HomeMy WebLinkAboutCoordinated Family Services 05-12-06 ST. CROIX COUNTY
NOTICE OF COMMITTEE MEETING AND AGENDA
TO: Chair Clarence Malick
St. Croix County Board
FROM: Dawn Campbell, Project Coordinator
COMMITTEE TITLE: St. Croix County Coordinated Family Services
DATE: May 12, 2006
TIME: 1:30pm
LOCATION: St. Croix County Health and Human Services -1445 N. 4 th St. New
Richmond, WI 54017
ROLL CALL Welcome new members /introductions
ADOPTION OF AGENDA
DATE OF NEXT MEETING: June 9 2006
ACTION ON PREVIOUS MINUTES
UNFINISHED BUSINESS:
Per Diem Reimbursement Protocol
Handbook revision
NEW BUSINESS:
1. Results of Child Maltreatment Grant/CCF Presentation in Madison
2. Report from Membership Sub - Committee
3. Report from Quality Assurance Sub - Committee
4. Report from Screening Sub - Committee
5. Discussion /Overview on the Strengths and Needs Assessment
6. In -house Service Coordination training (target time frame, location)
7. 2006 -2007 Work Plan and Budget for State Diversion Grant
8. Updated Youth Services Referral form/Revision of Conflict Resolution form
9. Summer Mtg. Schedule (Coord. Committee and school staff availability for
individual teams)
ANNOUNCEMENTS & CORRESPONDENCE
POSSIBLE AGENDA ITEMS FOR NEXT MEETING:
ADJOURNMENT
(Agenda not necessarily presented in this order.)
SUBMITTED BY: Dawn Campbell, CSW
5/11/2006
COPIES TO: County Board Office News Media/Notice Board
County Clerk Committee Members
* I I
Additions /Changes /Corrections
5/11/2006
MINUTES
COORDINATED FAMILY SERVICES
MAY 12, 2oo6
Members Present: Nancy Espersen
Pat Haeny
Cary Bittinger
Deb Ramacher
Kristin Newton
Tim Markgraf
Mark Inouye
Robyn Spencer -Beck
Mary Paulson
Kathy Dunlap
Mark Richert
Ron Kiesler
Members Excused:
Chair Espersen called the meeting to order at 1:35 PM.
NEXT MEETING The next St. Croix County Coordinated Family Services
Coordinating Committee meeting is scheduled for June 9th at the St. Croix County
Department of Health and Human Services.
WELCOME NEW MEMBERS /INTRODUCTIONS Welcome Deb Ramacher, who is
parent involved with the CFS process. There is also one goodbye as Cary Bittinger is
departing but will be replaced by Theresa from Turning Point.
AGENDA: Motion: A motion was introduced by Dunlap, seconded by Spencer -
Beck, and unanimously adopted: That today's agenda be adopted and approved as
circulated.
MINUTES Motion A motion was introduced by Spencer -Beck, seconded by
Dunalp , and unanimously adopted: That the minutes of the April 7, 2006 St. Croix
County Coordinated Family Services Coordinating Committee meeting be approved
as circulated.
UNFINISHED BUSINESS:
mHandbooks: New Coordinated Family Services Handbooks will be completed by
the next meeting. Also Service Coordination Handbooks are being developed and
will also be available by the next meeting.
ImPer Diem Reimbursement Protocol: Forms were handed out by Kathy Dunlap.
' forms need to be completed and turned into Dawn Campbell.
NEW BUSINESS:
1MResults of the Child Maltreament grant /CCF Presentation in Madison: St. Croix
- County did not receive the grant from the Children's Trust Fund. Kathy Dunlap
did speak in regards to the disappointment and did file her concerns with the Trust
Fund. Dawn Campbell's presentation in Madison went very well and St. Croix
County did receive a lot of compliments regarding how our process is going.
InMarkgraf gave an overview of the strengths and needs assessment that is used for
� helping the team understand the family better so that planning can be more
effective.
ImMarkgraf discussed that there is going to be and in -house training for service
coordination. In discussing this issue with Howard Harrington it will be a 1 day
training. This training will be offered twice. The though is once in August and the
second one early fall. All members are encouraged to give feedback for
the best times for these trainings to be held to Dawn Campbell. Please
respond quickly so we can schedule Howard Harrington's time.
1EThe 2006 -2007 Work Plan and Budget for the state diversion grant was handed
out to committee members. Kathy Dunlap discussed the submitted budget items.
The new inclusions from last year to the work plan is including the addition of
school districts running their own teams. There was also discussion about using
Youth Service Bureau to contract out for possible service coordination.
1gA new referral form for CFS will now be available. It only has a few minor
� adjustments. This will be sent out to all district point people. Also the conflict
resolution form was reviewed and it was determined that it will be needed to be
revised. A revision will be completed and presented at the next meeting.
InSummer meeting schedule: No meetings for the months of July and
August.
SUB - COMMITTEE REPORTS:
Quality Assurance: Kathy Dunlap reported the the Quality Assurance Sub -
Committee is in the process of writing up surveys for gathering information for the
Qualilty Assurance Plan. Kathy Dunlaop also handed out the Quality Assurance plan
to attending members. The plan will cover 3 main areas: Satisfaction with the team
process for all involved, review of documentation for consistency and quality /Team
oberservation, and data collection.
Membership: Mary Paulson and Nancy Esperson reported that there are
ongoing plans to reach out to other community partners. The sub - committee is
targeting Lions Clubs, private mental health providers, and additional school
districts. There was a presentation to the Homemakers group that was held in
Roberts. That presentation went well and Nancy reported that she has received some
good feedback from those who attended.
Screening: Mark Inouye reported that over the past month there was one
team screened and accepted.
ANNOUNCEMENTS & CORRESPONDENCE:
1BA purchase of the 4o assets model was discussed and samples of the forms were
'handed out. This will be used to help identify the strengths that are gained and is a
better tool to use for this county as it is more strength based than the CAFAS tool.
POSSIBLE AGENDA ITEMS FOR NEXT MEETING:
■Conflict Resolution Form
IMTraining dates for service coordination
TREATS: Ron Kiesler will bring treats to the June meeting.
Espersen asked if there were any other issues to bring before the Committee; having
no further issues brought to the chairperson,
Motion A motion was introduced by Spencer -Beck, and seconded by Inyoue, and
unanimously adopted: that the meeting is adjourned.
ADJOURNED: 2:58 pm