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HomeMy WebLinkAboutAdministration 03-08-06 r ST. CROIX COUNTY NOTICE OF COMMITTEE MEETING AND AGENDA TO: Buck Malick, Chairman, St. Croix County Board Chair FROM: Art Jacobson, Chair, Administration Committee COMMITTEE TITLE: Administration Committee DATE: Wednesday March 8, 2006 TIPS: 9:00 a.m. LOCATION: Government Center, Room 1281 —1101 Carmichael Road, Hudson, Wisconsin CALL TO ORDER ROLL CALL ADOPTION OF AGENDA DATE OF NEXT MEETING: April 12, 2006 ACTION ON PREVIOUS MINUTES: February 15, 2006 UNFINISHED BUSINESS: 1. By -Laws: a. Article VI, Section E — Department Head Vacancies (re: Ag Ext. Agents) b. Article VI ection — Per S C e Diems c. Articles regarding Personnel Committee d. Articles regarding County Board Size e. Article regarding WCA Convention 2. Discussion re: Spring Board of Supervisors Goal Setting/Retreat Session 3. Marathon County Core Values and Guidelines Documents NEW BUSINESS: ANNOUNCEMENTS & CORRESPONDENCE POSSIBLE AGENDA ITEMS FOR NEXT MEETING: ADJOURNMENT (Agenda not necessarily presented in this order) SUBMITTED BY: Art Jacobson DATE: February 9, 2006 COPIES TO: County Board Office County Clerk News Media/Notice Board Committee Members Chairman Malick Greg Timmerman and Lorin Sather *ADDITIONS /CHANGES /CORRECTIONS OFFICIAL MINUTES ADMINISTRATION COMMITTEE MARCH 8, 2006 Meeting called to order by Chair Jacobson at 9:00a.m. MEMBERS PRESENT: Art Jacobson, Tom Caflisch, Don Jordan and Cindy Leonard. Absent and excused: Jan Zoerb OTHERS PRESENT: Buck Malick, Administrative Coordinator Chuck Whiting, Corporation Counsel Greg Timmerman, Don Salverda, Ron Raymond, Kim Reaman, Mike Perkl, and Amy Geurkink. ADOPTION OF AGENDA: Motion by Jordan, 2nd by Caflisch to adopt the agenda. Carried unanimously. DATE OF NEXT MEETING: April 12, 2006. ADOPTION OF MINUTES: Motion by Caflisch, 2nd by Leonard to approve the February 15, 2006 minutes. Motion carried unanimously. DEPARTMENT HEAD VACANCY -HUMAN RESOURCE DIRECTOR OPTIONS: Supr. Ron Raymond introduced Kim Reaman of the St. Croix County Extension office and Mike Perkl, District Director of the UW- Extension Office. Raymond provided handouts and highlighted key points of the Agriculture and Extension Committees' purpose. Raymond reported there needs to education concerning what the Agriculture and Extension Committee and offices represent. Perkl assured that he and his staff have placed effort in what the needs of the county are, etc. and what the public wants of the Extension Committee and each time there is a vacancy the committee is frugal concerning what those needs are. Raymond indicated strong support from the county is needed. Raymond provided a handout from the Wisconsin Statutes concerning the University Extension work. Discussion regarding the proposed resolution being consistent with the statutes and Corporation Counsel's recommendations for the resolution. Raymond indicated the committee is satisfied if Corporation Counsel approves the resolution as being in compliance with the state statute requirements. Jacobson expressed his appreciation to Raymond, Reaman and Perkl for their presentation at the meeting. Motion by Caflisch, 2 by Jacobson to approve the "Resolution Amending Board of Supervisors Rules and Bylaws Regarding Department Head Vacancies" (as amended). Carried unanimously. PER DIEMS: The Committee reviewed and considered Supr. Buzz Marzolf s letter dated January 21, 2006 and submitted at the last meeting. Consensus is that there was little difference in wording so the resolution was left as is. Motion by Calfisch, 2 by Jordan to adopt the "Resolution Amending Board of Supervisors Rules and Bylaws Regarding Per Diems ". Carried unanimously. The resolution will be presented at the March County Board meeting. Corporation Counsel Greg Timmerman arrived in the meeting at 10:25am. PERSONNEL COMMITTEE: Timmerman commenced discussion regarding the possibility of disbanding the Personnel Committee and where the functions of that committee will reside in the future. Discussion 1 whether the Personnel Committee itself is in favor of dissolving. Discussion regarding integrating the Personnel Committee with the Finance Committee. Discussion regarding negotiation issues. Discussion regarding the reorganization of the Human Resources Department and potential cost savings as a result of the reductions. Whiting expressed his thoughts concerning the issues and consensus among those involved. Discussion regarding not filling the Human Resources Director position as such and instead restructure the Human Resources Department. Timmerman and Whiting expressed their views that Department Heads and all staff need a go -to person (or department). Discussion concerning the functions historically performed by the Human Resources Director and those functions being disbursed throughout the Administration suite. Discussion concerning the chain of authority. Malick sketched a rough -draft of a proposed restructure of the Human Resources Department. Jordan commenced discussion regarding the ad hoc committee functions and the Finance Committee designating the ad hoc committee. Discussion regarding committee appointment. Motion by Jacobson, 2 nd by Caflisch that the Personnel Committee as it stands will be dissolved with the appropriate responsibilities directed to the Finance Committee with a specific ad hoc committee for negotiations and other purposes to be appointed by the chair and vice -chair and consisting of at least three supervisors with no more than one Finance Committee member and sun- setting when tasks of the ad hoc committee are complete. Carried unanimously. Timmerman left the meeting at 11:18am DISCUSSION OF COUNTY BOARD SIZE: Malick and Jordan commenced discussion and presented the revised "Resolution Approving Study Regarding Reducing Number of Supervisory Districts ". Motion by Caflisch, 2 nd by Jordan to approve the resolution as amended. Carried unanimously. WISCONSIN COUNTIES ASSOCIATION (WCA) CONVENTION: Malick commenced discussion regarding the disappointment of the Wisconsin Counties Association convention last fall and the importance of the WCA. Discussion regarding the time involved with some of the speakers. Motion by Caflisch, 2 nd by Jordan to approve the proposed "Resolution Amending Board of Supervisors Rules and Bylaws Regarding WCA Annual Meeting" to be signed the morning of the March 21 County Board meeting and presented. DISCUSSION RE: SPRING BOARD OF SUPERVISORS GOAL SETTING/RETREAT SESSION Whiting reported the WITC Cashman Center in New Richmond is reserved for the retreat. Discussion regarding the outcome of past sessions. Facilitator candidate Don Salverda submitted and outlined his credentials and gave his business brochure and his proposal concerning the Spring Board of Supervisors Goal Setting/Retreat Session. He reported it is vital the new members coming in know what their role is. He proposes to assess where the board is at and what the challenges facing the county are. Salverda presented a report concerning what he has done for other cities, etc. He reported the retreats are designed to be both educational and enjoyable, appreciating the different styles and personalities of those in attendance. 2 r Discussion regarding meeting with the facilitator to give direction on running a tight ship for the retreat so as to get the results desired. Malick commenced discussion that department heads could possibly submit their ideas to Whiting and those ideas will be presented to board members prior to the session. The Committee thanked Salvera for his time. Salverda left the meeting at 11:40am. Brief discussion regarding Salverda's fee. Motion by Caflisch, 2 nd by Leonard to hire Salverda at the negotiated rate as facilitator for the goal setting session. Carried unanimously. REVIEW OF MARATHON COUNTY BOARD'S CORE VALUE AND GUIDELINES DOCUMENTS: Brief discussion regarding sending as an informational copy, the Marathon County materials to new and existing supervisors. Brief discussion regarding the order of and delegation of certain agenda items for the March County Board meeting. Discussion regarding putting agenda items on the consent agenda. Motion to adjourn by Jordan, 2 nd by Jacobson. Carried unanimously. Meeting adjourned at 11:55 a.m. Cindy Leonard, Secretary Amy Geurkink, Recording Secretary 3