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HomeMy WebLinkAboutFinance 09-25-06 NOTICE OF COMMITTEE MEETING AND AGENDA ST. CROIX COUNTY v FINANCE COMMITTEE DATE AND TIME: Monday, Tuesday and Wednesday September 25-27, 2006 - 8:00 A.M. LOCATION: Room 1281, St. Croix County Government Center, 1101 Carmichael Road Hudson, Wisconsin CALL TO ORDER ROLL CALL ADOPTION OF AGENDA DATE OF NEXT MEETING: APPROVAL OF MINUTES OF PREVIOUS MEETING: September 11, 2006 OLD AND NEW BUSINESS: 1. 2007 Budget Review NOTE: This is expected to be a three-day committee meeting. Department budgets will be presented periodically over these two days. A working schedule for those presentations are available from the County Clerk. ADJOURN (Items may be taken in different order) * * Additions/Changes/Corrections Items for County Board approval must be submitted to the County Clerk's office by Wednesday morning preceding a County Board meeting. 11:18 AM 9/12/2006 R UNOFFICIAL MINUTES OF THE ST. CROIX COUNTY FINANCE COMMITTEE BUDGET REVIEW SEPTEMBER 25,26 AND 27, 2006 Meeting called to order by Chair Krueger at 8:05 a.m. Present: Esther Wentz, Daryl Standafer, Tom Caflisch, Clarence Malick and Stan Krueger. Staff present: Administrative Coordinator Chuck Whiting, Finance Director Michelle Pietrick and County Clerk Cindy Campbell. 2007 Budget Review BUDGET REVIEW - MONDAY, SEPTEMBER 25, 2006 Finance Committee Preparation. Chair Krueger summarized the county's status after completion of budget entries and the summary prepared by Finance Director Pietrick. Krueger stated there is currently a $2.4 million shortfall of the target. The target is 4.94% which is the net new construction. The proposed budget includes new positions and capital improvements. Discussion regarding surplus applied. Storage and space issues discussed. Total General Property Tax is $1,258,329. The operating levy is $23,369,678 levy with the new construction. Public Protection: Present: Julie Speer Sheriff & Jail: Present: Sheriff Dennis Hillstead, Jail Captain Karen Humphrey, Patrol Captain John Shilts and Mary Martell a. Sheriff: Sheriff Hillstead highlighted increases and decreases in the Sheriff's Department 2007 proposed budget. Total decrease in revenue is $7,000 partly because of the loss of the COPS Grant and decrease in concert revenues. Discussion regarding PTO payout in the amount of $34,500. Pietrick indicated long-term sick bank should not be included in this amount. Discussion regarding overtime. Ammunition discussed and simunition ammo was explained by Captain Shilts. Fuel costs discussed. The Sheriff's Department is beginning to look into alternative fuel. Discussion regarding fuel price estimated at $3.15 per gallon. Vehicle maintenance is up due to an increase in labor costs. Snowmobile Patrol is up for the purchase of the two snowmobiles they have been leasing. Snowmobile costs are 100% reimbursed by DNR over a five year period. New vehicles in the budget to purchase nine new squads at $23,000 each; five unmarked and civil process/huber vehicles at $11,000 each, less the sale of the used vehicles. Total proposed in budget is $223,500. Hillstead stated the nine new squad cars follow the usual rotation. Increase in capital outlay is looking to purchase more laptops for squad cars. This budget also includes two new positions for transcribing patrol officer reports and two workstations and equipment for these positions. This is estimated to be a savings on patrol officer time from one to one-half hours per day. Capital Outlay is up from the 2006 budget from $39,700 to $89,040 including remodeling rooms for interviews and interrogations. Some grants are available and estimated at $12,000 plus the use of the $7,500 grant funds from phone service company in jail. b. Jail: Sheriff Hillstead highlighted loss of grant funding and increases in training reimbursement. He stated they are looking to rent out beds to other counties. Discussion regarding occupancy and renting beds. Huber capacity is for 80 and is currently running at approximately 40. Overtime increase is due to staff turnover in the jail. Jail Maintenance and Repairs has increased from $2,500 to $5,000. Medical and Dental Service line item discussed. 2007 proposed budget is $245,720. Hillstead stated new equipment increase is for upgrading equipment which was cut from the 2006 budget. Finance Committee Budget Review September 25 - 27, 2006 Page 2 of 10 C. District Attorney/Victim Witness: Present: Eric Johnson, Ann Gustafson and Cathy Halverson Victim Witness. Gustafson stated her budget has a decreased from the previous year. One new item requested for anew phone. Revenues anticipated at 51 VOCA grant fund is $38,398 which is a slight increase. District Attorney. Johnson highlighted three requests in his 2007 proposed budget. $32,600 fora 3/10 Assistant District Attorney position because the current prosecutor position is split between St. Croix County and Pierce County. He is requesting a fulltime position for juvenile cases. This is a state position and he is requesting the county to fill in the remaining amount to make it a fulltime position. If approved, this would need to go to the state for approval. Discussion regarding the state's requirement to fund this position. The District Attorney's budget is also requesting a paralegal contract position for $40,000 and new copier for $13,000. d. Child Support. Present: Katy Kapaun. Kapaun stated the proposed 2007 budget has revenues in the amount of $537,200. Kapaun highlighted increases in Staff Development, Medical and Dental Service. Overall increase is 8%. She stated the Child Support office only claims reimbursement in the event it has expenses. e. Medical Examiner. Present: Casey Swetlik. Swetlik stated budget preparation is projected from the previous year's budget. Autopsies are the largest part of the budget which falls under Professional Services. Discussion regarding when an autopsy is required. The proposed budget shows an increase in autopsies from 24 to 28 for 2007. There are three deputy medical examiners which are all contracted. Emergency Management and Emergency Communications. Present: Chuck Mehls, Gary Kollman, Casey Swetlik and Jack Colvard. Emergency Management. Colvard indicated all operating expenses have remained the same. Contract hours were discussed. Colvard's contract expires at the end of 2006. Colvard highlighted an increase in SARA and stated it's 100% reimbursable. Emergency Communications. Kollman highlighted a request for increase in staff positions of one full time dispatcher and two 70% dispatchers. Kollman explained staffing schedules in his department. Discussion regarding increase in calls and overtime when someone takes personal time off. Discussion regarding increasing the 70% proposed positions to fulltime. Storage building and replacement of base radio consoles were removed from the budget. Noon lunch break. Reconvened at 1:00 p.m. Department on Aging. Present: Kjersti Duncan and Ralph Bader. Duncan distributed a copy of the Department on Aging 2007 proposed budget. Duncan is requesting to convert the Benefit Specialist from a contracted position to a county employee. This would be an increase of $8,000. Duncan described the duties of this position and the importance in making this a fulltime position. Property Tax Levy Increase is 2.11%. Discussion regarding Site Transportation. Finance Committee Budget Review September 25 - 27, 2006 Page 3 of 10 Health and Human Services. Present: Fred Johnson, Jennifer Pempek, Ron Kiesler and Bill VanOfferen. a. Health and Human Services Budget. Johnson highlighted the Health and Human Services (HHS) proposed budget and stated this proposal has a $431,739.40 levy increase in 2007 compared to 2006. Johnson highlighted carryovers and WMKR funds applied in the amount of $141,000. Johnson reviewed each HHS department. Administration. Increase due to capital outlay and additional staff person AODA. Program revenue increased from $454,000 in 2006 to $617,000 in 2007 due to receipt of grant money. This cost shows up in the jail budget. Mental Health. Net decrease in levy request related to shifting and moving staff to other departments. Coordinated Family Services. Increase total expense due to shift in staffing. Long-Term Support. Broke out sheltered workshop service. Increased $69,000 in levy. Discussion regarding relocating residents from the nursing home to the community, state funding and the estimates. Family and Children Services. Net decrease in total expenses from $3,120,000 in 2006 to $3,097,000 in 2007. Economic Support. Increase is $107,000 for additional staff person and allocation has gone down. State has said through electronic application process, counties will see a decrease in workload. Public Health. Johnson noted budget changes made due to consolidating programs. Programs have not changed just how they were budgeted. There is a 50% increase in Public Health nursing time which is an increase of $35,200 (salary and fringe). Capital Outlay Items. HHS capital items include: a new copy machine, $110,000 for upgrade phone system, replacement of two fleet vehicles, medical records electronic filing system $5,000, software upgrades of $44,000, $14,000 for chip sealing the parking lot, replace carpet in Long-Term Support and Family and Children's in the amount of $16,000, replace window units with walls, key card proximity reader in Medical Records and Mental Heath, replace skylights. St. Croix Industries capital items include purchase/lease loan payment on five vehicles under four years, carpet replacement and replace front parking lot. Discussion regarding state mandates. Johnson respectfully requested no staff cuts but to look at ways to create efficiencies in some of the support services. Discussion regarding County Farm property revenues. b. Nursing Home. Johnson stated the net effect of the proposed 2007 Nursing Home budget is a $68,000 reduction from last year primarily due to cuts and modifications. He added the net effect is a $1.24 million request on the levy. The budget was built on 66 nursing home residents. This budget was not approved by the HHS Board on a vote of 5-4. Whiting stated relevant to this budget is the Nursing Home contract negotiations. Discussion regarding status and potential side letter. Johnson stated the Nursing Home budget is mostly salary and fringes. Discussion regarding ratio of staff to nursing home residents. Finance Committee Budget Review September 25 - 27, 2006 Page 4 of 10 Johnson stated he is mindful of the overall budget request with Health and Human Services and the Nursing Home and realized the sizeable portion on the levy. He added HHS has good programs in place. He continues to work actively on addressing issues. Issues Review. The committee reviewed budget issues and discussed reductions to match the new construction percentage of 5%. Pietrick stated the budget is built on a 10% premium increase in health insurance. Jail and Sheriff. Motion by Standafer, 2"d by Caflisch to ask the Sheriff to reduce the Sheriff and Jail total proposed 2007 budget by $278,000 and the cuts do not include liability insurance, overtime or mileage. Krueger stated the committee may need to revisit but this action creates a tentative list. Carried unanimously. New Positions. Discussion regarding new position requests. Pietrick calculated new positions requests totaling $648,801. Motion by Malick, 2"d by Caflisch to disapprove of proposed additional positions and associated equipment including the Public Health Nurse position and Department on Aging Benefits Specialist position; except for the Drug Court Coordinator and equipment of $72,472 for a savings of $648,801, unless the relevant department can find a way to put it in and find identical cuts. Carried unanimously. District Attorney. Discussion regarding District Attorney's proposed budget and position requests. Motion by Caflisch, 2"d by Malick to reduce the District Attorney's 2007 proposed budget by $83,370 with cuts of the paralegal position, the 3/10 prosecutor position, supplies and equipment with paralegal, totaling $76,575 and to make an additional $6,800 cut. Carried unanimously. Administrative Coordinator. Motion by Caflisch, 2"d by Malick to reduce the Administrative Coordinator's budget by $101,820 consisting of the City of Hudson Water Tower charge and the Americans for Disabled Veterans request of $10,000. Carried unanimously. Discussion regarding water tower charge paid through the Capital Project Fund. Discussion regarding Highway Department budget. The Highway budget decreased by $540,000 so levy equals 5% increase based on net new construction. The reduction would not include County Aid Bridges. Request that Ramberg recalculate oil prices. Recessed at 5:10 p.m. BUDGET REVIEW CONTINUED - TUESDAY, SEPTEMBER 26 Meeting reconvened by Chair Krueger at 8:06 a.m. Present: Esther Wentz, Daryl Standafer, Stan Krueger, Tom Caflisch and Clarence Malick. Staff present: Administrative Coordinator Chuck Whiting, Finance Director Michelle Pietrick and County Clerk Cindy Campbell. Finance Committee Preparation. Pietrick explained temporary help will need to be added to the Administrative Coordinator's budget. Finance Committee Budget Review September 25 - 27, 2006 Page 5 of 10 Discussion regarding Highway Department. Motion by Malick, 2°d by Caflisch to place on the tentative list of cuts a request to reduce the Highway Department's 2007 proposed budget by $540,000, not to include cuts in mileage, liability insurance and overtime. Carried unanimously. Land & Water Conservation (LWC). Present: Ron Raymond and Bob Heise. Heise stated LWC budget met the target of 0% operations increase. Heise explained staffing in LWC which had an opening that was contracted until a particular project is complete. Capital items include replacing a 1994 truck and some computers. Discussion regarding logging funds in the approximate amount of $100,000 in revenue. Pietrick stated the 2006 revenues that come in will be used in 2008. Heise stated there are no new projects in the budget. Motion by Malick, 2°d by Caflisch to add to the tentative list of cuts, $27,500 from Land and Water Conservation with no reduction to overtime, mileage and liability insurance. Carried unanimously. Parks. Present: Ron Raymond and Bob Heise. Raymond explained priorities have been reviewed by the LWC committee. Capital for Parks includes upgrading the phone system at Glen Hills $2,400; replace boat landing at Pine Lake $4,750 (grant funds and other funds apply); consultant fee for bicycle plan; black top chip seal, and repair picnic shelter at Pine Lake; picnic tables; mowers; two miles of limestone screenings for Wildwood Trail; assessors plat for Huntington property; signage at Wildwood trail; blacktop parking lot; and one computer. Ag-Extension. Present: Ron Raymond and Kim Reaman. The Ag-Extension summary shows a $5,000 reduction on the levy. The reduction is primarily due to the position open in the department. New items in the budget include a contracted summer assistant position to help at the County Fair. Reaman stated the budget does not show grants UW-Extension receives. Last year $120,000 came in through grants. Ag and Horticultural Agent positions are now all St. Croix County positions with the Horticultural Agent being a half time position. Economic Development. Discussion regarding Economic Development's budget which is included in the Administrative Coordinator's budget in the proposed amount of $65,000. Motion by Malick, 2°d by Krueger to place on the tentative list of cuts a 5% decrease in the Economic Development's budget resulting in a decrease of $12,577. Discussion regarding the benefits this brings to the county. EDC is an independent corporation receiving one-third of its funding from the county, one-third from local units of government, and one-third from businesses. This increase would help reduce the independence on municipalities. Motion tabled. Carried 3 - 2 (voting no Malick and Caflisch). Library Funding. Library Funding is under the Finance Department budget in the amount of $508,727 which includes rural circulation within St. Croix County, usage of other county libraries by St. Croix County residents, and out-of-county circulation is paid in the amount $16,552 to three libraries. The increase for Act 150 funding went from $461,000 in 2006 to $492,175 in 2007 based on circulation. Statute requires 70% reimburse for rural circulation. If the county funds strictly Act 150, three libraries will be cut. Discussion regarding funding. Motion by Malick, 2nd by Wentz to increase the library funding above the proposed budget by $4,796. Pietrick explained the total of last year's funding, plus 5% totals $497,563. Motion failed unanimously. Fairgrounds. Present: Ron Raymond, Greg Warner and Dick Sullwold. Request for funding is approximately the same as last year. Warner stated this year's fair had high attendance. Discussion regarding removing the old house located on the fairgrounds to provide more parking area and removal of Finance Committee Budget Review September 25 - 27, 2006 Page 6 of 10 the horse arena. The Fair Board receives approximately $6,000 annually for rental of the house. The house is located in the middle of the fairgrounds and needs significant repair. Estimated 2007 income is $166,105. The Fairground budget requests funding from the county to cover the fairgrounds maintenance and the Fairground's revenue is used to operate the fair. Amount requested is $56,455. Administrative Coordinator. Review of Administrative Coordinator's budget and discussion regarding ICMA conference in the amount of $1,200. Motion by Malick, 2°d by Wentz to place on the tentative list of cuts, $1,200 for the ICMA conference in the Administrative Coordinator's budget. Carried unanimously. County Board. Review of County Board budget and discussion regarding upgrade of the audio/video equipment in the County Board Room. Motion by Standafer, 2nd by Caflisch to strike $11,100 from County Board budget for audio/video equipment. Motion failed. Circuit Court. Review of Circuit Court budget and discussion regarding chairs for the courtrooms. Motion by Malick, 2°d by Caflisch to place on the tentative list of cuts to reduce the Circuit Court budget $12,000 consisting of $7,500 for courtroom chairs and $4,500 from the office equipment for the Drug Court Coordinator. Carried unanimously. Veterans Services. Review budget - no action. Economic Development Corporation (EDC). Present: Executive Director Bill Rubin, President of EDC Greg Ewig and Roger Rebholz. Rubin explained EDC is a nonprofit corporation and has been around since 1993. EDC's budget request for 2007 is $65,000. Ewig highlighted EDC's 2006 events. 2006 total budget was $144,000. The total request for 2007 is $166,000. Discussion regarding office space and the limit to the new construction amount. Clerk of Court. Review of Clerk of Court budget. Motion by Malick, 2"d by Caflisch to reduce the Clerk of Court Appointed Council line item by $10,000 and Other Professional Services by $10,000 for placement on the tentative list to cut. Standafer stated he is reluctant to manage a department and to let the manager make requested reductions. Amendment by Malick, 2"d by Caflisch to request a reduction of the Clerk of Court budget by $20,000 from expenses with operations excluding overtime, liability insurance and mileage. Amendment carried unanimously. Action on amended motion carried unanimously. Planning and Zoning and Land Records. Present: Wally Habhegger and Dave Fodroczi. Fodroczi summarized grants are up attributable to the St. Croix Riverway Crossing Mitigation Program and Comprehensive Planning Grant. $90,000 has been added for indirect costs to the fee structure. Levy portion of the overall budget request is less than a 1% increase. Fodroczi stated the Planner position is totally paid out of the grant funds that will last up to five years. The position will sunset when the funds are spent. The Planner will not be hired until grant funds come in. Fodroczi stated Lake Mallalieu maintenance cost is budgeted at $5,000. He recently received a statement which includes expenditures for 2004 and 2005 in the amount of $26,282 for capital construction costs for riprap in 2005 on Lake Mallalieu. Fodroczi indicated the City of Hudson stated the county is responsible for 50% of the maintenance. Finance Committee Budget Review September 25 - 27, 2006 Page 7 of 10 In 2007 Real Property will resume property listing for the City of Hudson which is about 18% of properties in the county. The State mandates property listing is done by the county and the City of Hudson staff person is retiring so the duty is returning to the county. The Real Property Lister budget includes adjusting one position from three-fourths to fulltime. Discussion regarding projected revenue. Fodroczi stated the projections are based on the average over the last three years. Fodroczi indicated the office remodeling project expenditures are split between Zoning and Planning budgets totaling $84,000. Fodroczi stated all conferences are in-state. Discussion regarding conferences required for certifications and continuing education. Discussion regarding the Planner position as a limited term employment. Motion by Malick, 2°d by Wentz to restore the Planner position as a contracted position with associated revenue contingent upon when grant funds are available and it will be a position that sunsets. Carried - Standafer voted no. Building Services. Review of Building Services budget and discussion of heating and electrical cost estimates. Robole stated $81,000 is on the high end and agreed to reduce it by $7,500 for gas heating for the Government Center and Jail for a total of $15,000. One staff person in the Building Services budget needs to be removed due to the decrease in service at Health and Human Services. Discussion regarding courtroom floor repair. Motion by Malick, 2°d by Caflisch to reduce courtroom jury floor repair by $2,300 for repair to one jury floor. Carried -Standafer voted no. Motion by Malick, 2nd by Wentz to place into the tentative cuts $15,000 for gas and $60,000 attributable for one staff person reduction in Building Service. Carried unanimously. Register of Deeds. Present: Kay Walsh. Projected revenues are down 15% from last year. Walsh stated as of the end of August, the number of documents is down by 14%. Increase in expenses is mostly in salaries. Walsh stated she hopes to generate more revenue with the Laredo program. Discussion regarding the volume of work down, matching staff hours down 14%. Walsh stated aperture cards continue to get scanned then indexed and this continues to be on staff time. Revenues and Issues Review. Clerk of Court. Review of Clerk of Court budget with Lori Meyer. Questions regarding court appointed counsel and what is included under other professional services. Meyer stated psychological evaluations, medical bills ordered, HIV testing, court order testing, etc. Meyer stated all is court ordered and is difficult to determine. Motion by Malick, 2°d by Caflisch to add $10,000 back to the tentative list for court appointed counsel and other professional services. Motion by Malick, 2'd by Caflisch to reconsider previous motion to reduce to $15,000. Vote on motion to reconsider carried unanimously. Motion by Malick, 2" d by Wentz to reduce Clerk of Court budget by $15,000. Carried unanimously. Sheriff and Jail. Review of Sheriff and Jail budgets with Hillstead. The committee requested Hillstead review his budgets and find $278,000 in cuts excluding mileage, liability insurance and overtime. This amount also excludes the two positions requested. Highway Department. Review of Highway budget with Tim Ramberg and Roger Rebholz. Krueger stated funds are not available and the Finance Committee is looking for a decrease in the Highway Department budget in the amount of $540,000. Ramberg stated the maintenance and snow removal is the Finance Committee Budget Review September 25 - 27, 2006 Page 8of10 basic increase. To maintain service levels as in 2005 this is the core bottom line any reduction is a reduction in services. Ramberg added the more cut, the more revenues lost at the same time. Labor, equipment and costs are billed to municipalities at exactly what is charged. Highway expenditures are up $1.3 million; revenues are up $700,000. The committee requested Ramberg figure out how to cut $540,000. Ramberg stated they have already made cuts. Five Highway employees retired in 2005 and positions were not filled. Ramberg stated he feels he has done his job. Whiting reviewed health insurance premium status and described laser claims. Fund balance reviewed and discussion regarding the residual balance in the sales tax fund in the approximate amount of $664,000. Capital Project Fund will be used to cover the water tower. Park. Parks budget reviewed and discussion regarding capital items. Motion by Caflisch, 2nd by Wentz to remove capital items for maintenance (items 4 - 14 on the capital outlay item list) in the amount of $101,471. Carried - Malick voted no. Borrowing. Discussion regarding borrowing funds for phone systems at Health and Human Services and the Government Center. Motion by Caflisch, 2nd by Wentz to borrow $151,000 to upgrade the phone system between Health and Human Services and Information Technology for the Government Center. Carried - Standafer voted no. IT. Review of Information Technology (IT) budget with Tom Boron. IT has $25,000 for optical imaging and the Treasurer's budget also contains $20,000 for optical imaging. Boron stated the Treasurer would have priority through IT from allocation of this budgeted item. Motion by Caflisch, 2nd by Malick to remove optical imaging from the Treasurer's budget. Carried unanimously. BUDGET REVIEW CONTINUED - WEDNESDAY, SEPTEMBER 27 Meeting called to order by Chair Krueger at 8:03 a.m. Present: Esther Wentz, Daryl Standafer, Stan Krueger, Tom Caflisch and Clarence Malick. Staff present: Administrative Coordinator Chuck Whiting, Finance Director Michelle Pietrick and County Clerk Cindy Campbell. Revenues and Issues Review. Standafer suggested revisiting the Planning and Zoning office remodeling, County Board audio/video equipment, and all capital projects. In addition, realize the County cannot fund travel and conferences in any budget unless specifically required for certification. Discussion regarding overtime, removing the Contingency Fund, and funds built into budget for Personal Time Off (PTO). Review of Capital Improvements Discussion regarding borrowing for capital items. Planning and Zoning remodeling. Motion by Malick, 2nd by Caflisch to eliminate the $84,000 from the Planning and Zoning budgets for remodeling. Carried unanimously. Conference Room 1259 remodeling and furniture. Motion by Malick, 2°d by Wentz to delete $2,000 for furniture and fixtures, and $5,221 for remodeling conference room 1259 at the Government Center from the Administrative Coordinator's budget. Carried unanimously. Finance Committee Budget Review September 25 - 27, 2006 Page 9 of 10 Circuit Court. Motion by Malick, 2nd by Standafer to cut all chairs for courtrooms in the amount $2,500. Carried unanimously. Building Services. Motion by Standafer, 2°d by Caflisch to eliminate $1,200 for all courtroom improvements from Building Services budgets. Carried unanimously. Motion by Malick, 2nd by Caflisch to reduce $15,000 from Building Services' budget to repaint the interior of the Government Center. Carried unanimously. Motion by Caflisch, 2nd by Malick to remove $6,000 for the replacement of the Grahm drive which is an expense that may be affected by the Chiller replacement project. Carried unanimously. County Board. Motion by Standafer, 2nd by Wentz to remove $11,100 for the video/audio equipment in the County Board Room. Carried unanimously. Finance Department. Motion by Caflisch, 2°d by Malick to remove the Fixed Asset Module in the amount of $6,730 from the Finance Department's budget. Carried unanimously. Motion by Malick, 2°d by Wentz to reduce new computers for staff from four to two in the Finance Department totaling $2,843.00. Carried unanimously. HHS capital items reviewed. Motion by Malick, 2nd by Caflisch to reduce the capital items at HHS, excluding the phone system, chip sealing, and copier by $53,600.Carried unanimously. IT. Motion by Wentz, 2nd by Caflisch to borrow $80,000 to replace the UPS and air handling equipment unit in the Government Center. Carried unanimously. St. Croix Industries capital items reviewed. Motion by Caflisch, 2nd by Malick to remove $8,000 for carpeting at St. Croix Industries. Carried - Wentz voted no. Wentz would like to know if the carpeting is necessary. Motion by Malick, 2°d by Caflisch to borrow $15,000 for replacing the parking lot at St. Croix Industries. Carried unanimously. Discussion regarding overtime and the need for a policy statement at the manager level. Review of Emergency Communications overtime line item. Standafer suggested a message be relayed to Department Heads and Contact Committees that overtime needs to be managed within this parameter and leave it up to management to gap actual performance and what is budgeted. Discussion regarding staff development and cutting training not mandated for licensing or certification by the State. Discussion regarding no conferences for County Board Supervisors less the attendance of County Board Chair at WCA. Emergency Communications revisited with Casey Swetlik present. Motion by Wentz, 2°d by Standafer to ask Emergency Communications to cut $25,000 from its budget in accordance with other cuts excluding liability insurance, mileage and overtime. Carried unanimously. Motion by Malick, 2nd by Wentz to reconsider the motion. Carried unanimously. Motion by Malick, 2°d by Caflisch to amend previous motion so that overtime may be used to achieve the $25,000 cut - mileage and liability insurance cannot be used. Swetlik explained how overtime is handled in Emergency Communications. Swetlik will get information back to Pietrick. Carried unanimously. Finance Committee Budget Review September 25 - 27, 2006 Page 10 of 10 Sheriff/Jail budget reviewed with Sheriff Hillstead. Hillstead offered the following cuts: Jail cuts: Jail meals - $13,800 savings Maintenance and Repair - remove $5,000 Housing Prisoners - reduced 1 person for 6 months - reduced $10,950 Office supplies - reduced by $5,000 New Equipment - removed certification equipment - $2,820 Removed copier, TV and cert equipment - $8,900 Total Jail Cuts: $46,470 Sheriff Department cuts: Other Professional services - Transports - out of state prisoner - cut $5,000 Operating Expenses - cut $2,000 operating supplies Gas and Repair - reduction $29,500 Operating and Maintenance - reduced $10,000 New Vehicles - reduced to seven new vehicles and one unmarked vehicle and one civil process vehicle - reduction of four vehicles - (back to 9 vehicles in 2008) - total reduction with sale and trade allowance - $68,500 - reduce to $155,000 Capital - remove squad room reconstruction for $12,000 Removed radars - $4,000 Removed laptops - $35,040 Total Sheriff Department cuts: $166,040 Total cuts are $212,510. Discussion regarding additional cuts to get to $278,000. Caflisch asked if it is possible to reduce $65,490 from overtime. Hillstead agreed to reduce 2/3 from Sheriff and 1/3 from Jail overtime budgets totaling $65,490 ($43,660 Sheriff / $21,830 Jail). County Board staff development discussed. Motion by Malick, 2°d by Wentz to remove $2,500 for Goal Setting Session. Carried unanimously. IT budget revisited. Motion by Caflisch, 2°d by Wentz to request IT reduce its budget by $9,548. Discussion regarding adding items to the borrowing. Amendment of motion by Malick, 2" d by Wentz to borrow $40,000 for the mass storage device in New Richmond and security wireless capability at New Richmond and Baldwin facilities. Vote on amendment carried unanimously. Vote on original motion carried unanimously. Motion by Caflisch, 2nd by Standafer to not fund the Community Resource Development Agent at UW- Extension for 2007 of which 40% is paid by the County at $25,214. Caflisch reconsidering motion and rather give "x" number of dollars to cut. Caflisch and Standafer withdrew the motion. Pietrick will notify department of appropriate capital cuts. Whiting will prepare the budget presentation. Next meeting is scheduled for October 5th to begin at 8:00 a.m. Adjourned. Esther Wentz, Secretary Cindy Campbell, Recording Secretary