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HomeMy WebLinkAboutEmergency Management and Communications 10-18-06 NOTICE OF MEETING AND AGENDA ST. CROIX COUNTY EMERGENCY MANAGEMENT /COMMUNICATIONS October 18, 2006 — 9:00 a.m. St. Croix County Government Center, Community Room, 1101 Carmichael Road, Hudson, WI CALL TO ORDER ROLL CALL APPROVAL OF MINUTES OF PREVIOUS MEETING DATE OF NEXT MEETING OLD AND NEW BUSINESS 1. Emergency Service Agency Representative's Concerns and Issues A. Sheriffs Dept. B. Municipal Law Enforcement C. Fire Services D. EMS Services E. Public Health 2. Baldwin Shelter MOU 3. Director's Report — Emergency Communications A. Cellular E911 Project B. Radio Console Project C. OJA Grants D. Fire Repeater Project 4. Director's Report — Emergency Management A. Closeout of 2006 Plan of Work and EMPG/EPCRA Grants B. Municipal Department Director's Meeting C. Financial Guidelines for Presidential Disaster Declarations 5. Mapping Update 6. ID Badges 7. Pre - Disaster Mitigation Grant Update 8. Committee Chairman's Comments ADJOURN (Items may be taken in different order) ** Additions /Changes /Corrections Items for County Board approval must be submitted to the County Clerk's office by Wednesday morning preceding a County Board meeting. 10/10/2006 1:03 PM MINUTES - OFFICIAL Emergency Management and Communications Committee October 18, 2006 PRESENT: Chuck Mehls, Julie Speer, John Borup, Denise Gunderson, - County Board; Jack Colvard — Emergency Management; Bob Klanderman - Sheriff's Dept.; Doug Briggs - Law Enforcement Rep.; Gary Kollman - Emergency Communications; Craig Nelson - EMS Rep.; Anne McNamara — American Red Cross; Geralyn Karl, Wendy Kramer — Public Health; Chris Straight — West Central WI Regional Planning. Brett Budrow attended to address the Mapping Update subject. C. Sortedahl was excused. J. Vanderwyst was excused. Chairman Mehls called the meeting to order at 9:00 a.m. The September 28, 2006 Minutes were approved on a Gunderson/Borup MOTION with the correction that the Functional Exercise on October 26 will be at the Public Health Office in New Richmond. DATE OF NEXT MEETING: NOVEMBER 14, 2006 @ 9:00 a.m., Government Center, Community Room Emergency Service Agency Representative's Concerns and Issues A. Sheriffs Dept. — Klanderman reported that two deputies are interested in the Deputy EM Director position. One being J. Klatt and the other S. Demulling. B. Municipal Law Enforcement — Nothing C. Fire Services — Not in Attendance D. EMS Services —Nothing E. Public Health — Karl responded to concerns addressed in last months meeting about their influenza pandemic tabletop exercise. She explained that Public Health receives grant money to perform and cover certain exercise objectives and not all municipal responders may be involved with these objectives in the exercise, thus not all emergency responders need to be invited if they do not have a role to play in the exercise. Karl explained the Pharmaceutical Stockpile Functional Exercise upcoming on October 26 at the Health and Human Services Bldg., Public Health Dept. This exercise will emphasize Public Health's ability to coordinate a response, communicate with emergency responders, activate the Interim Pharmaceutical Stockpile and prepare for the dispensing of medications. The scenario will be a communicable disease, pneumonic plague. She passed out an invitation to members of the committee for those who may want to attend and have not already been notified of the exercise. She also explained how the distribution of medications would take place for emergency responders and the civilian population. Baldwin Shelter MOU This MOU would allow the Village of Baldwin to use the Baldwin Ag. Center as a municipal emergency shelter if the need arose. The MOU has been approved by the Corporation Counsel. C. Nelson will bring it to the Village for their signatures and return it to County. There was discussion concerning keys to open the Center and the providing of emergency pillows, blankets and cots that are available at the Center. Director's Report — Emergency Communications The Performance Bond from Bear Com is no longer needed, per Corp. Counsel and the Finance Committee. This will save money on this project. Bear Com will also provide licenses for the six 911 hard trunk lines along with the three cellular trunk lines. The mapping part is still not finished. Kollman expressed concern about the reloading of the map system; there could be additional costs. A Gunderson/Borup MOTION was made that the money saved from the Performance Bond be used for any additional mapping updates and that the money not be allocated to another expense. The Security Cameras will be installed next week. The Radio Console Project equipment is 100% installed. Ten percent of the payment has been withheld until some bugs are worked out. OJA has a grant to reprogram and replace radios, which each agency would apply for on their own. Now they have extra money to reprogram/replace radios that were first denied, and now each agency needs to go through the Emergency Management Director office. The Fire Repeater Project is all installed. Kollman has received FCC licensing for each. Director's Report — Emergency Management EMPG and EPCRA grants were closed out. Colvard explained that they are tied directly to plan of work activities required by the state. He provided committee members with a letter that he submitted to the state outlining the activities for the second half of FFY06, the first half was submitted in April. Colvard explained that the next Municipal Deputy Director's Meeting will be November 16 The goal of the meetings is to provide standardized municipal plans for each municipality, along with response check lists and identify resources by community. He provided a handout showing the dollar amount of damages that each county, in the region, and the state must receive in order to request a Presidential Disaster Declaration and receive funding for this incident, the county affected needs to exceed the Public Assistance Damage Amount. However, the state has established a state disaster fund which would help a municipality in funding a disaster by providing or reimbursing 75% of the costs to the community. Colvard mentioned that the Governor's Conference on Emergency Management will take place March 27 -29, 2007 at the Lacrosse Center. Mapping Update Budrow was called upon to address this subject. Budrow reported Centerline Mapping is available for a cost. This mapping will normally be behind by a couple of months. Nelson said that he would like the plat mapping both 8.5 x 11 and Wall Maps (annually updated). Nelson would also like to access this mapping system through the County website. Budrow will report back on this issue at next Committee meeting. Kollman stated that once the E911 Mapping system is installed, his department will have a daily up -to -date map for emergency services. ID Badges Colvard said that this issue was submitted to the Safety and Security Committee and that the mechanics for making an ID badge for County Board members is in place. The major question at this time is who is going to pay the costs of providing the IDs? A Gunderson/Borup MOTION was made to place this on the Oct. 31 County Board Agenda. Pre - Disaster Mitigation Grant Update Chris Straight explained the Hazard Mitigation Planning Grant, he also provided a handout addressing the areas the plan is to cover and how the in -kind costs are identified. Upon completion of the plan, the county will have to approve it by resolution. The cities and villages will also have to approve the plan by resolutions. The Towns would not need to pass a resolution; they are included in County's Resolution. Briggs mentioned that an intern that worked for him this past summer has completed a Hazard Analysis for the Village of Somerset; he will bring this information to the Committee, which may help in the development of the plan. The deadline to submit this completed plan is Sept. 30, 2007. Committee Chairman's Comments Mehls would like to look into an Ordinance for Mobile Homes to have Tie -Downs and each mobile home park to have a designated shelter area. The amateur radio operators have installed antennas and radios at the RF Hospital; They are receiving quotes for the Hudson Hospital. The Baldwin Hospital is not participating; they have a satellite phone. Ed Thurman, Public Health, is requesting to use a MN laboratory for water samples. This Committee would like a letter from the state of WI stating it's alright to use a MN lab. The MN laboratory would be available to local municipalities also in an emergency situation. The meeting adjourned at 11:35 a.m. Respectfully submitted, Emergency Mgmt. Administrative Secretary