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HomeMy WebLinkAboutPersonnel Committee 03-03-06 ST. CROIX COUNTY NOTICE OF COMMITTEE MEETING AND AGENDA TO: Chairman Buck Malick St. Croix County Board FROM: Daryl Standafer, Chair COMMITTEE TITLE: Personnel Committee DATE AND TIME: Friday March 3, 2006 -- 9:00 A.M. LOCATION: Room 1281, St. Croix County Government Center, 1101 Carmichael Road, Hudson, Wisconsin CALL TO ORDER ROLL CALL ADOPTION OF AGENDA DATE OF NEXT MEETING: April 7, 2006 8:30 A.M. ACTION ON PREVIOUS MINUTES: February 3, 2006 UNFINISHED BUSINESS: NEW BUSINESS: 1. Status of Springsted Project a. Position Descriptions b. Policy and Procedure Review c. Next Steps 2. Review of Human Resources Department Head Position Options and Personnel Committee 3. Constitutional Positions Compensation I CORRESPONDENCE: ADJOURNMENT (Agenda not necessarily presented in this order) COPIES TO: County Board Office News Media/Notice Board County Clerk County Board County Departments * *ADDITIONS /CHANGES /CORRECTIONS 4:57 PM 2/23/2006 PERSONNEL COMMITTEE MEETING Unofficial Date: March 3, 2006 St. Croix County Government Center Hudson, Wisconsin The Personnel Committee meeting was called to order at 8:32 a.m. by Chairman Daryl Standafer. Members present: Standafer, Esther Wentz and Lori Bernard. Cindy Leonard arrived at 8:40 a.m. Absent and excused: Dick King. Also present: Buck Malick, Julie Speer, Greg Timmerman, Eileen Graham, Michele Pietrick, Carolyn Holmsten of Springsted, Chuck Whiting and Cindy Campbell. Motion by Wentz, 2nd by Bernard to adopt the agenda as presented. Carried unanimously. The next regularly scheduled meeting of the Personnel Committee will be at 8:30 a.m. on April 7, 2006. Motion by Bernard, 2nd by Wentz to approve the minutes of January 6, 2006. Carried unanimously. Motion by Bernard, 2 by Wentz to approve the minutes of February 15, 2006. Carried unanimously. Motion by Bernard, 2 by Wentz to approve the minutes of February 3, 2006. Carried unanimously. NEW BUSINESS 1. Status of Springsted. a. Position Descriptions. Holmsten indicated the Liaison Committee met last week and worked through the fifteen questions. They focused on three areas concerning job titles, education and experience, and supervision. Timmerman stated the group is determined and will bring something forward to the Personnel Committee and the County Board to endorse. Discussion regarding the ongoing role of the Liaison Committee. Discussion regarding the job description approval process. b. Policy and Procedure Review. Whiting distributed an amended version of the policy regarding Administration of Position Descriptions, Position Pointing, and Developing a Pay Plan. Discussion regarding the process of annual reviews and pay plan approval process falling after the budget is approved. Discussion regarding the Personnel Committee's authority regarding job descriptions designated by the County Board. Timmerman questioned whether it is a good idea to give a committee authority to overrule another committee in regard to the need for an employee or the content of a position description and stated it may would be more appropriate to have the County Board resolve disagreements between committees. Malick indicated this is a good policy so that decisions made and part of the budget would come to the County Board in a timely manner so the Board could react to positions requests. Malick suggested appropriate options be determined and present a proposed solution. Wentz indicated she hoped the Liaison Committee would continue to work until most of the job is completed and have the Personnel Committee continue on as an oversight committee. Discussion regarding the Personnel Committee's role. Standafer stated he is persuaded this is a policy document which is appropriate and looks at how we want to go in the future and suggested Timmerman and Whiting review the policy manual to make appropriate changes. Standafer recommended the committee reach a decision on the policy today and recommend it to the County Board in March. Motion by Bernard, 2nd by Leonard approving the policy as presented with the caveat that changes could be made in the future. Carried unanimously. C. Next Steps. Discussion regarding the next steps include continuing work by the Liaison Committee and Springsted. 2. Review of Human Resources Department Head Position Options and Personnel Committee. Standafer provided a summary with respect to options suggested when he attended the Administration Committee meeting in February. Discussion regarding various options. Standafer indicated the Administration Committee has the overall responsibility of looking at department head vacancies. Lengthy discussion regarding option 3 of the handout regarding not replacing the Human Resource Director position but recognize in Human Resources there are several functions and responsibilities which could be handled throughout the suite within the Finance Department and Corporation Counsel. Discussion regarding the need for additional assistance to do daily tasks and data management. Review of the role of the Personnel Committee if the Human Resource functions are divided up and reporting to other committees. Standafer indicated the Personnel Committee is responsible for union negotiations and suggested appointing a negotiations committee to deal with union contracts. Wentz feels there is a need for a Personnel Committee as a policy maker and a backup for the Human Resource Department. Discussion regarding appointing an ad hoc Personnel Committee created by the Finance Committee to deal with negotiations. Whiting addressed how the Administration suite is organized and reviewed the Human Resource function areas. Discussion regarding the Administrative Coordinator is ultimately the "go to" person for the department. Motion by Bernard, 2 nd by Leonard to organize administratively by moving in direction of option 3, to not re -staff the Human Resource Department Head, but account to positions in terms of workflow as laid out in option 3 of the handout. Carried unanimously. Standafer recommends folding the Personnel Committee into other committees with the negotiation process to be handled by a separate sunsetted ad hoc committee. Motion by Bernard, 2 by Leonard that the Personnel Committee, as it currently stands, be dissolved with the appropriate responsibilities directed to the Finance Committee or the Administration Committee, with a specific ad hoc committee for negotiation purposes be appointed by the Finance Committee sunsetting when negotiations are complete; effective at the end of this administrative term. Wentz felt this is too much change in the short period of time and too much power for one committee. Bernard stated this is a bold but logical move. Carried unanimously. 3. Constitutional Positions Compensation. Present: Sheriff Dennis Hillstead, Register of Deeds Kay Walsh, Clerk of Court Lori Meyer, County Treasurer Cheryl Slind and County Clerk Cindy Campbell. Standafer explained the salaries of the County elected officials to be elected in November 2006 must be set prior to taking out papers for those positions. Standafer presented salary comparisons for Pierce, Polk, Dunn and St. Croix. He explained the salaries have nothing to do with performance issues and reminded the committee that whatever is put in place is a levy impact. Slind distributed comparisons of the 17 counties and non - department head salary information. The elected officials requested fair and equitable compensation for the job they do. Meyer highlighted the 17 county comparables. Wentz indicated the county elected officials should be paid adequately. Lengthy discussion regarding a percentage increase and how to set it. Salaries for the Sheriff and Clerk of Court positions must be set for four years because of the change in term length; Register of Deeds, Treasurer and County Clerk must be set for two years. Health insurance cannot change during the terms and is currently at a 90 — 10 split. Motion by Bernard proposing a 2% increase for 2007; 1.5% increase for 2008; 1.5% increase for 2009; 1.5% increase for 2010 for the two four -year positions and three two -year positions. Motion died for lack of a second. Motion by Wentz, 2nd by Leonard proposing a 3% increase for 2007; 1.5% increase for 2008; 1.5% increase for 2009; 1.5% increase for 2010 for the three two -year positions and two four - year positions. Meyer requested the Personnel Committee consider Springsted pointing for the elected official positions. Standafer suggested because of the new term length increases of 3% in 2007; 1.5% in 2008; 3% in 2009; and 1.5% in 2010. He felt this brought rationale to the two positions with four -year terms. Register of Deeds, Treasurer and County Clerk positions remain as a two -year term until 2008. Compensation will need to be set in 2008 prior to taking out nomination papers for these positions. Motion by Wentz, 2 nd by Leonard to amend the main motion to change the 1.5% increase in 2009 to 3% increase in 2009 which affects the Sheriff and Clerk of Court positions. Carried unanimously. Standafer confirmed the change to the main motion that in 2007 all County Constitutional elected official's salary increase 3% using 2006 as a base; 1.5% increase in 2008 using the 2007 salary as a base; 3% increase in 2009 using the 2008 salary as a base; and 1.5% increase in 2010 using the 2009 salary as a base. Carried unanimously. Meeting adjourned at 12:53. Respectfully submitted, Esther Wentz, Secretary Cindy Campbell, Recording Secretary