HomeMy WebLinkAboutTransportation Committee 07-10-07 ,
NOTICE OF MEETING AND AGENDA
ST. CROIX COUNTY TRANSPORTATION COMMITTEE
July 10, 2007 - 8:00 A.M.
St. Croix County Highway Department Office, 920 -3' Street, Hammond, WI
CALL TO ORDER
ROLL CALL
ADOPTION OF AGENDA
APPROVAL OF MINUTES OF PREVIOUS MEETING
DATE OF NEXT MEETING
CONSIDER VOUCHERS FOR PAYMENT
REVIEW FUND BALANCES
REVIEW HIGHWAY SAFETY MINUTES
CONSIDER SEMINAR ATTENDANCE REQUESTS
CONSIDER STATE PROJECT REQUESTS
ANNOUNCEMENTS & CORRESPONDENCE
OLD AND NEW BUSINESS
1. Deer Park Shop Considerations and Update
2. Driveway Permit Request, CTH "I"
3. Machinery Management Considerations
4. Review and Consider 1 -ton Pickup Options
5. Consider Storage Building Roof Repair Quotations
6. Review and Approve Highway Depart Non -Union Job Description Proposed Changes
7. Review Draft of Proposed Vehicle Registration Fee Ordinance
8. Consider Long -Range Rail and Other Strategic Transportation Matters
9. 2008 Budget Discussions
ANY OTHER BUSINESS AUTHORIZED BY LAW
POSSIBLE AGENDA ITEMS FOR NEXT MEETING
ADJOURN
(Items may be taken in different order. Action may be taken on any or all items shown.)
SUBMITTED BY - Tim Ramberg, Highway Commissioner
DATE SUBMITTED —June 28, 2007
** Additions /Changes /Corrections
Items for County Board approval must be submitted to the County Clerk's office
by Wednesday morning preceding a County Board meeting.
6/28/2007 8:11 AM
MINUTES OF THE ST. CROIX COUNTY TRANSPORTATION COMMITTEE
Meeting of July 10, 2007
The meeting was called to order by Chairman King at 8:00 A.M.
Roll call was taken with King, Grant, Peterson, Rebholz and Hurtgen in
attendance. Others present for all or parts of the meeting included Tim
Ramberg, Rich Loney, Jane Bond and Kevin Brown.
A motion was made and seconded (Peterson /Hurtgen) to adopt the agenda as
published. Motion carried.
A motion was made and seconded (Hurtgen /Grant) to approve the minutes of
the June 6, 2007 meeting. Motion carried.
A motion was made and seconded (Peterson /Rebholz) to set the August
meeting for August 7, 2007 at 8:30 A.M. with King and Hurtgen reviewing
vendors prior to the meeting. Motion carried.
King and Rebholz reviewed the vouchers at 7:30 A.M. A motion was made
and seconded (King /Rebholz) to approve the vouchers for payment. Motion
carried.
Bond distributed and reviewed the May 31, 2007 fund balances, comparing
them to the previous year's balances.
Grant reviewed the minutes of the June 27, 2007 Safety Roadeo Committee
meeting. There was no Safety Committee meeting in June.
Ramberg mentioned we would not be requesting to send any employees to
the upcoming PASER /WSLR seminar in Eau Claire, Wisconsin.
A motion was made and seconded (Peterson /Hurtgen) to allow up to 5
employees to attend one day of the 2007 CHEMS conference October 19,
2007 in Wausau, Wisconsin at a cost of forty ($40.00) dollars per
person. Motion carried. Wages and expenses for 2 attendees can be billed
to the State.
A motion was made and seconded (Rebholz /Grant) to approve the WisDOT
Contract for Construction with County Local Forces on CTH "A" as
presented in the amount of three hundred ninety -eight thousand seven
hundred forty dollars and eight cents ($398,740.08). Motion carried.
A motion was made and seconded (Rebholz /Hurtgen) to approve a WisDOT
Local Force Account (LFA) Contract in the amount of two thousand seven
hundred ($2,700.00) dollars for roadside maintenance on State Highway
35. Motion carried.
A motion was made and seconded (Hurtgen /Peterson) to approve a WisDOT
Discretionary Maintenance Agreement (DMA) in the amount of one hundred
thousand ($100,000.00) dollars for construction of a salt storage
facility at the Deer Park shop site. Motion carried.
ST. CROIX COUNTY TRANSPORTATION COMMITTEE MINUTES Page 2
July 10, 2007
Ramberg covered the following announcements and correspondence:
• The status of the construction projects on CTH "I" and CTH "T ".
• Overview of operational plan during Commissioner's absence.
• Correspondence from Dave Solberg of WisDOT regarding State Highway
64 and CTH "C" lighting and directional signing issues.
• General County land use report pertaining to the possible location
of future cold storage buildings.
Deer Park Shop Considerations and Update: Ramberg informed the
Committee on the developments at the Deer Park shop site including site
elevation plans for sanitary sewer and Committee direction for moving
forward on shop building plans. Maintenance and purchasing will work
with King on preparing proposal specifications.
Machinery Management Consideration: Ramberg distributed the 2007
machinery priority list and outlined the activity over the past month.
Peterson requested that an alternate be added when requesting proposals
for a utility tractor that would include an option for a self- leveling
seat for mowing on an incline.
Review and Award 1 -ton Truck Quotations: Ramberg announced that the
dealer who was awarded the 1 -ton truck is unable to fulfill the contract
at the price quoted. The Committee discussed options available to
procure the truck. A motion was made and seconded (Hurtgen /Rebholz) to
award the purchase of a 2008 Ford F -350 4x4 crew cab /long box to the
next lowest bidder that met specs, Cox Motors of New Richmond, Wisconsin
for a total cost of twenty -nine thousand one hundred ninety -seven
dollars ($29,197.00). Motion carried.
Consider Storage Building Roof Repair Quotations: Ramberg and Brown
gave details regarding the quotes received for repairing the roof over
the storage building at the Hammond location. Options were discussed. A
motion was made and seconded (Peterson /Rebholz) to reject all bids
received and request new proposals, which would include an option of
steel roofing in addition to asphalt shingles. Motion carried.
Review and Approve Highway Dept Non -Union Job Description Proposed
Changes: Ramberg summarized recent meeting discussions of the PAWG in
addition to meetings he and staff have had with Scott Guinter, Chuck
Whiting and Tammy Funk. Alternative actions were discussed should the
PAWL and the Transportation Committee be unable to come to a consensus
on these issues. A motion was made and seconded (Peterson /Rebholz) to
ratify the job descriptions as submitted previously in February 2007.
Motion carried.
Review Draft of Proposed Vehicle Registration Fee Ordinance: Ramberg
distributed and reviewed a draft of proposed ordinance "Creating Chapter
77- Annual County Vehicle Registration Fee -to the St. Croix County Code
of Ordinances" that was prepared by Corporation Counsel, Greg Timmerman,
as well as a fact sheet prepared by the Transportation Committee to be
submitted in conjunction with the proposed ordinance. A motion was made
and seconded (Rebholz /Hurtgen) to endorse the ordinance and fact sheet
ST. CROIX COUNTY TRANSPORTATION COMMITTEE MINUTES Page 3
July 10, 2007
as presented, and to request it be brought before the County Board at
the August 21, 2007 meeting for consideration. Motion carried.
Consider Long -Range Rail and Strategic Transportation Matters:
Information received from WisDOT on railroad crossing safety was
distributed. Additional copies will be distributed to the Highway
Department employees. Peterson and Rebholz requested additional copies
be distributed to the members of the County Board.
Ramberg updated the Committee on the status of the upcoming annual rail
coalition meeting being hosted by the St. Croix County Transportation
Committee this fall.
An invitation to the Stillwater Lift Bridge Strategic Planning meeting
has been received. It was previously discussed that Bob Heise of Land
and Water Conservation represent St. Croix County at this meeting. The
group reaffirmed and Ramberg will submit a name and address change from
Ramberg to Heise for future notifications.
2008 Budget Discussion: The Committee discussed various cost cutting
techniques, revenue options, and utilization of new technology as means
to offset insufficient funding to satisfy highway maintenance and
construction goals.
Adjournment: A motion was made and seconded (Peterson /King) to adjourn
at 11:45 A.M. Motion carried.
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SECRETARY