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HomeMy WebLinkAboutAdministration 04-12-06 NOTICE OF MEETING AND AGENDA ST. CROIX COUNTY ADMINISTRATION COMMITTEE April 12, 2006 9 a.m. St. Croix County Government Center Room 1281 1101 Carmichael Road, Hudson CALL TO ORDER ROLL CALL APPROVAL OF AGENDA ACTION ON PREVIOUS MEETING: March 8, 2006 DATE OF NEXT MEETING — May 10, 2006 OLD AND NEW BUSINESS 1. Preparation Work for April 24 County Board Goal Setting Session 2. Review of Marathon County Board Guidelines and Core Values 3. Review of Taxpayer Protection Act 4. By -Laws re: a. Committee Signatures on Resolutions ** b. Meal Reimbursements ** ADJOURN (Items may be taken in different order) * * Additions /Changes /Corrections Items for County Board approval must be submitted to the County Clerk's office by Wednesday morning preceding a County Board meeting. 4/6/2006 8:46 AM OFFICIAL MINUTES ADMINISTRATION COMMITTEE APRIL 12, 2006 Meeting called to order by Chair Jacobson at 9:OOa.m. MEMBERS PRESENT: Art Jacobson, Tom Caflisch, Don Jordan, Jan Zoerb and Cindy Leonard (Leonard arrived at 9:09am). OTHERS PRESENT: Buck Malick, Administrative Coordinator Chuck Whiting and Amy Geurkink. ADOPTION OF AGENDA: Motion by Jordan, 2 n by Caflisch to adopt the agenda. Carried unanimously. DATE OF NEXT MEETING: May 10, 2006. ADOPTION OF MINUTES: Motion by Caflisch, 2 nd by Jordan to approve the March 8, 2006 minutes. Motion carried unanimously. PREPARATION WORK FOR APRIL 24" COUNTY BOARD GOAL SETTING SESSION: Whiting reported the ideas are in place for the Spring Goal Setting session and he will work with the County Clerk on the preparation of an agenda. Whiting stated he had asked for the top five priorities from each of the department heads and he will distribute that information at the April I8 County Board meeting. Whiting indicated they are pretty much ready to go. Caflisch commenced discussion concerning Whiting conferring with facilitator Salverda in advance regarding the County Board size issue so that things move along during the goal- setting session, as the issue could be potentially problematic for the goal setting session. Zoerb apologized for her absence as of late and expressed her appreciation to the committee. She asked for clarification on the reduction process. Malick explained the statutes concerning the use of the latest census. Brief discussion regarding the time frame for reduction and what other counties are doing. Discussion regarding the citizens moving ahead on their own concerning this issue. Jordan commenced discussion regarding the number of signatures citizens would need on a petition to get this done on their own. Discussion regarding the 10% being an easy task for citizens. Discussion regarding publishing a notice in the newspapers after the April 24 session so the public knows it is being worked on. Discussion regarding the plan to move forward and how committees function with just a few members. Discussion regarding Salverda's process for the goal- setting session. Consensus was that no new signals need to be sent to Salverda but Whiting indicated he will cite the downsizing as a priority issue of this committee and will relay the information. Discussion regarding what is the engine driving the reduction of the County Board size and the more discussion about it the better. Discussion regarding holding a public meeting, offering a workshop, etc. and perhaps UW Extension playing a role. 1 Brief discussion regarding how the state legislature ought to reduce its numbers by the same percentage. Discussion regarding examples of how not to reduce. Whiting explained that there may not be a best way but that it comes down to what is expected from the board. Discussed that the Wisconsin Counties Association does not see a need for reduction. Discussion that the committee needs to get ahead of this and quickly. This issue will be placed at the top of the May 10 agenda. REVIEW OF TAXPAYER PROTECTION ACT: Whiting indicated that per his discussion with State Representative Kitty Rhoades she feels this will become law and citizens should be concerned about any constitutional changes. Discussion regarding TABOR and levy limits, etc. and that it is devolving the current structure. Also discussed the lack of media in this area. Discussion regarding sale of county -owned land and how it affects the taxpayers. Discussion regarding financing, etc. Caflisch presented a handout regarding the City of River Falls. Discussion regarding bonding, etc. being classified as revenue and the complicated calculation. Discussion regarding impact fees having to be paid back within seven years and the difficulty in projection. Discussion regarding citizens being taxed out of their property; growth is high and mill rate and levy amounts determine the tax rate. Property is a valuable commodity but citizens do not want to be taxed for it. Citizens are not knowledgeable about assessment, etc. Discussion regarding meeting with legislators to let them know how the county feels. Discussion regarding the Administration Committee perhaps meeting with them on a quarterly basis. REVIEW OF MARATHON COUNTY BOARD GUIDELINES AND CORE VALUES: Whiting received information regarding core values from the Marathon County Administrator. Discussion regarding core values being about making decisions that are best for the county as a whole. Jordan commenced discussion concerning the cover page and its attempt to systemize behavior. It was suggested that we obtain formats from other counties as well. Discussed sending the information to all County Board members for informational purposes. Caflisch left the meeting at 10:43am. BY -LAWS: Discussion regarding signatures on resolutions and whether the signatures need to be on the document prior to board members seeing it for review purposes. Jordan feels there ought to be some flexibility and there is nothing wrong with getting signatures at a later date. Zoerb commenced discussion concerning the form containing the information of how the individual committee members voted. The voting information should be attached or included even if the signatures are not; the value being discussion could take place prior to the County Board meeting. Malick read the Bylaws. Discussion that it is not efficient to always obtain committee signatures prior to the County Board meeting. The meeting minutes reflect the vote. Discussion regarding preparing a standardized form with the names typed in. If the names are listed and how they voted is indicated then the signatures do not need to be there for review purposes. 2 Brief discussion regarding some committee members signing resolutions for which they did not attend the meeting for that particular discussion. Discussion this should never happen and the issue ought to be addressed. Motion by Leonard, 2 nd by Zoerb to revise Article V, Number 11 of the Bylaws as follows: Every written resolution and ordinance shall have indicated thereon the names of the members of the introducing committee and how they voted. The Chair of the introducing committee is responsible for obtaining signatures on resolutions and ordinances. Carried unanimously (Caflisch not present for the vote). Deliver information to Corporation Counsel for the preparation of the resolution and present it at the April 18 County Board session. Per Diem/Meal Reimbursement: Review of current Bylaws and discussion regarding meal reimbursement. Motion by Jordan, 2 nd by Zoerb that following consideration of the idea of expanding the meal reimbursement the Committee recommends no change to the by -laws. Carried unanimously (Caflisch not present for the vote). Jacobson and Zoerb (Supervisors not seeking re- election) thanked the committee for their support and good work and the committee thanked Jacobson and Zoerb for their hard work and dedication. Meeting adjourned at 11:03am. Cindy Leonard, Secretary Amy Geurkink, Recording Secretary 3