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HomeMy WebLinkAboutEmergency Management and Communications 09-28-06 AMENDED NOTICE OF MEETING AND AGENDA ST. CROIX COUNTY EMERGENCY MANAGEMENT /COMMUNICATIONS September 28, 2006 — 9:00 a.m. St. Croix County Government Center, Community Room, 1101. Carmichael Road, Hudson, WI CALL TO ORDER ROLL CALL APPROVAL OF MINUTES OF PREVIOUS MEETING DATE OF NEXT MEETING OLD AND NEW BUSINESS 1. Emergency Service Agency Representative's Concerns and Issues A. Sheriffs Dept. B. Municipal Law Enforcement C. Fire Services D. EMS Services 2. Deputy EM Director 3. Maps for Emergency Services 4. Director's Report — Emergency Communications A. Cellular E911 B. Radio Consoles C. Reprogramming Grant D. 2007 Budget E. Additional Interop. Grants 5. Director's Report — Emergency Management A. NIMS Update B. Public Hearing - Mutual Aid Box Alarm System 6. RTAC Exercise Follow -Up 7. ID Cards for County Board Supervisors 8. Influenza Pandemic Table -Top Exercise of 8/29/06 Report 9. Public Health Comments 10. Committee Chairman's Comments 11. Emergency Communications Closed Session under Section 19.85 (1)(b) to consider dismissal, demotion, licensing or disciplining of a public employee. Reconvene into open session to complete agenda items and/or adjourn. ADJOURN (Items may be taken in different order) ** Additions /Changes /Corrections Items for County Board approval must be submitted to the County Clerk's office by Wednesday morning preceding a County Board meeting. 9/25/2006 10:15 AM • MINUTES - OFFICIAL Emergency Management and Communications Committee September 28, 2006 PRESENT: Chuck Mehls, Julie Speer, John Borup, Denise Gunderson, - County Board; Jack Colvard — Emergency Management; Bob Klanderman - Sheriff's Dept.; Doug Briggs - Law Enforcement Rep.; Gary Kollman - Emergency Communications; Craig Nelson - EMS Rep.; Larry Peterson — American Red Cross; Jim Vanderwyst — Fire Rep.; Chuck Whiting — Administrative Coordinator. B. Malick was excused; Public Health was excused. Brett Budrow was not able to attend. Chairman Mehls called the meeting to order at 9:07 a.m. The August 23, 2006 Minutes were approved on a Borup /Speer MOTION. DATE OF NEXT MEETING: OCTOBER 18, 2006 @ 9:00 a.m., Government Center, Community Room Emergency Service Agency Representative's Concerns and Issues A. Sheriffs Dept. — Budget — There is a possibility that the Sheriff's Dept. will need to set up an Order of Priority for calls and responding to incidents. If this transpires, a notice will go out to the public. B. Municipal Law Enforcement — Briggs reported his dept. is still working on an a -track system, which allows for a paperless issuance of citations and accident reports. This is through a grant with DOT. An item of concern is Animal Control, with the closing of the Pierce /St. Croix Animal Shelter. C. Fire Services — Nothing D. EMS Services —Nothing Deputy EM Director Colvard has a list of recommended training classes for. this person. This person would need to fulfill the Director's contracted position description. This person needs to be a County employee. Klanderman will see if any one is interested in fulfilling this position from the Sheriff's Dept. Whiting confirmed that he would act as the Deputy EM Director when the need arises. Colvard informed the Committee of the Wisconsin Emergency Management Association's 2006 Annual Conference which will be held in conjunction with two days of training in ICS being offered by WEM. Training will be Nov. 5 &6 and the conference will be on Nov. 7th Maps for Emergency Services A Speer /Gunderson MOTION was made to request the Planning and Zoning Committee to put on their October 10, 2006 Agenda Emergency Management personnel to discuss the Updating of the Mapping System. A copy of EM /Communications Minutes of today will be sent to Wallace Habhegger, Chair, with this section highlighted. Director's Report — Emergency Communications Cellular E911 — Kollman reports that the training is finishing up. The Finance Committee wants the Performance Bond issue pursued. Corp. Counsel informed Kollman that an agreement with Bear Com is close to closure. Kollman informed this Committee that the Lawrence Group will be compiling and finishing the Center Line Mapping Project, through Planning and Zoning. Another part of this project is replacing the Security Cameras at the Government Center. Kollman informed he has received four bids. A Gunderson/Speer MOTION was made to go with AVCOM to perform this part of the project. The Radio Consoles are installed and personnel have been trained. The Reprogramming Grant will begin after the first of the year. This is for rechannelling of radios for Police, Fire, and EMS throughout the County. A Borup /Speer MOTION was made to approve the taking out the following from Kollman's Department Budget: Minor Equipment Purchases, Glenwood City Access Road, Personal Computer for the Comm. Van, Emergency Lights for the Comm. Van, and some Overtime. Kollman explained OJA has an additional Interoperability Grant to replace portable mobile radios and have them be Project 25 compatible. This grant is 75% paid for by OJA. A Gunderson/Speer MOTION was made for application to be made. Director's Report — Emergency Management The Office of Justice Assistance has mandated that a minimum of 75% of personnel within agencies be NIMS compliant, in order to receive Homeland Security grants. This includes adopting a Resolution, training, and a Statement of Compliance. Colvard gave handouts pertaining to these topics. RTAC Exercise Follow -Up C. Nelson explained that EMS and Hospitals in Pierce, Polk, and St. Croix Counties participated in a table -top exercise which tested their capabilities in the event of a tornado. The major area of concern was the ability to communicate with each county. Nelson gave an After - Action Report handout. ID Cards for County Board Supervisors This will be brought to the Safety and Security Committee for inclusion on their 10/5/06 Committee meeting. Colvard informed the Committee that anyone attending the WEMA 06 Annual Conference will need to show a picture ID. Influenza Pandemic Table -Top Exercise Mehls gave an After - Action Report handout. This was a table -top exercise. Not all agencies were notified of the exercise. Mehls will draft a letter to Public Health stating that all agencies need to be notified and invited to exercises within their communities. A follow -up exercise, which will be a Functional Exercise, will be held on October 26, 2006 at the Public Health Office in New Richmond. Public Health Comments Not in Attendance Mr. Peterson from ARC informed the Committee that Preparedness Kits are available at Target and through the Red Cross. The kit is a complete three -day emergency kit. Chair Mehls reported that Ed Thurman, Environmentalist, has received an okay for the transport and testing of contaminated water to the Minnesota Lab of Hygiene. 11:08 a.m. Motion by Gunderson/Borup to go into closed session per 19.81 (1) (b). Roll call vote; Gunderson — Yes, Borup — Yes, Mehls — Yes, Speer — Yes. 12:25 p.m. Motion made by Gunderson/Borup to come out of closed session. Roll call vote; Gunderson — Yes, Borup — Yes, Mehls — Yes, Speer — Yes. A decision was made by the Committee that Communications Director Kollman would continue to document the work ethic of the employee and keep the Committee informed. 12:33 p.m. meeting adjourned. Julie C. Speer, Recording Secretary for this portion of the meeting. Respectfully submitted, Emergency Mgmt. Administrative Secretary