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HomeMy WebLinkAboutPersonnel Committee 01-06-06 .r ST. CROIX COUNTY NOTICE OF COMMITTEE MEETING REVISED TO: C. W. Malick, St. Croix County Board Chairman FROM: Daryl Standafer, Personnel Committee Chairman COMMITTEE TITLE: PERSONNEL DATE: January 6, 2006 TIME: 8:30 a.m. LOCATION: Government Center, Hudson CALL TO ORDER ROLL CALL ADOPTION OF THE AGENDA ACTION ON PREVIOUS MINUTES from December 16, 2005 DATE OF NEXT MEETING February 3, 2006 UNFINISHED BUSINESS: Closed session per WI Stat. 19.85 (1) e for the purpose of reviewing labor negotiations issues. Reconvene into open session to complete agenda items. Springsted Project review of Classification/Compensation issues and related policy revisions Policy Statement: Administration of Position Descriptions, Position Pointing, and Developing a Pay Plan Confirmation of Official Holidays for 2006, office procedures Plan for adoption of the SAFE system for job descriptions and classification prepared for County Board action 2006 Compensation for Non - Represented Employees NEW BUSINESS: Closed session per WI Stat. 19.85 (1) c for the purpose of an annual performance review. Reconvene into open session to complete agenda items. SAGE System Update including consolidation of payroll, human resources, and budget functions. ANNOUNCEMENTS AND CORRESPONDENCE POSSIBLE AGENDA ITEMS FOR NEXT MEETING ADJOURNMENT NOTE THAT THE AGENDA ITEMS ARE NOT NECESSARILY PRESENTED IN THIS ORDER. SUBMITTED BY: Debra Kathan, Personnel Director DATE: December 29, 2005; Rev. January 4, 2006 COPIES TO: County Board Office, County Clerk, News Media, Notice Board, Committee Members PERSONNEL CON MTTEE MEETING Unofficial Date: January 6, 2006 Location: Government Center, Hudson The Personnel Committee meeting was called to order at 8:35 a.m. by Chairman Daryl Standafer. Members present: Standafer, Esther Wentz, Dick King, Cindy Leonard, and Lori Bernard. Also present: Buck Malick, Board Chairman and Debra Kathan, HR Director. Arriving at 9 a.m. and leaving at 10:05 a.m. were Greg Timmerman and Lorin Sather. Moved (Wentz, King) and approved to adopt the agenda as presented. Moved (King, Wentz) and approved to accept the minutes from the December 16, 2005 meeting. The next regularly scheduled meeting of the Personnel Committee will be at 8:30 a.m. on February 3, 2006. The next scheduled meeting for mediation purposes was set for 9:30 am., January 19 at the Government Center in Hudson. A mediator will meet with the County and representatives of the four AFSCME unions. The Committee received updates on the progress of the job revisions that were being submitted to the Human Resources Office for review by the Springsted group. About 168 job descriptions with revisions were received All will be received by the Springsted Office prior to the end of the day. Concerns were discussed regarding a few job description revisions that appeared to have significant changes affecting core requirements. Moved and approved to confirm that Committee's previous directive that all revised job descriptions received through January 5, 2006 be submitted to the Springsted Group for review, revision, and re- pointing. The Committee is approaching the job description work in two phases: the first being the writing, reviewing and pointing of all job descriptions. The second being the review of appropriate data in determining a salary schedule. hI Moved (Wentz, King) and approved to come out of closed session at 12:40 p.m. Standafer adjourned the meeting at 12:40 p.m. Respectfully submitted, Esther Wentz, Secretary PERSONNEL COMMITTEE MEETING Unofficial Date: January 6, 2006 St. Croix County Government Center Hudson, Wisconsin The Personnel Committee meeting was called to order at 8:35 a.m. by Chairman Daryl Standafer. Members present: Standafer, Esther Wentz, Dick King, Cindy Leonard, and Lori Bernard. Also present: Buck Malick, Board Chairman and Debra Kathan, HR Director. Arriving at 9 a.m. and leaving at 10:05 a.m. were Greg Timmerman and Lorin Sather. Moved (Wentz, Bernard) and approved to adopt the agenda as presented. Moved (King, Wentz) and approved to accept the minutes from the December 16, 2005 meeting. The next regularly scheduled meeting of the Personnel Committee will be at 8:30 a.m. on February 3, 2006. The next scheduled meeting for mediation purposes was set for 9:30 a.m., January 19 at the Government Center in Hudson. A mediator will meet with the County and representatives of the four AFSCME unions. UNFINISHED BUSINESS Springsted Project review of Classification /Compensation issues and related policy revisions. The Committee received updates on the progress of the job revisions that were being submitted to the Human Resources Office for review by the Springsted group. About 168 job descriptions with revisions were received. All will be received by the Springsted Office prior to the end of the day. Concerns were discussed regarding a few job description revisions that appeared to have significant changes affecting core requirements. Motion by King, 2nd by Wentz to confirm the Committee's previous directive that all revised job descriptions received through January 5, 2006 be submitted to the Springsted Group for review, revision, and re- pointing. Springsted will respond to each job description one -on -one. Carried unanimously. The Committee is approaching the job description work in two phases: the first being the writing, reviewing and pointing of all job descriptions. The second being the review of appropriate data in determining a salary schedule. Policy Statement: Administration of Position Descriptions, Position Pointing, and Developing a Pay Plan. Whiting presented a policy procedure regarding the administration of position descriptions, position pointing and developing a pay plan. Discussion regarding applying pointing system to all jobs in the County. Plan for adoption of the SAFE system for job descriptions and classification. Discussion regarding whether the initial approval to budget for the Springsted process meant it as a system was approved in its inception by the County Board, conclusion was that it did not. Policy changes allowing implementation of SAFE system should be by County Board action to approve moving from Hay to Springsted. No action was taken. Confirmation of Official Holidays for 2006, office procedures.. Discussion regarding reconfirming the official county holidays. Motion by Bernard, 2 " by Wentz to reconfirm afore determined holidays. Discussion ensued concluding additional Committee action was unnecessary. Motion withdrawn by Bernard, agreeable to Wentz. Discussion continued regarding Department Heads providing necessary office supervision on Martin Luther King, Jr. and Presidents Days. 2006 Compensation for Non - Represented Employees. Discussion regarding implementing an increase rather then waiting for completion of the Springsted system. Motion by Wentz, seconded by King to implement a January 1, 2006 — 1.5 percent increase on the wage grid for all non - represented employees with the exception of Nursing Home employees, and that Nursing Home positions will be frozen on the grid at 2005 wage rates. Motion passed unanimously. Some discussion followed regarding when payroll could implement this change and the drafting of a resolution for the County Board. NEW BUSINESS SAGE System Update including consolidation of payroll, human resources, and budget functions. Management System Specialist Dana Baker gave a SAGE presentation highlighting work flow between Human Resources and the Financial Assistance in the Finance Department and reviewed a manual for tables of data and who enters what. Closed session per WI Stat. 19.85(1)(e) for the purpose of reviewing labor negotiations issues. Motion by Bernard, 2 nd by Leonard to move into closed session. Roll call: all ayes. Carried unanimously (11:52 a.m.). Reconvened into open session at 12:05 p.m. to complete agenda items. Closed session per WI Stat. 19.85(1)(c) for the purpose of an annual performance review. Motion by Bernard, 2 " by Leonard to move into closed session. Roll call: all ayes. Carried unanimously (12:05 p.m.). Reconvened into open session at 1:04 p.m. to complete agenda items. Meeting adjourned at 1:04 p.m. Respectfully submitted, Esther Wentz, Secretary