HomeMy WebLinkAboutEmergency Management and Communications 01-19-06 AMENDED AGENDA
ST. CROIX COUNTY
NOTICE OF COMMITTEE MEETING
TO: Clarence Malick, Chairman
St. Croix County Board
FROM: Chuck Mehls, Chair of Emergency Mgt./Emergency
Communications
COMMITTEE TITLE: Emergency Management/Emergency Communications
DATE OF MEETING: JANUARY 19, 2006
TIME: 9:00 a.m.
LOCATION: St. Croix County Government Center, Community Room
CALL TO ORDER
ROLL CALL
ADOPTION OF AGENDA
DATE OF NEXT MEETING
Unfinished Business:
1. MOU with St. Croix Electric
2. Fire Base Update
3. Cell 911 Grant Update
4. Mass Immunization Clinic Update (Public Health)
New Business:
5. Emergency Service Agency Representative's Concerns and Issues
A. Sheriffs Department C. Municipal Law Enforcement
B. Fire Services D. EMS Services
6. Lois Ristow — EMPG Grant — Regional Director's Comments
7. Director's Report - Emergency Management
A. Update on Hazard Mitigation Grant
B. Update on School Preparedness Grant
C. EPCRA Hazardous Material/Computer Grant
D. Update on OJA Terrorism Exercise Grant
8. Director's Report - Emergency Communications
A.Radio Console Bid
B. Satellite Phone
9. Committee Chairman's Report
A.Rapid Cable Emergency TV Override
ADJOURNMENT
SUBMITTED BY: Jack Colvard, Emergency Management - Phone #386-4719/386 -4718
Gary Kollman Emergency Communications — Phone #3864705
DATE: 1/12/06
Copies to: County Board Office Committee Members
County Clerk News Media/Notice Board
Intranet Site
MINUTES - OFFICIAL
Emergency Management/Emergency Communications Committee
January 19, 2006
PRESENT: Chuck Mehls, Buck Malick, Art Jacobson, Charles Grant - County Board; Gary Kollman, -
Emergency Communications; Jack Colvard - Emergency Management; Doug Briggs — Police Rep.; Craig
Nelson — EMS Rep.; Bob Klanderman — Sheriff's Dept.; Jim VanderWyst — Fire Rep.; Lois Ristow —
Wisconsin Emergency Management.
Chairman Mehls called the meeting to order at 9:05 a.m.
A Jacobson/Grant MOTION approved the adoption of the Agenda.
The December 15, 2005 EM/EC Committee Minutes were approved on a Grant /Jacobson MOTION.
DATE OF NEXT MEETING: THURSDAY, FEBRUARY 16, 2006 — 9:00 a.m.
ST. CROIX COUNTY GOVERNMENT CENTER, Community Room
Colvard gave each County Board Member his Letter of Resignation. He will also give a copy to Human
Resources and C. Whiting, Admin. Coordinator.
MOU WITH ST. CROIX ELECTRIC
This MOU has been to Corporation Counsel for review. A Malick/Jacobson MOTION was made for this
MOU to be presented to respected parties for signatures.
FIRE BASE UPDATE
The Fire and EMS responders have discussed this issue and are approving the Fire Base Stations to be
switched to Repeaters. The Finance Committee has approved the funding. Kollman has identified the
frequencies and is conducting an Intermode Study at each of the five sites. The funds need to be
used/paid by April 30, 2006. Once this is switched, Fire and EMS (Law Enforcement) will need to
rechannel their portables and mobiles.
CELL 911 GRANT UPDATE
The Bid went out on 12/29/05 to five vendors. On 1/23/06 there will be a pre -bid conference meeting at
1:00 p.m. in Room #1281 at the Government Center. Bids will be opened on 3/17/06.
A letter has been sent to the PSC appealing the denial of reimbursement for costs incurred from
developing Orthos and mapping but paid for by retain fees. Additionally the letter appealed the PSC
decision to fund only 50% of the PSAP display equipment. Kollman also gave this letter as a handout to
the Committee.
MASS IMMUNIZATION CLINIC UPDATE
This has been tabled; Barbara Nelson was not present to report on this item.
Emergency Service Agency Representative's Concerns and Issues
A. Sheriff's Dept. — Nothing
B. Fire Services- Nothing
C. Municipal Law Enforcement- Nothing
D. EMS Services- Nothing
Lois Ristow, Regional Director's Comments
Ristow explained the EMPG and EPCRA Grants and how the formula is based pertaining to grant money
received from each. She also explained that the EM Director must follow the Plan of Work in order to
receive the funding from each grant. These two are the main grants for the EM Dept.'s salaries and
benefits. Discussion was given on the various options (Hire Permanent EM Director, Contract EM
Director duties, Sharing a EM Director with another County). Ristow would prefer a permanent, Full-
Time, not part-time, EM Director verses Contracted Director and gave a handout explaining reasons that a
contracted director would not be workable. Colvard will confer with the Admin. Coordinator and
Human Resources for calculations for each option, and this will be presented at the next EM /EC Comm.
Mtg.
Director's Report — Emergency Management
The Hazard Mitigation Grant application has been submitted. Awaiting a response.
The School Preparedness Grant application deadline is Jan. 30, 2006. As of today's date, no school in St.
Croix County has applied.
Under the EPCRA Hazardous Material/Computer Grant, a new computer has been ordered for the EM
Dept. This is an 80 -20 grant.
Application for the OJA Terrorism Exercise Grant will be made. The exercise, for the grant, will be a
Power Outage Table -Top Exercise involving four villages and several towns on April 26, 2006, at the
Baldwin American Legion.
Director's Report — Emergency Communications
The Radio Console Bidding went out on 12/28/05. There will be a pre -bid meeting on 1/23/06 at 9:00
a.m. in Room #1281. Bids will be opened on 3/17/06. A Jacobson/Grant MOTION was made to allow
Kollman to get a plan and design quote from one furniture vendor and then supply that information to the
other following four furniture vendors and in turn would provide this quote to all radio vendors also to
include with their bid. This will be presented at the next Committee meeting.
Kollman explained the Satellite Phone system. A Malick/Jacobson MOTION was made to attach the
satellite semi - permanently to the Communications Van and to purchase the $780 calling plan.
Committee Chairman's Report
Mehls has not had a response from Rapid Cable on the issue of an Emergency TV Override system. A
Grant /Malick MOTION was made to have the Committee send a letter to Rapid Cable explaining we need
an adjustment of billing for the time there has been no service and also insist that they have available the
Override system by the upcoming Tornado season.
Adjournment: The meeting was adjourned at 10:55 a.m.
Respectfully submitted,
Pam Engen, Administrative Secretary