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HomeMy WebLinkAboutCoordinated Family Services 01-13-06 ST. CROIX COUNTY NOTICE OF COMMITTEE MEETING AND AGENDA TO: Chair Clarence Malick St. Croix County Board FROM: Dawn Campbell, Project Coordinator COMMITTEE TITLE: St. Croix County Coordinated Family Services DATE: 1/13/2006 TIME: 1:30pm LOCATION: St. Croix County Health and Human Services, New Richmond ROLL CALL ADOPTION OF AGENDA DATE OF NEXT MEETING: To be determined ACTION ON PREVIOUS MINUTES UNFINISHED BUSINESS: Calendar of 2006 Coordinating Committee meetings and hosts for CY 2006 Use of Contracted Facilitators for Adult Teams NEW BUSINESS: 1. Introduction of New Members 2. Review and adoption of Committee Rules and Bylaws 3. Appointment of Committee members and election of Officers 4. Review 8 Key Components Survey results- complete evaluation for State and define work plan goals /objectives for 2006. 5. Structure of sub - committees - define membership, work tasks, schedule committee mtgs. 6. Review Coordinating Committee Handbook ANNOUNCEMENTS & CORRESPONDENCE POSSIBLE AGENDA TIEMS FOR NEXT MEETING: ADJOURNMENT (Agenda not necessarily presented in this order.) SUBMITTED BY: Dawn Campbell, CSW COPIES TO: County Board Office News Media/Notice Board County Clerk Committee Members *Additions /Changes /Corrections 1/9/2006 Minutes of the St. Croix County Coordinated Family Services Coordinating Committee January 13, 2006 Members Present: Nancy Espersen Robyn Spencer -Beck Patti Phillips Kathy Huston Dawn Campbell Therese Wick Kathy Dunlap Tim Markgraf Fred Johnson Sue Curtis Peg Bavin Pat Haeny Kate Rorabeck Jackie Steinhoff Cary Bittinger Members Excused: Ron Kiesler Chair Espersen called the meeting to order at 1:35 PM. NEXT MEETING The next St. Croix County Coordinated Family Services Coordinating Committee meeting is scheduled for Friday, February 10 2006 at 1:30 PM at the St. Croix County Department of Health and Human Services. WELCOME NEW MEMBERS /INTRODUCTIONS Cary Bittinger joins us today from Turning Point in New Richmond. MINUTES Motion A motion was introduced by Spencer -Beck, seconded by Wick, and unanimously adopted: That the minutes of the December 16th, 2005 St. Croix County Coordinated Family Services Coordinating Committee meeting be approved as circulated. AGENDA: Motion: A motion was introduced by Dunlap, seconded by Bavin, and unanimously adopted: That today's agenda be adopted and approved as circulated. SCHEDULE: Motion: A motion was introduced by Haeny, seconded by Dunlap, and unanimously adopted: That the schedule of CFS Coordinating Committee meetings for the first % of the CY 2006 be adopted as follows: The St. Croix County CFS Coordinating Committee shall meet the 2 "d FRIDAY OF EVERY MONTH at 1:30 p.m. VENUE OF SCHEDULED CFS COORDINATING COMMITTEE MEETINGS: Motion: A motion was introduced by Haeny, seconded by Johnson, and unanimously adopted: That the CFS Coordinating Committee meetings shall be held at the St. Croix County DHHS in New Richmond unless an alternate host site is offered. FACILITATORS FOR ADULT TEAMS: Campbell updated the committee that a discussion took place with Kiesler outside of this committee to review and problem -solve how facilitation would be handled for Adult CFS teams. Kiesler had informed Campbell at this outside meeting that CSP would look to fund the cost of the facilitation, but CSP would like to have a resource pool of facilitators to draw from. In the future, it was hoped that CSP would develop its own facilitation resources. Huston then provided an update with regards to the status of the 2 pilot adult teams at the request of Johnson. BY -LAWS: Campbell reviewed the changes to the by -laws suggested at the last meeting. The committee discussed changing the language in Section A #1 (3 bullet point) to: "parents /consumers of children with multiple and persistent needs..." Motion: A motion was introduced by Haeny, seconded by Beck, and unanimously adopted: That the St. Croix County Coordinated Family Services By -laws be adopted with the changes as noted above, and effective as of January 13, 2006. SUBCOMMITTEES: Membership, Quality Assurance and Screening. We discussed membership on the various subcommittees, and participation on the Coordinating Committee. Our consultant Howard Harrington suggested that we not limit participation on the Coordinating Committee; interested parties would be welcome to attend at any time. Representation for the purposes of voting will be as follows: Curtis — New Richmond Schools, Spencer -Beck — Hudson Schools, Dunlap — St. Croix Co. Family & Children's, Bittinger — Turning Point, Steinhoff — River Falls Schools, Kiesler — St. Croix Co. Mental Health, Bavin (et. al.) — Somerset/Spring Valley Schools, Johnson — St. Croix Co. Administration, Phillipps — Baldwin - Woodville Schools, Wick — parent /community member, Espersen — parent/community member, Meyer — St. Croix Central Schools. Screening Committee: Huston reported that she believed that Albers may want to end her tenure on this committee. The larger committee discussed that attendance at the Coordinating Committee meetings would be flexible and based upon individual preference /desire to attend or needing to attend if on the agenda. Spencer -Beck stated an interest in being on this committee if current members wanted to end their tenure. Membership: Johnson, Espersen and Campbell or Markgraf will sit on one of the committees. Spencer -Beck recommended an individual (not currently participating in this process) to Campbell that may also be interested in this committee. Quality Assurance: Dunlap, Rorabeck and Phillipps *Our consultant Howard Harrington will meet with the Membership and QA sub- committees. I 2 8 KEY COMPONENTS: Campbell reviewed and discussed the outcomes of the data collected on the 8Key Components Survey of Integrated Services. Also discussed were the work plan goals and objectives for 2006. Johnson suggested that the QA sub- committee review the 8 Key Components Survey and develop final data to submit to the state including: development of goals and objectives. This sub - committee will report back to the Coordinating Committee at the next meeting on February 10, 2006. HANDBOOKS: Campbell reported that the Coordinating Committee handbooks were not yet ready for distribution due to problems experienced with obtaining the correct binders, and the changes made today to one of the documents that need correction prior to submission into the handbook. The handbook will be presented at the next Coordinating Committee meeting on February 10, 2006. ANNOUNCEMENTS: 1) The OJA grant quarterly report has been submitted. 2) Espersen has shared that there is an upcoming Resource Night at WITC. Campbell explained what it involves. We discussed sending a volunteer to be at a table to provide literature /information about CFS including a 5 minute presentation regarding what we do. 3) St. Croix County Board Chair Clarence Malick did not believe that sub - committee (advisory) was subject to open meeting laws. Johnson consulted with the St. Croix County Corporation Counsel who believes that they are subject to open meeting laws. Johnson requested that Campbell keep him posted regarding the meetings. Johnson also requested that the Coordinating Committee keep an open mind regarding expansion of the current advisory committee (Coordinating Committee) to look at the issues of methamphetamine and Long Term Care as these will be other issues that will affect SCCDHHS and our communities. The Coordinating Committee received these ideas /suggestions well. APPOINTMENTS Chairperson: Nancy Espersen, Vice - Chair: Sue Curtis, Secretary: Kathy Huston for a 3 month term or until a replacement is found. OLD BUSINESS None ACTION ITEMS: QA subcommittee will complete the 8 Key Component Survey and report back the results to the Coordinating Committee at the next meeting. AGENDA ITEMS: I . Review of Coordinating Committee Handbook. 2. Quality Assurance sub - committee report. 3. Reports regarding the St. Croix Co. DHHS Mental Health representative on CFS Coordinating Committee. 4. Report regarding the status of Albers position on the screening committee, or appointment of a St. Croix Co. Mental Health staff to replace. 3 1 A TREATS: Haeny volunteered to bring treats to the February 10 meeting. Espersen asked if there were any other issues to bring before the Committee; having no further issues brought to the chairperson, Motion A motion was introduced by Haeny, and seconded by Wick, and unanimously adopted: that the meeting is adjourned. ADJOURNED: 2:58 pm Chair: Attest: (Secretary) 4