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HomeMy WebLinkAboutPublic Protection Committee 04-13-06 ST. CROIX COUNTY NOTICE OF COMMITTEE MEETING AND AGENDA TO: Clarence Malick, County Board Chair FROM: Julie C. Speer, Chair COMMITTEE: PUBLIC PROTECTION COMMITTEE DATE: April 13, 2006 TIME: 8:30 A.M. LOCATION: Government Center, Hudson, WI ROLL CALL: ACTION ON PREVIOUS MEETINGS: March 7, 2006 DATE OF NEXT MEETING: TO BE ANNOUNCED UNFINISHED BUSINESS: 1. Web Browser/Visions Updates 2. Action on Tax Intercept Resolution NEW BUSINESS: 1. Bills and Vouchers 2. Capital Outlay /Maintenance Items* 3. Springsted Study /HR division 4. Medical Examiner Casey Swetlik 5. Child Support Administrator Katy Kapaun 6. District Attorney Eric Johnson/Victim Witness Ann Gustafson 7. Sheriff Hillstead, Chief Deputy Bob Klanderman, Patrol Captain John Shilts, Jail Captain Karen Humphrey, Office Manager Mary Martell. a. Expenditures: Drug Fund/Confiscated Acct/ Jail Assessment b. Drug Court/Meth Committee/ AODA c. Special Events Programs, Patrol Captain John Shilts. d. Animal Shelters ANNOUNCEMENTS & CORRESPONDENCE * These items will be heard by each Department ** Additions /Changes /Correction [Agenda not necessarily presented in this order.] SUBMITTED BY: Julie C. Speer DATE: March 22, 2006 COPIES TO: County Board Office News Media/Notice Board County Board Clerk Committee Members Respective Department Heads. PUBLIC PROTECTION COMMITTEE MEETING April 13, 2006 Official MEMBERS PRESENT: Julie Speer, Mark Erickson, Chuck Mehls, Lori Bernard and Denise Gunderson. STAFF PRESENT: Sheriff Dennis Hillstead, Office Manager Mary Martell, Jail Captain Karen Humphrey, Medical Examiner Casey Swetlik, District Attorney Eric Johnson, Office Manager Cathy Halverson, Child Support Administrator Katy Kapaun, Carolyn Brunner, Katie Thurmes and Amy Geurkink. OTHERS PRESENT: None. Meeting called to order at 8:30 a.m. by Chairperson Speer. Next regular meeting will be May 12 at 8:30am. Motion by Gunderson, 2nd by Mehls to approve the minutes of March 7, 2006. Carried unanimously. MEDICAL EXAMINER'S REPORT: Swetlik presented February Medical Examiner bills in the amount of $7,953.02. Motion by Erickson, 2nd by Bernard to approve the bills. Carried unanimously. The year -to -date budget was presented and clarified by Swetlik and he reported there is one outstanding autopsy. Swetlik presented a handout regarding challenges concerning submitting death scene photographs in the time frame required. Discussion regarding the issues concerning security when transmitting photos via email from personal computers. Swetlik proposes that all photos either be sent from the Medical Examiner's office, which means increase travel and time expense or as an alternative, set up docking stations. Discussion regarding other options, instant and digital photos, sub - stations, etc. Discussion regarding issues of modifying home computers. Swetlik will explore the options. In the meantime, they will operate by sending photos via the Medical Examiner's office in Hudson. All death scene photographs will be transmitted via the county computer. Swetlik reported that Randy Kusilek, a UW -River Falls student has been selected as the summer intern and reported that Laura Franz, also a UW -River Falls student has been selected as the fall intern. Swetlik requested the committee's guidance when reporting death investigations to the committee and how much information he should include in his written report. Swetlik reported Corporation Counsel is working on finalizing the contracts for the deputies. He currently has three deputies on board and time will tell if they accept the contract. Swetlik expressed his appreciation to Bernard and Erickson (who did not seek re- election) for their service on the Public Protection Committee. CHILD SUPPORT REPORT: Child Support Administrator Kapaun presented March bills in the amount of $1,799.94. Motion by Bernard, 2nd by Gunderson to approve the bills as presented. Carried unanimously. Kapaun reported the process service costs are higher mainly because of the high case -load. She also reported the new case - worker will start in July. Kapaun summarized that no significant changes will be made and the focus continues to be adapting to budget cuts. Kapaun expressed her appreciation to supervisors Bernard and Erickson for their hard work and service on the committee. DISTRICT ATTORNEY'S REPORT: Office Manager Cathy Halverson presented March bills in the amount of $1,908.22. Motion by Bernard, 2 by Gunderson to approve the bills. Carried unanimously. Speer read a letter provided by Victim/Witness Coordinator Ann Gustafson regarding a reimbursement check from the State of Wisconsin in the amount of $35,462.04 for the Victim/Witness Assistance Program for the period of July 1 through December 30, 2005. Halverson reported she discussed with the Finance Director, the over budget item and fixed the liability insurance figure. Discussion regarding approximate costs and approval for the juvenile cases. Halverson reported that Liz Staberg, Diversion Program Coordinator left the position and that Lisa Multhauf has started and will be working 30 hours per week. After the trial period is over the position will be reviewed, costs analyzed and will determine if it can be a full -time position. Johnson introduced to the committee, Carolyn Brunner and Katie Thurmes as additions to the staff in the District Attorney's office. Johnson reported the proposal for the juvenile prosecutor is not yet final. Johnson thanked supervisors Bernard and Erickson for their hard work and dedicated service to the Public Protection Committee. SHERIFF'S REPORT: February bills were presented in the amount of $56,932.99. Motion by Erickson, 2nd by Gunderson to approve the bills as presented. Carried unanimously. March bills in the amount of $245,144.34 were presented. Motion by Erickson, 2 by Bernard to approve the bills. Carried unanimously. Hillstead clarified the hotel room expenses and the authorization to exceed the government rate. Discussion regarding committee approval for bills is not enough and the department must complete a form to be submitted to the Finance Department. Hillstead indicated the form is cumbersome for hotel expenses due to the time factors involved and will have to be signed by the committee after the fact. Discussion regarding it is virtually impossible to get it signed in advance. Hillstead reported if the fees are not approved he will find another way to reimburse employees for doing their job. Discussion regarding line item reports and finding the best hotel rate. CHILD SUPPORT REPORT: Child Support Administrator Kapaun presented March bills in the amount of $1,799.94. Motion by Bernard, 2nd by Gunderson to approve the bills as presented. Carried unanimously. Kapaun reported the process service costs are higher mainly because of the high case -load. She also reported the new case - worker will start in July. Kapaun summarized that no significant changes will be made and the focus continues to be adapting to budget cuts. Kapaun expressed her appreciation to supervisors Bernard and Erickson for their hard work and service on the committee. DISTRICT ATTORNEY'S REPORT: Office Manager Cathy Halverson presented March bills in the amount of $1,908.22. Motion by Bernard, 2 by Gunderson to approve the bills. Carried unanimously. Speer read a letter provided by Victim/Witness Coordinator Ann Gustafson regarding a reimbursement check from the State of Wisconsin in the amount of $35,462.04 for the Victim/Witness Assistance Program for the period of July 1 through December 30, 2005. Halverson reported she discussed with the Finance Director, the over budget item and fixed the liability insurance figure. Discussion regarding approximate costs and approval for the juvenile cases. Halverson reported that Liz Staberg, Diversion Program Coordinator left the position and that Lisa Multhauf has started and will be working 30 hours per week. After the trial period is over the position will be reviewed, costs analyzed and will determine if it can be a full -time position. Johnson introduced to the committee, Carolyn Brunner and Katie Thurmes as additions to the staff in the District Attorney's office. Johnson reported the proposal for the juvenile prosecutor is not yet final. Johnson thanked supervisors Bernard and Erickson for their hard work and dedicated service to the Public Protection Committee. SHERIFF'S REPORT: February bills were presented in the amount of $56,932.99. Motion by Erickson, 2nd by Gunderson to approve the bills as presented. Carried unanimously. March bills in the amount of $245,144.34 were presented. Motion by Erickson, 2 by Bernard to approve the bills. Carried unanimously. Hillstead clarified the hotel room expenses and the authorization to exceed the government rate. Discussion regarding committee approval for bills is not enough and the department must complete a form to be submitted to the Finance Department. Hillstead indicated the form is cumbersome for hotel expenses due to the time factors involved and will have to be signed by the committee after the fact. Discussion regarding it is virtually impossible to get it signed in advance. Hillstead reported if the fees are not approved he will find another way to reimburse employees for doing their job. Discussion regarding line item reports and finding the best hotel rate.