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HomeMy WebLinkAboutCoordinated Family Services 11-10-06 NOTICE OF MEETING AND AGENDA St. Croix County Coordinated Family Services FRIDAY, NOVEMBER 10' 2006- 1:30PM ST. CROIX COUNTY HEALTH AND HUMAN SERVICES 1445 N. 4 TH ST. NEW RICHMOND, WI 54017 CALL TO ORDER ROLL CALL (Introductions) ADOPTION OF AGENDA APPROVAL OF MINUTES OF PREVIOUS MEETING — 9/15/06 DATE OF NEXT MEETING — 1/12/07,1:30pm OLD AND NEW BUSINESS 1. Discussion on the development of a Partners in Prevention Sub Committee 2. Report from the Workgroup re: Family Advocate Position funding 3. CFS Database (screen shots and discussion of report capability) 4. Report on Service Coordinator Training/Upcoming Facilitation Training 5. Sub - Committee Reports (Quality Assurance, Membership, Screening) 6. Discussion on Service Gaps for youth 7. Discussion on need for current and future CFS Service Coordinators to meet as a small group 8. Future training needs ANNOUNCEMENTS & CORRESPONDENCE POSSIBLE AGENDA ITEMS FOR NEXT MEETING ADJOURN Items for County Board approval must be submitted to the County Clerk's office by Wednesday morning preceding a County Board meeting. 11/1/2006 4:38 PM MINUTES COORDINATED NOVEMBER io, oo. Members Present: Nancy Espersen Dawn Campbell Theresa Everson Howard Harrington Therese Wick Kristin Newton Tim Markgraf Mark Inouye Kate Rorabeck Robyn Spencer -Beck Sue Curtis Mary Paulson Ron Kiesler Pat Haeny Ben Tomandl Joan Sprain Patti Phillips Jaymie Meyer Members Excused: Chair Espersen called the meeting to order at 1:40 PM. NEXT MEETING The next St. Croix County Coordinated Family Services Coordinating Committee meeting is scheduled for Jan 12, 2007 at the St. Croix County Department of Health and Human Services. WELCOME NEW MEMBERSANTRODUCTIONS AGENDA: Motion: A motion was introduced by Dawn Campbel, seconded by Therese Wick, and unanimously adopted: That today's agenda be adopted and approved as circulated. MINUTES Motion A motion was introduced by Therese Wick, seconded by Dawn Campbell, and unanimously adopted: That the minutes of the September St. Croix County Coordinated Family Services Coordinating Committee meeting be approved as circulated. UNFINISHED BUSINESS: Partners in Prevention sub committee update. (Dawn gave a reminder of what that was. It is a sub committee to look into the possibility of using the CFS process to use with families that would be identified early through the school systems as children with the potential to have multiple concerns as they grow. The concern addressed was staff availability at the county to deal with that population. motion from Therese Wick to table the discussion until Kathy Dunlap could attend. seconded by Dawn Campbell. Unanimously accepted. Family advocate position funding: The sub committee started gathering information to get funding for the position. A question was asked if anyone had connections with local business. It was suggested to check with area Chambers of commerce. JoAnne Sprange reminded to make clear expectations as to what the position is not to confuse it with other area services. Different grants are being looked at currently. The Anderson grant would have to be completed by next Thursday the 15th. The issue is to who would be able to write and receive information. It was suggested to gather information from Family Ties. It was also suggested to look at Passage foundation and Dollahon fund. Motion by Sue Curtis for the sub committee to have to authority to pusue grants related to the family advocate position and seek additional support from the committee members as needed. Seconded. by Patti Phillips. Unanimously passed. Data Base update: Dawn presented screen shots of the data base that is being developed. There were a few questions regarding information the school wanted on the data base. A definition for unexcused absences was needed. It was decided to separate part and full day absences. In regards to disciplinary referral that number would not include suspensions as that would be a separate category. A question was asked if municipal citations could be tracked. Pat Haeny stated that there is no current way to have that information gathered. NEW BUSINESS: Report on service coordination training in Hudson. There was a good representation from school and other agencies. The feedback from the training was very positive. Follow up training for facilitation coming Nov 29. Ann and Buck Rogers are trainers. A needs assessment was completed at the service coordination training. Registration can be done on -line through the Western Wisconsin Partnership through UWRF. Status report was handed out on current teams. Discussion on Service gaps: Autism/ Aspergers children to interact socially. An outlet for the children and family to go to. Recreational concerns is big for families. These were iss that were discussed as g aps in service. Any suggestions to discuss I how to deal with these concerns is welcomed and please notify Dawn Campbell for an agenda topic in January. Membership committee will look at contacting local Y's look at a special site a month. Mental health issues at school is a gap in service Looking at a sort of a day treatment model which could be accessed by many schools in a cooperative effort. * * ** Please brainstorm how this could work and bring back ideas for the team. * * ** As more people and places start to service coordinate their own teams it was asked if there is a need for service coodinators to meet as a small group? Is it possible? May look at doing it per district mayb have a phone conference? e-mail? poll people? * * * ** Please be prepared to discuss this topic in January. * * * ** Other issues: Future training needs? Bring ideas to Dawn. Mental health training? A suggestion was made to have mini trainings at school on Human Service Units and their services. SUB - COMMITTEE REPORTS: Quality Assurance: No new information to report will be pulling info together in the upcoming months. Membership: This committee continues to make contacts with other agencies, faith community etc. News letter will be piloted in Hudson, Public awareness maybe in Roberts, Clarification needed on gathering support for funding as part of this sub committee. After a brief discussion it was decided that funding will not be part of this committee. If found then bring back to large committee. Develop a data base to get more consistent follow up with those people are future items. Screening: There was one new team screened this month. There was a discussion about relooking at the screening committee. ANNOUNCEMENTS & CORRESPONDENCE: To develop an information exchange between the public schools and the Department of Health and Human Services to share information on available services. ( POSSIBLE AGENDA ITEMS FOR NEXT MEETING: Discussing the screening committee process. To develop an information exchange between the public schools and the department of health and human services. Follow up on the county wide service coordinator meetings. Continue the discussion on service gaps and how to deal with them. TREATS: atty will bring treats to the Jan 12, 2007 meeting. Espersen asked if there were any other issues to bring before the Committee; having no further issues brought to the chairperson, Motion A motion was introduced by Dawn Cambell, and seconded by Pat Heany, and unanimously adopted: that the meeting is adjourned. ADJOURNED: 3 :30