HomeMy WebLinkAboutFinance 11-17-06 NOTICE OF COMMITTEE MEETING AND AGENDA
ST. CROIX COUNTY
FINANCE COMMITTEE
DATE AND TIME: Friday November 17, 2006 — 8:30 A.M.
LOCATION: Room 1281, St. Croix County Government Center,
1101 Carmichael Road Hudson, Wisconsin
CALL TO ORDER
ROLL CALL
ADOPTION OF AGENDA
DATE OF NEXT MEETING: December I4, 2006
APPROVAL OF MINUTES OF PREVIOUS MEETING: November 9, 2006
OLD AND NEW BUSINESS:
1. Closed session pursuant to Wis. Stats. § 19.85(1)(e) to consider employment, promotion,
compensation or performance evaluation data of a public employee. Following the closed session,
the committee will reconvene in open session.
2. Closed session — The Committee will adjourn to closed session for preliminary consideration of a
specific personnel problem pursuant to s. 19.85 (1)(f), Wis. Stats.
3. County Life Insurance Issues
ADJOURN
(Items may be taken in different order)
* *Additions /Changes /Corrections
Items for County Board approval must be submitted to the County Clerk's office by Wednesday morning
preceding a County Board meeting.
4:58 PM 11/15/2006
UNOFFICIAL
MINUTES OF THE ST. CROIX COUNTY FINANCE COMMITTEE
Special Meeting November 17, 2006
Meeting called to order by Chair Krueger at 8:31 a.m. Present: Clarence Malick, Daryl
Standafer, Tom Caflisch, Esther Wentz and Stan Krueger. Staff present: Administrative
Coordinator Chuck Whiting, Finance Director Michelle Pietrick, Corporation Counsel Greg
Timmerman and County Clerk Cindy Campbell.
Motion by Wentz, 2 by Malick to adopt the agenda. Carried unanimously. Next meeting is
December 14, 2006 at 8:30 a.m. Standafer requested a start time of 9:00 a.m. on December 14 "'
1. Closed session pursuant to Wis. Stats. § 19.85(1)(c) to consider employment,
promotion, compensation or performance evaluation data of a public employee. Following
the closed session, the committee will reconvene in open session. Motion by Malick, 2nd by
Wentz to go into closed session pursuant to Wis. Stats § 19.85(1)(c) to consider employment,
promotion, compensation or performance evaluation data of a public employee. Roll call vote:
all ayes. Carried unanimously. Motion by Malick, 2 by Standafer to reconvene. Carried
unanimously. Motion by Malick, 2nd by Caflisch to enter into an agreement with Eileen Graham
to make her retirement effective March 23, 2007 and authorize an early payout of her PTO as of
November 30 Carried unanimously.
2. Closed session — The Committee will adjourn to closed session for preliminary
consideration of a specific personnel problem pursuant to § 19.85(1)(f), Wis. Stats. Motion
by Caflisch, 2 by Standafer to go into closed session for preliminary consideration of a specific
personnel problem pursuant to §19.85(1)(f), Wis. Stats. Roll call vote: all ayes. Carried
unanimously. At 10:20 a.m. a motion was made by Wentz, 2 by Standafer to reconvene into
open session. Carried unanimously.
3. County Life Insurance Issues. Whiting reported on data keeping issues with life
insurance offered by the county. Pietrick stated there are two issues. The first issue relates to
dependent coverage without additional life on the employee which is a policy requirement. The
Aetna contract ended October 31 and was renewed by the county. Thirty -five employees were
grandfathered through October 31. Eleven employees are still in noncompliance by still paying
for dependent coverage and did not pick up additional life. The second issue relates to married
couples who are both county employees and the dependent is the other spouse or both employees
have kids covered as dependents on both plans. Aetna plan states no person may be covered as
an employee and dependent. Pietrick indicated Sara Hames reported the industry standard
practice is that employees can't claim both dependent and employee coverage.
Whiting explained the county keeps the completed Aetna forms on file and does not send them to
Aetna. The county is required to attest employees have been in compliance and have paid for the
policy in the event of a death. Whiting stated he is not aware of anybody being denied a claim.
Discussion regarding obtaining an individual experienced in insurance law to review this matter
for the county. Timmerman stated copies of policies or summaries of coverage will be needed.
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Finance Committee
November 17, 2006
Page 2 of 2
Motion by Malick, 2 nd by Caflisch to have Whiting, after consulting appropriate resources, retain
an attorney to give the Finance Committee advice on a resolution of the county's life insurance
issues. Carried unanimously.
Meeting adjourned at 10:20 a.m.. Esther Wentz, Secretary
Cindy Campbell, Recording Secretary