HomeMy WebLinkAboutAdministration 02-15-06 t
ST. CROIX COUNTY
NOTICE OF COMMITTEE MEETING AND AGENDA
TO: Buck Malick, Chairman, St. Croix County Board Chair
FROM: Art Jacobson, Chair, Administration Committee
COMMITTEE TITLE: Administration Committee
DATE: Wednesday February 15, 2006
TIME: 9:00 a.m.
LOCATION: Government Center, Room 1281 -1101 Carmichael Road, Hudson, Wisconsin
CALL TO ORDER
ROLL CALL
ADOPTION OF AGENDA
DATE OF NEXT MEETING: March 8, 2006
ACTION ON PREVIOUS MINUTES: January 11, 2005
UNFINISHED BUSINESS:
1. Discussion of County Board Size - continued
NEW BUSINESS:
2. Department Head Vacancy — Human Resource Director Options
3. By -Laws:
a. Article V, Section A(2) — Regarding Mailings of Board Meeting Items
b. Article V, Section C(1) - Regarding requirement of standing to address the County
Board
4. Discussion re: Spring Board of Supervisors Goal Setting/Retreat Session
5. Review of Marathon County Board's Core Value and Guidelines Documents
ANNOUNCEMENTS & CORRESPONDENCE
POSSIBLE AGENDA ITEMS FOR NEXT MEETING:
ADJOURNMENT
(Agenda not necessarily presented in this order)
SUBMITTED BY: Art Jacobson
DATE: February 9, 2006
COPIES TO: County Board Office
County Clerk
News Media/Notice Board
Committee Members
Chairman Malick
Greg Timmerman and Lorin Sather
*ADDITIONS /CHANGES /CORRECTIONS
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OFFICIAL MINUTES
ADMINISTRATION COMMITTEE
FEBRUARY 15,2006
Meeting called to order by Chair Jacobson at 9:05a.m.
MEMBERS PRESENT: Art Jacobson, Tom Caflisch, and Cindy Leonard.
Absent and excused: Don Jordan and Jan Zoerb
OTHERS PRESENT: Buck Malick, Daryl Standafer, Julie Speer, Administrative Coordinator
Chuck Whiting, Corporation Counsel Greg Timmerman, Finance
Director Michelle Pietrick and Amy Geurkink.
ADOPTION OF AGENDA: Motion by Caflisch, 2 by Leonard to adopt the agenda. Carried
unanimously.
DATE OF NEXT MEETING: March 8, 2006.
ADOPTION OF MINUTES: Motion by Caflisch, 2nd by Leonard to approve the January 11, 2006
minutes. Motion carried unanimously.
DEPARTMENT HEAD VACANCY -HUMAN RESOURCE DIRECTOR OPTIONS: Chairman of the
Personnel Committee Daryl Standafer addressed the Administration Committee concerning the Human
Resources Director position vacancy. Standafer reported the Personnel Committee has looked at a variety of
options with the priorities being efficiency of operations and cost considerations to the county.
Motion by Caflisch, 2 by Leonard that based on the information provided, the Administration Committee
supports the Personnel Committee in its process of the research and review of the Human Resources director
vacancy (they are on the right track). Carried unanimously.
DISCUSSION OF COUNTY BOARD SIZE: Malick presented a handout concerning ideas to consider for
the downsizing of the County Board. Discussion that it is premature to mention a number. Discussion
regarding the requirements of having a particular number of supervisors on a committee. Discussion
regarding an analysis of cost reduction as a result of the downsizing and representation is the concern not the
dollars. Malick will prepare figures concerning a cost reduction analysis and Jordan will be contacted to
prepare proper wording to be presented at the March meeting.
BYLAWS: Malick presented a draft resolution regarding revisions to the Bylaws concerning the mailings to
the County Board supervisors. Discussion regarding the time restrictions and penalties for not meeting the
deadline. Discussion regarding tabling the matter for later in the day during a County Board session or until
the next meeting if supervisors need more time to review an issue. Discussion regarding matters of urgency
and time sensitive issues specifically related to the Planning and Zoning Department.
Speer commenced discussion regarding meeting minutes are required to be submitted within two weeks after a
meeting has occurred. Discussion regarding unofficial/official minutes and some committees do not release
their minutes until they are official. Discussion regarding the potential for litigation with unapproved minutes.
Discussion regarding email notification for late additions.
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Whiting expressed his thoughts that the County Clerk's office take the minutes for all committees and thus it
would be their responsibility to get them out in a timely manner. Discussion regarding it takes the same
amount of time to do the minutes in a timely manner than to submit them late. Discussion regarding the
minutes should reflect a skeletal outline of the meeting not an account of what was said and only the motions
passed need to be recorded.
Motion by Caflisch, 2 „ d by Jacobson to forward the resolution revising the language to "All business to come
before the County Board should be submitted to and mailed by the County Clerk not less than 10 days prior to
each meeting of the board." Motion carried unanimously.
Malick also presented a resolution that would revise the Bylaws to state a county board supervisor shall
address the chair instead of stating having to stand to deliver a matter to the board. Motion by Caflisch, 2nd by
Jacobson to approve the resolution and present it to the County Board at the March meeting. Motion carried
unanimously.
Short break taken at 10:52am, reconvened at 11:03am.
REVIEW OF MARATHON COUNTY BOARD'S CORE VALUE AND GUIDELINES DOCUMENTS:
Malick commenced discussion concerning County Board core values and guidelines, etc. Leonard questioned
if there are currently core values, Malick reported there is a mission statement but not core values. Discussion
concerning what supervisory duties are to one another, confidential issues, doing our homework, etc.
Discussion concerning this being an appropriate topic for the spring goal- setting session. Place on the agenda
for next month's meeting.
Malick supplied additional agenda items for discussion at the March Administration Committee meeting.
DISCUSSION RE: SPRING BOARD OF SUPERVISORS GOAL SETTING /RETREAT SESSION.
Whiting reported he has two interviews scheduled with prospective facilitators and has calls in to a couple
others. Whiting welcomed the committees' presence at the interviews. Malick reported the session location
has yet to be determined. Leonard suggested more time for interaction with the new board members at the
session. Whiting will relay that information to the facilitator.
Facilitator candidate Mr. Bruce Hendrickson arrived in the meeting at 11:37am.
Hendrickson supplied information concerning his background and listened to the Committee's thoughts
regarding the structure of the spring goal- setting session. Whiting and Malick briefly outlined the dynamics of
past goal setting sessions. Discussion regarding creating the right atmosphere and the diverse personalities and
opinions of those attending. Hendrickson thanked the committee for its time and left his credentials with
Whiting.
Motion to adjourn by Caflisch, 2 by Jacobson. Carried unanimously. Meeting adjourned at 12:18pm.
Cindy Leonard, Secretary
Amy Geurkink, Recording Secretary
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