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HomeMy WebLinkAboutEmergency Management and Communications 02-16-06 AGENDA ST. CROIX COUNTY NOTICE OF COMMITTEE MEETING TO: Clarence Malick, Chairman St. Croix County Board FROM: Chuck Mehls, Chair of Emergency Mgt./Emergency Communications COMMITTEE TITLE: Emergency Management/Emergency Communications DATE OF MEETING: February 16, 2006 TIME: 9:00 a.m. LOCATION: St. Croix County Government Center, Community Room CALL TO ORDER ROLL CALL ADOPTION OF AGENDA DATE OF NEXT MEETING March 16, 2006 Unfinished Business: 1. CRI Update (Public Health) 2. Update on Postal Distribution Plan for Medications - (Public Health) New Business: 2. Emergency Service Agency Representative's Concerns and Issues A. Sheriffs Department C. Municipal Law Enforcement B. Fire Services D. EMS Services 3. Radio Console Furniture 4. Director's Report - Emergency Management A. Update on Terrorism Grant Audit - 2004 Grant B. Update on School Preparedness Grant C. Update on NIMS Training D. 2005 Homeland Security Grant Equipment Update E. 2005 Exercise & CERT Grant Approvals 5. Director's Report - Emergency Communications A. Cellular E911 B. Interoperability Grant 6. Emergency Management Director's Retirement 7. Committee Chairman's Report ADJOURNMENT SUBMITTED BY: Jack Colvard, Emergency Management - Phone #386 - 4719/386 -4718 Gary Kollman Emergency Communications —Phone #386 -4705 DATE: 2/13/06 Copies to: County Board Office Committee Members County Clerk News Media/Notice Board Intranet Site MINUTES - OFFICIAL Emergency Management/Emergency Communications Committee February 16, 2006 PRESENT: Buck Malick, Art Jacobson, Charles Grant - County Board; Gary Kollman, - Emergency Communications; Jack Colvard - Emergency Management; Craig Nelson — EMS Rep.; Bob Klanderman — Sheriff's Dept.; Jim VanderWyst — Fire Rep.; Barbara Nelson — Public Health; Chuck Whiting — Administrative Coordinator. Chief D. Briggs was excused for this meeting. Vice Chairman Grant called the meeting to order at 9:00 a.m. A Jacobson/Malick MOTION approved the adoption of the Agenda. The January 19, 2006 EM/EC Committee Minutes were approved on a Jacobson/Malick MOTION. Vice Chairman Grant approved the Bills. DATE OF NEXT MEETING: MARCH 23, 2006 — 9:00 a.m. ST. CROIX COUNTY GOVERNMENT CENTER, Community Room CRI Update The last meeting addressed expansion and how to transport supplies. The State of WI will contract with a trucking company to deliver supplies from MN to our Hammond Site. A potential New Richmond Site is in process. The State Troopers will provide protection. Dispensing of the medication would be delivered via Postal Service and head of households may report to the site(s) to pick up medication. A Federal requirement is that Armed Guards escort the Postal Delivery personnel. The CRI is looking into an array of people who could qualify to provide this requirement. This CRI Committee meets on a monthly basis. The Consortium Staff will conduct a Mass Clinic Functional Exercise for each of the nine counties; the tentative date is in October, 2006. Update on Postal Distribution Plan for Medications The WI nine - county Consortium has sent a letter to the Director of Communicable Diseases asking for Preparedness Standing Orders, which would allow WI to dispense medications to Head of Household and consider postal distribution. The Director did respond by stating it is prudent for this to be considered and the State of WI would connect with the State of MN to obtain a copy of their plan. Malick asked Barbara Nelson to bring to the Consortium the subject of distribution of medication for symptoms in an equitable and timely manner. B. Nelson gave a handout that addresses the topic of Public Health Emergencies. Emergency Service Agency Representative's Concerns and Issues A. Sheriff's Dept. —Nothing B. Fire Services- Nothing — The Fire Chiefs' composed a letter commending J. Colvard. C. Municipal Law Enforcement -Not in attendance — Chief Briggs composed a letter also commending J. Colvard. D. EMS Services- Nothing — Note: Maps need to be as current as possible. Radio Console Furniture Kollman gave handouts pertaining to the Furniture Bids received. After discussion, a Malick/Jacobson MOTION was made to go with the Watson bid. Director's Report — Emergency Management The Office of Justice Assistance did an audit on the 2004 Terrorism Equipment Grant; it was concluded that OJA owed the County. Colvard wrote a letter asking for a refund of $62.52. OJA and Colvard went to different agencies to verify that the equipment was there. When an agency receives equipment through a grant and there needs to be training in the use of this equipment, the agency needs to annually update personnel in the training for the use of the equipment. Colvard will follow up on this and state that St. Croix County requires it! No schools in St. Croix County applied for the School Preparedness Grant, as of today's date. The deadline is 2/28/06. NIMS Training can be taken on -line or through WITC. An Information and Guidance Memo from the State was provided to Jacobson who in turn will advise the Hospitals in the County. Through the 2005 Homeland Security Equipment Grant, equipment has been ordered and some received. We have received approval for the CERT Grant in the amount of $3,979. Awaiting the approval for the 2005 Exercise Grant in the amount of $2,860. Colvard was contacted by the Darington, Connecticut Emergency Mgmt. Director asking for a copy of our MOU with Laidlaw Transit. He had received information that St. Croix County had an MOU for emergency bus transportation. Colvard e- mailed the MOU and stated that it is interesting that someone as far away as Connecticut has heard about things happening in St. Croix County, WI. Director's Report — Emergency Communications The PSC will address the progress of the appeals in March. The bidding will open on February 27, 2006 for the Community Repeaters. Emergency Management Director's Retirement A Malick/Jacobson MOTION was made which is: The EM/EC Committee proposes the following three options for providing Emergency Management Director Services in the future: 1. Advertise for a FT County Employee; 2. Advertise for a Contract for personal services for a dollar amount, salary no benefits; 3. Combine functions with an existing department. The Committee concludes that one option is preferable and it is to contract for personal services. This is the method to pursue, and while there is a vacancy, the Committee designates the Administrative Coordinator, Chuck Whiting as the Emergency Management Director in the interim period. Mr. Whiting's telephone number will be provided to all responder agencies. Mehls will draft this proposal letter to be presented to the Administration Committee. Colvard advised of his Retirement Party on March 4, 2006 at the Chetek American Legion Club at 1:00 p.m. Committee Chairman's Report Nothing at this time Adjournment: The meeting was adjourned at 11:10 a.m. Respectfully submitted, Pam Engen, Administrative Secretary