Loading...
HomeMy WebLinkAboutCouncil on Aging & Disabilities 03-18-11 * *Revised ** NOTICE OF MEETING AND AGENDA ST. CROIX COUNTY COUNCIL ON AGING AND DISABILITIES Friday, March 18, 2011 at 9:00 am ** County Board Room, Hudson, WI 54016 CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL REVIEW OF AGENDA CONSENT OF AGENDA APPROVAL OF MINUTES OF PREVIOUS MEETING — Thursday, February 17, 2011 DATE OF NEXT MEETING: Thursday, April 21, 2011 OLD AND NEW BUSINESS 1. Monthly Financial report 2. Consideration of claims and vouchers by Lee and appoint member to review vouchers at next meeting 3. ADRC State Budget — update 4. Budget Priority Planning 5. Senior Care — update 6. Aging Updates a. 2011 Aging Unit Assessments —letter of acceptance b. Vacant Position Request — update c. Caregiver Program i. Interfaith Volunteer Needs handout ii. DayAway Adult Day Respite program update d. Transportation Program i. Transportation Requests ii. 85.21 DOT state grant funding update iii. Weekend Transportation e. Senior Center/Nutrition Program i. Senior Center activities ii. Pie Fundraiser iii. Annual Countywide Card Tournament iv. Preventative/Nutrition Program Coordinator position clarification 7. ADRC Updates a. ADRC annual evaluation/site visit b. Information & Assistance Specialist — update c. Adult Protection and Benefit Specialist Contract Position — update d. Staff relocations e. Upcoming Events i. 3r Annual Health & Wellness Expo ii. Volunteer Appreciation Luncheon 8. Correspondence 9. Possible Agenda Items for next meeting 10. Adjourn NOTE: A quorum of the St. Croix County Board of Supervisors (County Board) may be present at this meeting. Therefore, this notice also serves as notice of a meeting of the County Board for the purpose of obtaining information relating to subjects listed above for use at future County Board meetings. (Items may be taken in different order) * * Additions/Changes/Corrections SUBMITTED BY Brad Beckman, ADRC Manager COPIES TO County Board Office, County Clerk, News Media/ Notice Board, Committee Members Items for County Board approval must be submitted to the County Clerk's office by Wednesday morning preceding a County Board meeting. 03/15/2011 4:07 PM "Official" COUNCIL ON AGING AND DISABILTIES MEETING March 18, 2011 County Board Room, Hudson, WI CALL TO ORDER: Council Chair Nelson called the meeting to order at 9:00 a.m. Pledge of Allegiance was said. ROLL CALL: Supervisors: Al Schrank, and Sharon Norton - Bauman; Council members: Michelle Chevalier, Sue Nelson, Deb Brennan, Judy Harrison- Belisle and Lois Burri. Also present Administrative Assistant Renea Aeschliman; Community Services Coordinator Tracy Davis; Information & Assistance Specialist Denise Gillen; ADRC Manager Brad Beckman; HHS Director Fred Johnson; and HHS Financial Manager Tonya Kusmirek; St. Thomas Social Work Student Susan Amann. Excused were Supervisors Esther Wentz and Richard Marzolf and Council members Ramsey Lee and Vera Grant. ACTION OF PREVIOUS MINUTES: A motion to approve the minutes as corrected was made by Supervisor Schrank; seconded by Council member Harrison- Belisle; motion carried. DATE OF NEXT MEETING: Thursday, April 21" in the County Board Room of the St. Croix County Government Center in Hudson. 1. Monthly Financial Report: Beckman distributed financial information for the ADRC and the Aging programs as of March 4 th representing 2010 revenue and expenses. HHS Financial Manager Kusmirek reported there was no real change from last month on Fund 205 and Kusmirek is working on finishing the 2010 report for Fund 230. The ADRC has done rather well with the 100% Time Reporting and maximizing the federal match. Johnson pointed out adjustments with revenue and expenses are being worked on to provide a more accurate form of reporting. Revenue adjustments will be discussed at next month's meeting. Kusmirek explained the financial report for 2011 as of March 4 fund 230, does not show any revenue. This is due to timing submission of reports and receipt of revenue. In funds 230 and 205 the expenses are under budget at this time. Johnson pointed out there were would be additional columns on the financial reports stating what receivables are due and payables in process. The goal is to consolidate line items and present a more accurate report to the Council. Aging Trust Accounts: The Council members received information on the 3 Aging Trusts — Nutrition Trust, Transportation Capital Trust, and 85.21 DOT Trust. Kusmirek explained the handout contains the explanation/detail on the Trust accounts and up -to -date balances. The balance of January 1, 2010 is shown with all activity on each of the Trusts throughout the year till December 21, 2010. A report similar to this report will be provided on a quarterly basis to the Council unless bigger purchases are made and expended to the Trust accounts. 2. Consideration of Claims & Vouchers: Supervisor Schrank reviewed the vouchers. A motion to accept the vouchers as presented was made by Supervisor Schrank and seconded by Council member Burri; motion carried. Please see page 4 for a list of vouchers reviewed by Schrank. Council member Lee will review next month's vouchers. 3. ADRC State Budget - update: Johnson handed out information presented at the Wisconsin County Association Legislative meeting on Thursday, March 17 Johnson highlighted the sections that will impact Health & Human Services and ADRC budgets. There was discussion on how Medical Assistance eligibility may change under the Budget Repair Bill, and changes to Family Care and Income Maintenance under the proposed 2011 -2013 Biennial Budget. Johnson pointed out a cap on enrollment into Family Care has been proposed which raises a concern as to where consumer go to have needs met. How much of the monies each Council on Aging & Disabilities Page 1 05/05/11 county is allocated to pay back to the state for the implementation of Family Care to manage those individuals who can not receive service? The funding amount for ADRCs was not changed however the MA/Federal match percentage may change. Johnson pointed out another concern with the proposed budget surrounding the creation of centralized enrollment for programs such as Medical Assistance and FoodShare. The timeliness of the state is worse when compared to that of the counties'. With centralized enrollment there may again be some cost shifting back to the counties. Consumers will be placed on a waiting list and some consumers may not want to wait and seek Protective Placement. Counties will then be responsible for those folks in Protective Placements causing additional costs. Supervisor Norton - Bauman urged the Council members to voice their concerns with legislators before the bill passes. Johnson mentioned he would be going to Madison on April 6 and would be willing to take letters with him to be shared with the legislators. Beckman informed the Council ADRC funding level remains the same, but cuts could still take place. Funding for Aging programs was left the same at state level, but at the county level funding may be cut. 4. Budget Priority Planning: Johnson mentioned the Administration Committee is going to start the process for 2012 budgets and priorities within services. The County Board will review priorities in May and the Committee of the Whole will have preliminary discussions in April. Johnson would like management staff to review programming and look at the parameters of mandated, essential, and optional. He asked them to review mandates by focusing on state statutes and /or provide specific references why the program must be done; if not mandated then essential meaning if the service is not provided we will experience costs elsewhere; optional neither of the other options but may still cause costs in other ways to the state or county. Talking points staff have been asked to look at are if the service is provided elsewhere will revenue be lost, what impact to local consumers without the service, will a waitlist be created due to cuts or reductions? 5. Senior Care — update: Council members received an article from the Milwaukee Journal Sentinel and an email to Brad from Senator Kohl's office. 6. Aging Updates: • 2011 Aging Unit Assessments — letter of acceptance Beckman informed the Council a letter of acceptance was received from GWAAR regarding the 2011 Aging Unit Assessment. • Vacant Position Request — update Beckman informed the Council the Nutrition Program Cook Aide position was approved to fill. Applications are being accepted. Beckman informed the Council not only was a Cook's Aide needed, but also subs for Nutrition Program Managers, Cooks, and Cook's Aides. It was suggested the Nutrition Program should be viewed the same as Nursing Home and St. Croix Industries amd have a pool of substitutes or on call staff. A motion was made to have Beckman and Johnson develop a plan to create a pool of on -call staff for the Nutrition Site and Transportation by Supervisor Norton - Bauman; seconded by Council member Burri; motion carried. • Caregiver Program Caregiver Support Coordinator Abrahamson was not present for the Council meeting. • Interfaith Volunteer Needs Handout Beckman informed the Council to review the most recent volunteer needs list in the monthly packet. • DayAWay Adult Respite Program Update • Transportation Program • Transportation Requests Community Services Coordinator Davis presented transportation requests for use of the Woodville and Glenwood City vans to Eau Claire on March 22 nd ; Glenwood City to River Falls Cookie Factory on April 8 A motion to accept the transportation request was made by Supervisor Schrank; seconded by Council member Harrison- Belisle; motion carried. Council on Aging & Disabilities Page 2 05/05/11 • 85.21 DOT state grant funding update Davis informed the Council as of today the 85.21 remains in a segregated fund and remains the same for 2012 and 2013. Transit funding moved into the general fund which may impact the River Falls Ride Share and New Richmond Ride Share programs. A meeting is scheduled for March 23 in Eau Claire to discuss a centralized Transportation Medicaid broker. No ADRCs have been contacted to contract with the broker. There are a lot of requirements in the contract and there is some concern that the Volunteer Medical Transportation Program may be affected. More information will be presented when it is available. • Weekend Transportation Davis explained a meeting was held with Center for Independent Living, Kilmanjaro Taxi, Council member Lee, Supervisor Marzolf, Davie, and Beckman last week. The weekend transportation program was not as big as hoped and there was some confusion as to how the program works. An increase in advertising will take place in Hudson to increase the awareness of the program. • Senior Center/Nutrition Program • Senior Center activities: Many of the Senior Centers hosted St. Patrick's Day parties and are getting ready for the Annul Countywide Card Tournament • Pie Fundraiser: Davis reminded the Council members all ten of the Senior Centers are taking part in the Easter Pie Fundraiser. • Annual Countywide Card Tournament Deer Park will kick off the Card Tournament on March 23 at 9:00 a.m. • Preventative/Nutrition Program Coordinator position clarification Johnson pointed out the Council reviewed the resources at hand and filled the contracted position with no benefits attached. Increasing the hours of the PNPC has not been brought back to the Council primarily due to the increase on the benefit side. At this time, a position request will not be brought forward until more information is known regarding budgets. Johnson recommended to put the position request on hold for now and present it at a later time. 7. ADRC updates: • ADRC annual evaluation/site visit: Beckman, Council member Brennan, Supervisor Norton - Bauman, and two state representatives (Kathy Solberg & Neal Minogue) met earlier in the week and discussed the annual ADRC evaluation. Council member Brennan stated overall the evaluation was positive. There were issues surrounding signage along the highway and confidentiality within the space. Even though confidentiality was found to be an issue, the space is utilized well. A copy of the evaluation results was provided to Council for review. • Information & Assistance Specialist — Update Information & Assistance Specialist Denise Gillen reported between February 17, 2011 to March 16, 2011, no referrals were made to Community Health Partnership — Partnership Plan; 5 referrals were made to Community Health Partnership — Family Care Plan; 4 individuals disenrolled from CUP. Five clients have been referred to IRIS with six enrolled and no disenrollments. There were five nursing home relocation referrals. There were 66 PAC referrals with 22 of them requesting information on the ADRC. The total number of assessments for the month was twenty- eight. One hundred sixty individuals are currently on the waiting list. Kelly Weber and Denise Gillen will be attending the Keys to Success Event in April. • Adult Protection & Benefit Specialist Contract Position — update Beckman informed the Council, applications were received and interviews were held. Miranda Hotter was hired to fill both of the positions as a combined position for 32 hours a week. She will begin on March 22 and comes to St. Croix County from Eau Claire County. • Staff Relocations Beckman informed the Council Information & Assistance Specialist Cia Westphal moved to an empty office in Planning & Zoning and both Adult Protection Social Workers Mike Council on Aging & Disabilities Page 3 05/05/11 Traynor & Deloris Mosay moved into Room 1249 near Information & Technology. With the relocation of three staff, the formation of two offsite workstations within the ADRC were created for HHS staff needing a place to either start or end their day. ■ Upcoming Events: Health & Wellness Expo April 2nd at WITC in New Richmond; Volunteer Appreciation Luncheon is set for April 29 at The Orchard in Baldwin. 7. Correspondence 8. Possible Agenda Items for Next Meeting: Revenue Adjustments under the financial report; Nutrition Program Managers A motion to adjourn was made by Council member Chevalier and seconded by Supervisor Schrank; motion carried. Renea Aeschliman, Administrative Assistant Lois Burri, Secretary Date Amount February 3, 2011 $ 927.86 Fund February 10, 2011 $ 15,950.07 205 February 17, 2011 $ 6,856.26 Aging Total $ 23,734.19 Date Amount Fund February 3, 2011 $524,508.13 230 February 10, 2011 $ 2,385.68 ADRC February 17, 2011 $ 11,539.86 Totall $ 538, 42 9.6 7 Council on Aging & Disabilities Page 4 05/05/11