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NOTICE OF MEETING AND AGENDA
ST. CROIX COUNTY EMERGENCY MANAGEMENT/EMERGENCY
COMMUNICATION
June 15, 2006 — 9:00 a.m.
St. Croix County Government Center, Room #1281,1101 Carmichael Road, Hudson, WI
CALL TO ORDER
ROLL CALL
APPROVAL OF MINUTES OF PREVIOUS MEETING
DATE OF NEXT MEETING
OLD AND NEW BUSINESS
1. Municipal MOU for Sheltering using County Facilities
2. County Goal Setting Items of Concern
3. Emergency Situations Requiring Mandatory Employee Response
4. I.D. Badges for EMS Personnel
5. Emergency Service Agency Representative's Concerns and Issues
A: Sheriffs Dept.
B. Municipal Law Enforcement
C. Fire Services
D. EMS Services
6. County System Siren Clarification
7. Review Mission Statements and Responsibilities for:
A. Emergency Communications
B. Emergency Management
8. Capital Outlays for 2007 Budget
9. Director's Report — Emergency Communications
A. Cellular E911 Project
B. Radio Console Project
C. Fire Repeater Project
D. OJA Grants
10. Director's Report — Emergency Management
A. Evacuation Procedure Forms - (Chippewa County Sample)
B. Homeland Security Funds
11. Committee Chairman's Comments
ADJOURN
(Items may be taken in different order)
** Additions /Changes /Corrections
Items for County Board approval must be submitted to the County Clerk's office
by Wednesday morning preceding a County Board meeting.
6/6/2006 12:17 PM
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MINUTES - OFFICIAL
Emergency Management/Emergency Communications Committee
June 15, 2006
PRESENT: Chuck Mehls, Julie Speer, John Borup, Denise Gunderson - County Board; Casey Swetlik -
Emergency Communications; Craig Nelson — EMS Rep.; Doug Briggs — Law Enforcement Rep.; Jack
Colvard, Emergency Management.
Excused: B. Malick, Gary Kollman, Chuck Whiting.
Chairman Mehls called the meeting to order at 9:03 a.m.
A Gunderson/Borup MOTION approved the May 11, 2006 EM/EC Committee Minutes.
DATE OF NEXT MEETING: JULY 6, 2006 @ 9:00 a.m., Government Center, Community Room
Municipal MOU for Sheltering using County Facilities
A MOU for the Village of Baldwin has been presented; A Borup /Gunderson MOTION was made to adopt
this MOU. Craig Nelson will present it to the Village of Baldwin for signature.
County Goal Setting Items of Concern
Collection of fines /fees, Municipal Emergency Plans — Town Board Meetings may need to be attended to
inform towns to create or update their municipal plans.
Emergency Situations Requiring Mandatory Employee Response
This item will be addressed at the August EM /EC Committee Meeting.
ID Badges for EMS Personnel
The Village of Baldwin EMS personnel have their own system; it is up to each EMS service to have a
system in place. This item will be addressed again at the next Committee meeting.
Emergency Service Agency Representative's Concerns and Issues
A. Sheriff's Dept. — Not in Attendance
B. Fire Services- Not in Attendance
C. Municipal Law Enforcement -Briggs informed the Committee that he and Mark Samelstad, NR
Police Chief are on the MN Chiefs of Police Association as well as the WI Chiefs of Police
Association.
D. EMS Services- Nelson informed of a DHFS Grant coming out for the disaster trailers.
County System Siren Clarification
Mehls composed an informational article regarding the clarification of the Siren use. He stressed the siren
is sounded to alert of SEVERE WEATHER, TOXIC CHEMICAL OR HAZARDOUS MATERIALS
SPILLS, OR COUNTER - TERRORIST INFORMATION. This article will be sent to Newspapers,
municipalities, Dept. on Aging, Excel Energy, St. Croix Electric, Polk Electric, Hospitals, Nursing
Homes, Schools, Public Health, and Rapid Cable for distribution.
Review Mission Statements and Responsibilities for:
Emergency Management — A Gunderson/Borup MOTION was made to accept EM's Mission
Statement and Responsibilities. Gunderson would like to be informed when Whiting takes EM Deputy
Director Training. The issue of a Deputy Emergency Management Director will be addressed at the next
Committee meeting. The Committee would like Whiting to attend. The Committee and Whiting will be
given the EM Ordinance and Intergovernmental Agreement.
Emergency Communications — A Speer / Borup MOTION was made to accept EC's Mission
Statement and Responsibilities.
Capital Outlays for 2007 Budget
Swetlik explained the Base Station Replacement. The existing capital outlay reflected a total of $525,000
for complete replacement of the radio base stations, receivers, and comparators throughout the County.
Due to the County's participation in the $100,000 Homeland Security Grant, we are replacing our fire
base stations and associated comparator this year. This will lower the amount we need to replace all of
our other equipment to $425,000. To lessen the financial impact, we originally divided the entire project
into thirds and spread it out over a three -year period. Discussion for the Committee regarding the
approach to take for capital outlay - Committee decision to reduce the original $525,000 to $425,000 and
to continue to identify the project as a three -year project. Capital outlay to reflect $142,000 for 2007 as
1/3 of entire base station project, $142,000 for 2008 as 1/3 of entire base station project and $141,000 in
2009 as final 1/3 of entire base station project. Committee agreed to support existing placement of
$28,000 for 2007's capital outlay to fund the Emergency Communication Department's share of a large
storage building. The above was approved on a Borup /Gunderson MOTION.
Colvard explained a LTHF Radio Operation Plan for an emergency situation (or as a communication tool
verses long distance). Colvard will follow -up with OJA regarding funding for this project. Colvard will
contact the cities, villages, and hospitals to see if there is an interest in this operation. A
Borup /Gunderson MOTION was made to place this in the 2007/2008 COP and it would be a 50150
funding from some source.
Director's Report — Emergency Communications
Swetlik explained that the PSC has denied all appeals for reimbursement of work already paid for through
retained fees as it relates to the wireless, enhanced 911 funding. The PSC appeal process did provide
Century Tel with approval of an additional $1,000,000 in excess of their original grant application and AT
& T was approved for an additional $2,000,000. The PSC also denied all appeals seeking more that 50%
for hardware /software on display mapping. The PSC also amended their original ruling which prohibited
counties from appealing for items awarded to other counties. The decision these appeals has not been
made public.
Part of the Cellular E911 project involves completion of the centerline mapping files through the Planning
and Zoning Department. A decision was made to contract with an independent company out of the cities
for completion of these files. Completion of Wireless, Phase II will not only depend on the centerline
files but also on the work of the cellular companies that service St. Croix County and AT & T to supply
our equipment with data allowing us to pinpoint a caller's location.
The Radio Console Furniture Project will start July 10, 2006. We estimate 4 -5 days for completion.
Cellular 911 Project is scheduled to begin the physical installation August 7, 2006. Training is scheduled
to begin the week of August 14, 2006.
The Fire Repeater Project has been given an extension to the deadline to submit bills to OJA; the deadline
is now September, 2006. Approximately $90,000 worth of equipment has been ordered with most having
arrived, with the exception of the base stations.
Director's Report — Emergency Management
Colvard gave a handout showing a sample of Evacuation Procedure Forms developed by Chippewa
County. These forms could be incorporated into our municipal plans.
Colvard gave Governor Doyle's Press Release about Heat Awareness Day, June 15, 2006.
Committee Chair Comments
Adjournment: The meeting was adjourned at 11:45 a.m.
Respectfully submitted,
Emergency Mgmt. Administrative Secretary