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HomeMy WebLinkAboutPlanning & Zoning 10-10-06 AMENDED NOTICE OF MEETING AND AGENDA PLANNING AND ZONING COMMITTEE TUESDAY, OCTOBER 10, 2006 8:30 A.M. ST CROIX COUNTY GOVERNMENT CENTER, ROOM 1281 1101 CARMICHAEL ROAD, HUDSON, WI CALL TO ORDER ROLL CALL ADOPTION OF AGENDA APPROVAL OF MINUTES OF PREVIOUS MEETING DATE OF NEXT MEETING OLD AND NEW BUSINESS 1. Land Use Ordinance Applications a. Municipal Plats b. Waiver Request Public Hearings to be Scheduled c. Discussion of letter pertaining to preliminary plats submitted under old subdivision ordinance.* 2. Planning and Zoning Business a. Bills and Invoices b. 2007 Budget Report c. Personnel Update d. Office Remodeling e. Planning Report f. Resolution Authorizing Comprehensive Planning Grant Application* g. Recycling Cooperative Agreement* h. Land Information Report i. Real Property Lister Update j. Code Administration Report k. Rezoning Schedule 1. Land Use Ordinance Amendments m. Town of Kinnickinnic Correspondence ANNOUNCEMENTS & CORRESPONDENCE POSSIBLE AGENDA ITEMS FOR NEXT MEETING ADJOURN (Items may be taken in different order) ** Additions /Changes /Corrections DATE: October 5, 2006 MINUTES PLANNING AND ZONING COMMITTEE ST. CROIX COUNTY GOVERNMENT CENTER, HUDSON WI October 10, 2006 Present: Committee: Supervisors Wally Habhegger, Lois Burri, Ron Troyer, Stan Krueger, Gene Ruetz Staff: Dave Fodroczi, Bob Bezek, Ellen Denzer, Brett Budrow, Judy Olson Guests: Mary Murphy Call to Order: Chair Habhegger called the meeting to order at 8:30. Adoption of Agenda: Motion by Burri, 2 °a by Ruetz to adopt the agenda. Motion carried. Action on Previous Minutes: Motion by Burri, 2 °d by Krueger to approve the minutes of August 23, September 6 and September 12, 2006. Motion carried. Date of Next Meeting: A public hearing is scheduled for October 19 at 7 p.m. in Hudson on ordinance revisions. Next regular committee meeting will be October 24 with one waiver request. Land Use Ordinance Applications Municipal Plats — none Waiver Request Public Hearings to be Scheduled — No waiver requests were submitted this month. Discussion of letter pertaining to preliminary plats submitted under old subdivision ordinance. Blackburn discussed with the Committee the draft letter. He stated that there are 17 or 18 such plats with no record of an application for final plat or CSM approval going back two years. Developers must contact the department if the plat is beyond the six month window. There was discussion about whether plats more than two years old being denied when submitted for final approval. Bezek will draft a letter for Habhegger's review and signature letting developers know that the plat will not be approved if submitted. Blackburn stated that there are nine tabled certified survey maps submitted under the old ordinance, one of those is in court. Letters were sent to those developers saying the applications were tabled and if resubmitted for, will be denied. Planning and Zoning Business Bills and Invoices — The September 2006 Planning Revenue Report and September 2006 Planning Bills and Invoices were reviewed by the Committee and signed by Chair Habhegger. 2007 Budget Report - Fodroczi gave an update on the bill from the City of Hudson for maintenance of the Lake Mallalieu dam. The City has outstanding expenses of $26,000 from 2004 and 2005. We received another bill with a different amount, $8,860. He said he will talk to the City Treasurer. $5,000 per year is budgeted. The 2004 expense should have been paid in 2005, but the bill was not received. This is the first bill received this year for 2005 expense and was not approved by Finance Committee. The first $5,000 was to cover 2004 expenses which was not billed previously. Fodroczi distributed a report of all budget cuts for all department made by County Board. Finance Committee did not approve the new positions and the Real Property Assistant hours increase was denied. That position will remain at 75% time. The remodeling costs were also denied. The Planner position for the mitigation funds was approved, but as a contract position to be contracted to end when the project is complete and to include no unemployment compensation. Personnel Update - Fodroczi reported that he will bring a proposal to the October 24 meeting for how to handle the additional Real Property staff needs beginning in 2007. Fodroczi stated that the Office Manager position is still being negotiated by administration and the union. He will report more on the changes of the Code Enforcement position at the October 24 meeting. Bezek stated that existing staff is now covering code enforcement issues while that position is vacant. Office Remodeling - Fodroczi reported that all remodeling except the change in Economic Development Corporation space should be done in the next week. Staff has already started purging and discarding items. He had conversations with Bill Rubin and Chuck Whiting. Whiting has an estimate to divide the old lunchroom into two spaces for $5,100. Rubin was asked to do a formal proposal for that space and request the EDC board for funds to cover the cost. Committee members agreed that EDC can remain in the present area for a few more months. Town of Kinnickinnic Correspondence - Mary Murphy, Chair of the Town of Kinnikinnic, explained a letter sent earlier regarding concerns with the 100 foot setback requirement in the old ordinance and allowing landowners who had non complying structures change CSMs to allow 50 foot setback as now allowed in the new ordinance. She asked that, when doing more amendments to ordinance, the provision that this only apply to vacant lots be changed. She stated that there are only a few cases in the Town of Kinnickinnic that would be affected. It was understood that when the new ordinance was done these lots could no longer be non - conforming. She asked that the words "vacant lot" be omitted. Murphy also expressed that she was unhappy with the $750 waiver request fee for changing the plat. Bezek explained that the fee is for the costs of holding a public hearing. The Committee recessed at 9:50 a.m. The meeting resumed at 10:00 a.m. Planning Report — Denzer reported that the Town of Star Prairie is holding a visioning workshop on October 11 with Anna Haines from UW- Stevens Point as facilitator. Haines was recommended for that project by Jim Janke. Flyers were mailed to all landowners in the Town. Flyers were also distributed to residents of Wall Street Village. Budrow reported that the Town of Baldwin is making good progress on its comprehensive plan. A public hearing is scheduled for November 9. The Town land division ordinance will be changing to allow four lots in five years using County standards. Two lots in five years is now allowed. The ordinance will allow no major subdivisions. The Town is also creating standards to recognize agricultural driveways. Denzer reported on the status of the Heartland Project. The person handling this project in the State Land Administration Office has left. The last payment for the Town of Hammond should be received soon. Denzer reported that all towns are interested in developing a rural living guide. The County will create one and each town can do an insert with local information. Jim Janke will act as interim consultant in creating a template for the towns. It will be used for educating the public and rural living and could be distributed to homeowners by realtors, mortgage companies, and with sanitary permits. Denzer distributed a format for committee review. Resolution Authorizing Comprehensive Planning Grant Application - Denzer is working with Regional Planning and communities to get a comprehensive plan with the State. The application is due November 1. Eight towns and four villages are joining in for this one large regional project. Positive responses were received from several communities. The resolution will have to be approved by the County for the County's portion. Others will have to do their own resolutions. The County is eligible for $75,000 in grant funds to be used over a 36 -month project period. $75,000 match. Motion by Troyer, 2 °a by Burri to approve the resolution. Motion carried. Recycling Cooperative Agreement - Havens reviewed the agreement and stated that it had been reviewed by Greg Timmerman. Looking to partner with Dunn County to review and revise current recycling ordinances. Havens stated that after completing the apartment and school recycling projects the ordinance is the next priority. There is a current resolution on file with the State. The Committee needs to approve the cooperative agreement. Work will begin by reviewing other county, state and national recycling ordinances. Motion by Troyer to support the cooperative agreement as presented. Motion 2" a by Ruetz and carried. Work will begin on November 1. Land Information Report - Budrow reported that he is working with Emergency Communications doing mapping for fire departments and Emergency Medical Services. He is continuing the E911 centerline mapping project and contracted with the Laurence Group from Maplewood. He stated that there is always the issue of who is going to pay for maps. He also noted that school district maps have been added to the website and discussed the possibility of adding fire district maps to the website as well. Real Property Lister Update — Fodroczi reported that the department is very up to date on plats, CSMs and documents. They will have meetings with the Treasurer beginning next week to organize the transition process for tax processing between the County and municipalities for the next year. Staff will close down adding anything to the files from municipalities beginning October 31. We will assume City of Hudson tax processing in January 2007. Code Administration Report Rezoning Schedule - Bezek reported that there is one rezoning request for November and will be scheduled for November 29. Land Use Ordinance Amendments — Bezek reported that the notices were sent for the public hearing on October 19 on amendments to the livestock siting ordinance. Land and Water is very supportive of the changes. He stated that horses are a big issue. Bezek also discussed the need sign ordinance changes. The Board of Adjustment is also recommending changes to be made. There is a current pending lawsuit. A draft of changes was done two years previous. Staff has not met yet to review but Bezek will report more in November. Bezek stated that the ordinance is clear on what can be done on other's property, but not clear on what can be done on the property owner's own property. Rivers Edge wants to do very large signs on its own property. Board of Adjustment denied the application, and that decision is being challenged. Meeting adjourned at 11:05. Respectfully submitted: L Judy O on, Recording Secretary Stan Krueger, Secret 10 -10 -06