HomeMy WebLinkAboutAdministration 08-02-06 I
NOTICE OF MEETING AND AGENDA
ST. CROIX COUNTY ADMINISTRATION COMMITTEE
August 2, 2006 9:00 a.m.
St. Croix County Government Center Room 1281
1101 Carmichael Road, Hudson
CALL TO ORDER
ROLL CALL
APPROVAL OF AGENDA
ACTION ON PREVIOUS MEETING MINUTES: July 5, 2006
DATE OF NEXT MEETING — September 6, 2006
OLD AND NEW BUSINESS
1. County Board Size and Restructuring Discussion
2. County Board Rules and By -Laws
a. Reporting of Committee Minutes
3. Veterans Services 2007 Budget Proposal
4. County Energy Policy Development
ADJOURN
(Items may be taken in different order)
** Additions /Changes /Corrections
Items for County Board approval must be submitted to the County Clerk's office
by Wednesday morning preceding a County Board meeting.
7/26/2006 2:53 PM
OFFICIAL MINUTES
ADMINISTRATION COMMITTEE
AUGUST 2, 2006
Meeting called to order by Chairman Caflisch at 9:OOa.m.
MEMBERS PRESENT: Roll call. Present: Dick King, Ron Raymond, Tom Caflisch, Don
Jordan and Daryl Standafer. Absent: None.
OTHERS PRESENT: County Board Chairman Buck Malick, Administrative Coordinator
Chuck Whiting, Veterans Service Administrator Lorin Sather, Ellen
Denzer, Julie Speer, Bill Cranmer and Amy Geurkink.
ADOPTION OF AGENDA: Motion by Standafer, 2 by Jordan to adopt the agenda. Carried
unanimously.
DATE OF NEXT MEETING: September 6, 2006 at 9:OOam.
ADOPTION OF MINUTES: Motion by Jordan, 2nd by Raymond to approve the July 5, 2006
minutes. Carried unanimously.
DISCUSSION REGARDING COUNTY BOARD SIZE REDUCTION: Caflisch recapped the
committee's prior discussion(s) concerning the process of the study of board size reduction. Whiting briefly
explained the outcome of a meeting involving Chairman Malick, Corporation Counsel Timmerman and
himself (issues were later discussed with Tom Caflisch). He summarized the group determined feasibility is
achievable, the concerns can be worked with and it basically depends on the comfort level of the board.
Discussion regarding current committee structure. Discussion regarding when to reduce, date of
implementation and the 2010 census. Discussion regarding a recommendation to the County Board.
Raymond reported his thoughts are to present to the County Board it is feasible to reduce to twenty -one (2 1)
and the committee ought to present the various options of implementation.
Malick suggested recommending a number as well as a not - later -than-date.
Discussion regarding redistricting sooner rather than later has its benefits. Discussion regarding moving
forward now, while the people involved in the study are on the board; if redistricting does not take place until
2010 there will be new board members. Standafer expressed his concerns regarding the redundancy ofwork if
we delay. Denzer responded the amount of work from now on would be specific to the one number that it is
agreed on by the County Board. If redistricting is done now there are no concerns with specific deadlines and
there would be no impact on cities, villages and towns because of the fixed wards; the benefit of now is you
just have to concern the board itself.
King commenced discussion regarding the effects of previous redistricting.
Speer expressed concerns that committee restructuring has already occurred in the Emergency
Management /Emergency Communication Committee; Caflisch responded the topic is not on the agenda.
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Jordan reported what he considers to be the top seven items to communicate to the County Board and to the
community concerning the down- sizing:
1) Urban vs rural representation
2) Cost implications
3) Redistricting issue
4) Timing issue
5) Feasibility
6) Numbers (reduce to 21)
7) Debate
Raymond reported we ought to recommend options for the next step; Caflisch reported we ought to go in with
a number. Discussion regarding it being practical to reduce to twenty -one (21).
Motion by Jordan, 2 nd by Raymond to bring to the County Board at the August meeting, the following seven
items to be brought forward in a presentation format: 1) Urban vs rural representation 2) Cost implications,
3) Redistricting 4) Timing 5) Feasibility 6) Numbers (reduce to 21 supervisors) 7) Debate. Carried 4 -1
(King opposed). Discussion regarding providing Denzer's presentation at the County Board meeting.
Crammer expressed his thoughts that no number has been thoroughly discussed and suggested more evaluation.
Discussion the Administration Committee has done the reduction study.
COUNTY RULES AND BYLAWS (REPORTING OF COMMITTEE MINUTES): Discussion
concerning Campbell's memo regarding the rules and bylaws of distribution of minutes. Raymond
commenced discussion regarding concerns of submission of unofficial minutes to the media. Discussion
regarding current distribution procedure.
VETERANS SERVICES 2007 BUDGET PROPOSAL: Sather presented the proposed 2007 Veterans
Services budget. Sather noted he obtained a used copier from the Register of Deeds office and will utilize it
rather than purchase new. Brief discussion regarding the cost involved with paper destruction.
Motion by Standafer, 2 nd by King to advance the Veterans Service Budget proposal into the 2007 budget
process. Carried unanimously.
Sather indicated he will forward a revised proposal after the salary items are inserted. The Committee thanked
Sather for his work.
COUNTY ENERGY POLICY DEVELOPMENT: Whiting reported he did not attend the July Department
Head meeting and has not yet sent a memo to the committees. He hopes to have feedback by the next meeting.
Discussion regarding future agenda items. Discussion regarding the copy of a resolution concerning the
withdrawal of US troops in Iraq; discussion regarding foreign policy issues and requests for inserting items on
an agenda. Malick suggested WCA resolutions be inserted on the next meeting agenda.
Meeting adjourned at 10:21 am.
Richard King, Secretary
Amy Geurkink, Recording Secretary
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