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HomeMy WebLinkAboutTransportation Committee 06-06-07 NOTICE OF MEETING AND AGENDA ST. CROIX COUNTY TRANSPORTATION COMMITTEE June 6, 2007 - 8:30 A.M. St. Croix County Highway Department Office, 920 -3 Street, Hammond, WI CALL TO ORDER ROLL CALL ADOPTION OF AGENDA APPROVAL OF MINUTES OF PREVIOUS MEETING DATE OF NEXT MEETING CONSIDER VOUCHERS FOR PAYMENT REVIEW FUND BALANCES REVIEW HIGHWAY SAFETY MINUTES CONSIDER SEMINAR ATTENDANCE REQUESTS CONSIDER STATE PROJECT REQUESTS ANNOUNCEMENTS & CORRESPONDENCE OLD AND NEW BUSINESS 1. Review and Discuss Update of Highway Department History 2. Machinery Management Considerations 3. Review and Award 1 -ton Truck Quotations 4. Review and Award Water Tanker Quote 5. Review and Award Seeds and Fabrics Proposals 6. Deer Park Shop Considerations and Update 7. Adopt -A- Highway Update 8. Review and Discuss County Vehicle Registration Fees Resolution (9:15 a.m.) 9. CTH "F "/ Hudson School Access Request and Discussion (10:00 a.m.) 10. Consider Long -Range Rail and Other Strategic Transportation Matters 11. Preliminary 2008 Budget Discussions 12. Review Proposed Nonmetallic Mining and Sign Regulation Zoning Ordinances (11:00 a.m.) 13. View Proposed 2007 Construction and Maintenance Projects ANY OTHER BUSINESS AUTHORIZED BY LAW POSSIBLE AGENDA ITEMS FOR NEXT MEETING ADJOURN (Items may be taken in different order. Action may be taken on any or all items shown.) SUBMITTED BY - Tim Ramberg, Highway Commissioner DATE SUBMITTED —May 25, 2007 ** Additions /Changes /Corrections Items for County Board approval must be submitted to the County Clerk's office by Wednesday morning preceding a County Board meeting. 5/24/2007 2:09 PM MINUTES OF THE ST. CROIX COUNTY TRANSPORTATION COMMITTEE Meeting of June 6, 2007 The meeting was called to order by Chairman King at 8:30 A.M. Roll call was taken with King, Grant, Peterson and Hurtgen in attendance. Rebholz was excused. Others present for all or parts of the meeting included Tim Ramberg, Rich Loney, Jane Bond, Jim Harer, Jeff Durkee, Kevin Brown, Buzz Marzloff, SC County Board; Tom Kranz, YMCA /Camp St. Croix; Angela Popenhagen, Stevens Engineers; Tim Erickson, Hudson School District; Stan Krueger, SC County Board; Benny Stenner, The Kraemer Co., LLC; Wally Habhegger, SC County Board; Dave Fodroczi, SCC Planning & Zoning Dept; Kevin Grabau, SCC Planning & Zoning Dept; Steve Olson, SCC LWCD; Robert Heise, SCC LWCD; and Bill Cranmer, SC County Board. A motion was made and seconded (Hurtgen /Peterson) to adopt the agenda as published. Motion carried. A motion was made and seconded (Hurtgen /Grant) to approve the minutes of the May 8, 2007 meeting. Motion carried. A motion was made and seconded (King /Grant) to set the July meeting for July 10, 2007 at 8:30 A.M. with King and Rebholz reviewing vendors prior to the meeting. Motion carried. The meeting time was later changed to 8:00 A.M. King and Grant reviewed the vouchers at 8:00 A.M. A motion was made and seconded (King /Grant) to approve the vouchers for payment. Motion carried. Grant questioned payment of a non - metallic mining fee to Planning and Zoning. Bond and Ramberg distributed and reviewed the May 15, 2007 fund balances, comparing them to the previous year's balances. Grant and Bond reviewed the minutes of the May 24, 2007 Safety Committee meeting. A motion was made and seconded (Grant /Hurtgen) to approve the proposed changes to the Hazardous Waste Operations and Emergency Response (HAZWOPER) (C -8) Hazardous Communication Procedure policy of the Highway Department Safety Handbook. Motion carried. Bond thanked the Transportation Committee on behalf of the Safety Committee for continuing to support the efforts of their members by allowing attendance to training seminars. A motion was made and seconded (Peterson /Hurtgen) to allow up to 4 employees to attend the County Highway Department Superintendent's and Forman's Conference September 26 -28, 2007 in Superior, Wisconsin at a cost of forty -five ($45.00) dollars per person plus lodging. Motion carried. A motion was made and seconded (Hurtgen /Peterson) to approve three State projects totaling one hundred forty -seven thousand ($147,000.00) dollars for projects in various locations throughout the County. Motion carried. ST. CROIX COUNTY TRANSPORTATION COMMITTEE MINUTES Page 2 June 6, 2007 A motion was made and seconded (Grant /King) to approve a Local Force Account (LFA) in the amount of one thousand ($1,000.00) dollars to assist the State with signing on I -94 near the Hudson Weigh Scale. Motion carried. Ramberg shared a thank you from the National Association of County Engineers (NACE) to the Wisconsin County Highway Association (WCHA) for hosting the NACE 2007 national conference in Wisconsin. Review and Discuss Update of Highway Department History: Ramberg distributed a rough draft of history that picks up where the excerpts from the original Highway Department History left off. It was recommended to note the origination of the "Adopt -A- Highway" program in the history. Review and Discuss County Vehicle Registration Fee Resolution: Ramberg stated that Corporation Counsel, Greg Timmerman, is in the process of reviewing a draft county vehicle registration fee resolution and suggested that in lieu of a resolution, an ordinance may be required. The Highway Department constantly looks at reducing expenses, increasing revenues, and utilizing new technology, along with managing and maintaining the largest infrastructure and asset value the County has. Ramberg gave a report on alternative and additional revenue sources as they relate to highways. Of those looked at, the ability, benefit and impact of initiating a county vehicle registration fee was detailed. Discussion of rising maintenance costs, restricted funding, and new technology for this core service was discussed. Currently, based on the WisDOT web site, a Wisconsin mid -sized sedan vehicle owner driving an average of 15,000 miles per year would continue to pay less in combined fuel tax and fees per vehicle than the average of mid -sized sedan vehicle owners in the 4 surrounding states by about an average of $102 per year. Several counties in Minnesota (Washington, Anoka, and Dakota) have implemented county registration fees recently bringing in estimated revenues of $925,000, $1.3 million, and $1.6 million to each of their respective counties. Supervisor Krueger invited Ramberg to share this information to the Finance Committee at their June 7 th meeting. A motion was made and seconded (Peterson /Grant) to request the county vehicle registration fee presentation with a few modifications as discussed be on the June 19th County Board agenda as an informational item. Motion carried. CTH "F" /Hudson School Access Request and Discussion: Ramberg gave an overview of the location and status of the request for access by the Hudson School District on CTH "F" and a request for reduction in the speed limit in that area. Angela Popenhagen and Tim Erickson addressed the Committee requesting a reduction of speed limit in the proposed area from 55 mph to 45 mph, with consideration given to further reduction to 35 mph. Ramberg noted that the additional reduction to 35 mph might require more engineering data and possible WisDOT approval. ST. CROIX COUNTY TRANSPORTATION COMMITTEE MINUTES Page 3 June 6, 2007 Popenhagen distributed maps and reviewed the Hudson School District request for access on CTH "F ". There was further discussion regarding the ability to make turns at the intersection of CTH "F" and Coulee Trail and visibility issues. Machinery Management Consideration: Ramberg distributed the 2007 machinery priority list and outlined the activity over the past month. Ramberg noted that the prices received on the thumb attachment for the backhoe came in less than budgeted for in the 2007 machinery acquisition process. Review and Award 1 -ton Truck Quotations: After discussing a vendor's inability to perform on a previous order, Brown and Ramberg reviewed quotations received for 1 -ton 4x4 crew cab pickups. A motion was made and seconded (Peterson /Hurtgen) to award the purchase of 2008 Ford F -350 4x4 crew cab /long box to Anderson Ford of Baldwin Wisconsin for a total cost of twenty -eight thousand two hundred fifty -one dollars ($28,251.00). Motion carried. Review and Award Water Tanker Quote: Brown reviewed quotations received for a used water tanker. A motion was made and seconded (Hurtgen /Grant) to award the purchase of one used water tanker to Stainless Steel and Repair of Marshfield, Wisconsin for a total cost of sixteen thousand five hundred dollars ($16,500.00). Motion carried. Review and Award Seeds and Fabrics Proposals: Loney and Brown reviewed proposals received for seed and erosion control materials. A motion was made and seconded (King /Peterson) to approve purchasing erosion control materials from Construction Fabric and Materials (CFM) and seed mix from Twin Cities Seed Company. Motion carried. Deer Park Shop Considerations and Update: Ramberg asked for direction from the Committee regarding sanitary sewer for the Deer Park shop. A motion was made and seconded (Peterson /King) to move forward with cost estimates for municipal sewer to be run to the new Deer Park shop site. Motion carried. Adopt -A- Highway Update: Loney reviewed the Adopt -A- Highway program with the Committee touching on the participating groups, the number of miles involved and un- adopted segments. Consider Long -Range Rail and Strategic Transportation Matters: Ramberg updated the Committee on the status of the upcoming annual rail coalition meeting to be held in St. Croix County this fall. Review Proposed Nonmetallic Mining and Sign Regulation Zoning Ordinances: Fodroczi addressed the Committee regarding specific questions they had regarding public notification and awareness of public hearings and informational meetings, the motivation for the changes to the ordinance, input from professionals and industry, impact of deep wells on the water table and benefits to the County for establishing guidelines. He stated that Planning and Zoning has backed away from the ST. CROIX COUNTY TRANSPORTATION COMMITTEE MINUTES Page 4 June 6, 2007 notion to prohibit certain activities and that everything is open to consideration. Fodroczi said that the changes to the Non - Metallic Mining ordinance only pertain to mining sites opened after 1989 and therefore the county's current Spooner quarry is exempt. Heise addressed ground water issues, noting that any time water is moved off site, it must be permitted by the DNR. He stated that Planning and Zoning are in support of hydro - geological studies on any new mining operation that would go below the water table. Fodroczi invited the Committee to attend the ground water /hydrogeology seminar that will take place one hour before the June County Board Meeting. Adjournment: A motion was made and seconded (King /Hurtgen) to adjourn at 12:34 P.M. Motion carried. ----------------------------- SECRETARY I