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HomeMy WebLinkAboutPersonnel Committee 02-03-06 ST. CROIX COUNTY NOTICE OF COMMITTEE MEETING AND AGENDA TO: Chairman Buck Malick St. Croix County Board FROM: Daryl Standafer, Chair COMMITTEE TITLE: Personnel Committee DATE AND TIME: Friday February 3, 2006 -- 9:00 A.M. LOCATION: Room 1281, St. Croix County Government Center, 1101 Carmichael Road, Hudson, Wisconsin CALL TO ORDER ROLL CALL ADOPTION OF AGENDA DATE OF NEXT MEETING: March 3, 2006 8:30 A.M. ACTION ON PREVIOUS MINUTES: January 19, 2006 UNFINISHED BUSINESS: NEW BUSINESS: 1. Closed session per Wis. Stats. sec. 19.85 (1)(c) for consideration of employment, promotion, compensation or performance evaluation data of a public employee. Reconvene into open session. 2. Closed session per Wis. Stats. sec. 19.85 (1)(e) for the purpose of reviewing labor negotiations strategy. Reconvene into open session. 3. Review of Human Resources Department Head Position Options 4. Consideration of Constitutional Positions Compensation 5. Status of Springsted Project a. Position Descriptions b. Policy and Procedure Review c. Next Steps CORRESPONDENCE: ADJOURNMENT (Agenda not necessarily presented in this order) COPIES TO: County Board Office News Media/Notice Board County Clerk County Board County Departments * *ADDITIONS /CHANGES /CORRECTIONS PERSONNEL COMMITTEE MEETING Unofficial Date: February 3, 2006 St. Croix County Government Center Hudson, Wisconsin The Personnel Committee meeting was called to order at 8:45 a.m. by Chairman Daryl Standafer. Members present: Standafer, Esther Wentz, Dick King, Cindy Leonard, and Lori Bernard. Also present: Buck Malick, Board Chairman, Supr. Julie Speer, Eileen Graham, Chuck Whiting, Greg Timmerman, Tim Ramberg, Michelle Pietrick, Cindy Campbell and Carolyn Holmsten of Springsted. Motion by King, 2nd by Bernard to adopt the agenda as presented. Carried unanimously. Motion by Wentz, 2 by King to approve the minutes of January 19, 2006. Carried unanimously. Action on the minutes of January 6, 2006 were delayed. The next regularly scheduled meeting of the Personnel Committee will be at 8:30 a.m. on March 3, 2006. NEW BUSINESS 1. Closed session per WI Stat. 19.85(1)(c) for the consideration of employment, promotion, compensation or performance evaluation data of a public employee. Motion by Bernard, 2 by Wentz to move into closed session. Roll call: all aye. Carried unanimously (12: 1Op.m.). Bernard left the meeting at 12:15 p.m. Reconvene into open session. Motion by King, 2 by Wentz to reconvene into open session. Carried unanimously (12:35 p.m.) Leonard left the meeting at 11:50 a.m. 2. Closed session per WI Stat. 19.85(1)(e) for the purpose of reviewing labor negotiations issues. Motion by Wentz 2nd by Bernard to move into closed session. Roll call: all aye. Carried unanimously (12:08 p.m.). Reconvene into open session. 3. Review of Human Resources Department Head Position Options. Standafer stated anytime there is a vacancy in a Department Head position the Administration Committee is to review the position. Discussion regarding functions of the Human Resource Department that are ongoing and other areas relating to budget, changes in compensation and salary which crosses departmental lines. A handout containing options was distributed by Whiting. Discussion regarding reporting relationships as well as data management and benefit specialist duties. Whiting stated some Human Resource duties have been pushed into other departments. Discussion regarding Corporation Counsel handling personnel issues. Discussion regarding Human Resource Department reporting relationship with the Personnel Committee and the Personnel Committee's role. Standafer indicated the Personnel Committee needs to have some input and dialog that goes along with the Administration Committee's review of the position vacancy. Discussion regarding restructuring positions in the Human Resource Department. Pietrick indicated there are areas of responsibility that cross Human Resources and the Finance Department. If both positions reported to the same person it would help the interdependency the department has. Pietrick added the workload of the Finance Department can double based on a decision made by another department. Whiting asked Eileen Graham her thoughts regarding the position. Graham indicated it makes sense in splitting the position because the volume of work continues to increase dramatically and favored having specialized areas such as employee benefits. Malick commented on keeping legal services centralized and all legal services go through Corporation Counsel, and if necessary contracted out but only through Corporation Counsel. Standafer will take this dialog to the Administration Committee on February 15. 4. Consideration of Constitutional Positions Compensation. Standafer stated prior to election this year, wage grid needs to be reviewed for County Constitutional Officers. Standafer confirmed two year terms with the exception of Sheriff and Clerk of Court. Standafer stated a salary increase for non - represented employees was approved 1.5 percent and suggested an increase for the County Constitutional Officers at a same percentage as the non - represented employees for each year. Wentz stated she was not in favor of this percentage for the term duration. Standafer stated all County Constitutional Officers are paid at the same rate with the exception of the Sheriff. The 2006 wage is $50,374 with the Sheriff set at $73,401. This matter was tabled for the March meeting. 5. Status of Springsted Project. Carolyn Holmsten of Springsted was present. a. Position Descriptions. Holmsten reviewed specific questions addressed by Department Heads. Discussion regarding descriptions regarding part-time based on the particular job being performed specifically relating to the Highway Department. Phrases requested by the Highway Department to be included in a job description were discussed. King stressed the importance of having the Liaison Committee, consisting of the five people chosen, to assist in making these types of decisions. King stated his understanding was that the Liaison Committee would review and make necessary recommendations for changes. Discussion regarding Department Head information and organizational charts and who makes the final call on job descriptions. b. Policy and Procedure Review. Holmsten reviewed the County's role and Springsted's role. She indicated the County needs to determine the process for wage review and recommendations. Malick asked about Springsted costs based on the amount of work which is different then what was originally described. Carolyn indicated the $10,000 quoted earlier would get the County Springsted's finalization to the pointing system and added the County needs to provide 2006 salaries to Springsted and Springsted will prepare the regression analysis. Holmsten stated there will be additional costs beyond this. Standafer summarized events to date and stated in order to move forward the County needs a credible, acceptable, and believable system. C. Next Steps. Timmerman suggested the Personnel Committee consider taking the time necessary to put a product in place which is good from the start. He added Springsted and the Liaison Committee should review job descriptions and send them to the Parent Committee then to the Personnel Committee then to the County Board for approval. Whiting reminded committee members that a system is currently in place and decisions regarding positions and pay are because of the budget process. Discussion regarding reviewing job descriptions. Bernard stated she does not see a value in the Personnel Committee reviewing job descriptions and that they should be reviewed by the Parent Committee. She added she doesn't see the need for the Liaison Committee to review all job descriptions. Timmerman felt it important the Liaison Committee review job description and added another issue critical is who determines the degree level needed for a Department Head. He stated the Liaison Committee could explore this. Standafer stated the Liaison Committee would review Springsted's questions and help resolve issues. Bernard confirmed the Liaison Committee would report back to the Personnel Committee. Motion by Wentz, 2 nd by Leonard directing Springsted and Liaison Committee to resolve those issues. Carried unanimously. Meeting adjourned at 12:36 p.m. Respectfully submitted, Esther Wentz, Secretary