsin, the Transportation Committee plans to move forward with facilitating rail meetings and keeping long -range transportation matters on the monthly agendas. Other Business: The Committee discussed other County Highway Departments operation of hot mix plants. A motion was made and seconded (Peterson /Rebholz) to plan a visit to the Barron County hot mix operation in the future. Motion carried. Adjournment: A motion was made and seconded (King /Grant) to adjourn at 12:25 P.M. Motion carried. ----------------------------- SECRETARY