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HomeMy WebLinkAboutPlanning & Zoning 08-08-06 PRELIMINARY NOTICE OF MEETING AND AGENDA PLANNING AND ZONING COMMITTEE TUESDAY, AUGUST 8, 2006 8:30 A.M. ST CROIX COUNTY GOVERNMENT CENTER, ROOM 1281 1101 CARMICHAEL ROAD, HUDSON, WI CALL TO ORDER ROLL CALL ADOPTION OF AGENDA APPROVAL OF MINUTES OF PREVIOUS MEETING DATE OF NEXT MEETING OLD AND NEW BUSINESS 1. Land Use Ordinance Applications a. Municipal Plats b. Waiver Request Public Hearings to be Scheduled 2. Planning and Zoning Business a. Bills and Invoices b. Personnel Update c. Office Space Adjustments d. 2007 Budget e. Capital Outlay Plan f. Planning Report g. U.S.G.S. Groundwater Modeling h. Land Information Report i. Real Property Lister Update j. Code Administration Report k. Code Enforcement Report 1. Rezoning Schedule m. Land Use Ordinance Amendments ANNOUNCEMENTS & CORRESPONDENCE POSSIBLE AGENDA ITEMS FOR NEXT MEETING ADJOURN (Items may be taken in different order) ** Additions /Changes /Corrections DATE: July 27, 2006 . Y MINUTES PLANNING AND ZONING COMMITTEE ST. CROIX COUNTY GOVERNMENT CENTER, HUDSON WI August 8, 2006 Present: Committee: Supervisors Wally Habhegger, Lois Bum, Ron Troyer, Stan Krueger, Gene Ruetz Staff: Dave Fodroczi, Bob Bezek, Alex Blackburn, Jennifer Emmerich, Jennifer Shillcox, Jennifer Havens, Kay Walsh, Judy Olson Guests: Patrick Collova Call to Order: Chair Habhegger called the meeting to order at 8:33 a.m. Adoption of Agenda: Motion by Ruetz, 2nd by Troyer to adopt the agenda. Motion carried. Action on Previous Minutes: Motion by Burn to approve the minutes of June 21, June 27, July 11, July 25 and July 26, 2006. Motion carried. Date of Next Meeting: Planning and Zoning Committee meeting August 22, 8:30 a.m. Land Use Ordinance Applications Municipal Plats — none Waiver Request and Rezoning Public Hearings to be Scheduled — Two rezoning applications were received which will be scheduled for September 27 at 7 p.m. in Hudson. Preliminary Plat(s) and town: The Northeast Angle - Preliminary Owner(s) P.C. Collova Agent(s) Surveyor Roger Humphrey Location Section 2, Town of Somerset. Number of lots 20 lots totaling 64.94 acres Original parcel 154 acres Zoning district Ag. Residential Soil test Soil borings have been submitted. Waiver request for road A waiver to start road construction has been submitted construction. Bids and financial guarantees Will be required for road construction and erosion control. Township action The town has approved the map. Extraterritorial action NA DOT action NA LWCD action The erosion and sediment control staff has approved the revised erosion control plans. DNR action The DNR has received the map. Highway Department action The Highway Department has approved the road plans. County Surveyor's Dept action NA Staff recommendation Conditional approval of the preliminary plat and conditional approval of the road construction waiver. Conditions: 1. Submit bids for approval and financial guarantees in the amount of 120 percent for the construction of the road and erosion control that serves lots 1 -20. Committee action: Motion by Krueger, 2 nd by Burri to approve with conditions. Motion carried. Habhegger requested staff review outstanding subdivision applications that were submitted under the old ordinance and encourage developers to complete the process as soon as possible. Planning and Zoning Business Bills and Invoices — The July 2006 Revenue Report and July 2006 Bills and Invoices were reviewed by the Committee and signed by Chair Habhegger. Personnel Update - Fodroczi is waiting for a report from Whiting on the results of his meeting with union representatives regarding the office manager position. Office Space Adjustments — Fodroczi reported that Finance Committee approved extending the budget by $5,700 over the $20,000 budgeted amount to cover expenses for this year's office remodeling. He will meet with the contractor later in the week. 2007 Budget - Fodroczi noted the highlights of the new budget including the expanded personnel costs for one position request for a planner to handle the added workload of the comprehensive plan and mitigation activities for the St. Croix River Crossing. The mitigation funds would include enough funding to carry the position for five years without any County expense. Expanded staffing may be needed if the department resumes the full listing process for the City of Hudson, possibly in the next year. Fodroczi will meet with the City representatives the following week. He will bring that request to the Committee on August 22. He will review with IT department a report on the number of documents processed by City of Hudson. Capital Outlay Plan — Fodroczi distributed and explained the proposed 2007 — 2010 Planning, Zoning and Land Records capital outlay plan. He also explained the St. Croix River Crossing mitigation funding process. St. Croix County will be the fiscal agent for disbursing those funds. Planning Report — Havens explained the DNR requirements and the County Compliance Assurance Plan listing the guidelines for compliance with St. Croix County Ordinance, Chapter 43- Recycling. She then requested approval to purchase additional recycling signs to cost no more than $1,500. Committee agreed that unused personnel costs could be used for this purchase. She stated that the current signs are heavy metal and not very portable, but could be stored at regular collection sites. Motion by Troyer, 2 nd by Ruetz to authorize spending up to $1,500 for additional recycling signs. Motion carried. Fodroczi reported that Ellen Denzer is continuing work with the Town of Star Prairie on its comprehensive plan with help from UW River Falls staff on a visioning workshop in the fall. Fodroczi talked about the transit study as part of the St. Croix Riven Crossing mitigation process. Highway Commissioner Tim Ramberg will also be involved with this. Planning and Zoning will be the primary contact on the growth management and Riverway activities funding. There is a separate water quality mitigation effort that Land and Water Conservation Department will cover. U.S.G.S. Groundwater Modeling — Fodroczi reported that he met with U.S.G.S. staff and officials from the Villages of Hammond and Roberts and Towns of Hammond and Warren. Details on the inset model will be worked out in the next few weeks with the upper Kinnickinnic watershed as the focus. There was good response from all in attendance. We will work with U.S.G.S. in the next few weeks to work out the details focusing on the upper Kinnickinnic watershed. Several local people indicated willingness to help with this. This will help everyone have a better understanding of the groundwater system there. This will probably set a precedent for doing other inset models in the County. Land Information Report - Fodroczi reported that Brett Budrow is continuing work with Emergency Communications Department and a consultant to set up a centerline map database so they can begin the wireless E911 project. Corporation Counsel reviewed the license agreement with the commercial group that has the data. The database is nearly complete and the new system will be implemented soon. Real Property Lister Update — Fodroczi reviewed with the Committee the updated status report on board of review scheduling for work rolls. Most municipalities are complete. Several were done by electronic exchange, a significant increase from the previous year. He also distributed copies of a worksheet showing a summary of documents that have been processed and completed through June and the documents yet to be done. There is only a three week backlog. IT department is creating a report that will include these numbers and the number of new lots and will be reviewed with the committee each month. The Committee recessed from 10:00 to 10:10 a.m. Capital Outlay Plan (continued) - Register of Deeds Kay Walsh distributed that department's capital outlay plan. The addition of a plat cabinet is the only new item for the next budget. Walsh then reviewed the Register of Deeds current statement of mission, business responsibilities, structure and management, staffing and education, financial resources, capital assets and measuring progress. This will be attached to the 2007 budget. Items that were changed this year are highlighted. New imaging software has been installed. The new image server was installed and all images were moved to that new server. She noted that the aperture scanning project is progressing well. 52 of the 777 volumes are already imported and are being reviewed. So far 258 electronic Real Estate Transfer Returns have been received since this was implemented in April, 2006. More and more people are using that method. We are also receiving electronic real estate documents for recording. At present three vendors are using this method. This definitely helps reduce the staff workload. These vendors establish an escrow account with the county to cover the recording fees. There is approximately $10,000 in that account currently. Motion by Krueger, 2 by Burri to go forward with capital outlay items for Planning & Zoning and Register of Deeds. Motion carried. Code Enforcement Report - Jennifer Emmerich presented a report on the number of violations and enforcement of violations. Many of the previous year violations have been settled, so the list is much shorter than last year. Rezoning Schedule - A hearing for two rezonings and one waiver request is scheduled for August 23 at 7:00 p.m. in Hudson Land Use Ordinance Amendments — Bezek distributed the packet with explanation of the proposed ordinance changes that will be sent to County Board for approval. Committee discussed public concerns received at the hearing. Bezek mentioned that another issue is whether documents regarding BMPs should be referenced in the ordinance. After discussion Committee members agreed that the current writing is adequate and handouts could simply be provided to applicants. Motion by Krueger, 2nd by Burn to approve amendment changes to Chapter 12 Sanitary; Chapter 13 Land Division; Chapter 17 Zoning, Minimum Lot Size in Shoreland Overlay District to Allow for Conservation Design Development; and Chapter 17 Zoning, Grading and Filling in Shoreland Overlay District and submit to County Board for approval. Motion carried. Meeting adjourned at 11:42 a.m. ResDectfully submit ed: dy Olso , Recording Secretary Stan Krueg r, S cretary 08 -08 -06