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Home My WebLink AboutTransportation Committee 05-09-06 ► NOTICE OF MEETING AND AGENDA ST. CROIX COUNTY TRANSPORTATION COMMITTEE May 09, 2006 - 9:00 A.M. St. Croix County Highway Department Office, 920 -3' Street, Hammond, WI CALL TO ORDER ROLL CALL ADOPTION OF AGENDA COMMITTEE REORGANIZATION: APPROVAL OF MINUTES OF PREVIOUS MEETING DATE OF NEXT MEETING APPROVE VOUCHERS FOR PAYMENT REVIEW FUND BALANCES REVIEW HIGHWAY SAFETY MINUTES SEMINAR ATTENDANCE REQUESTS STATE PROJECT REQUESTS ANNOUNCEMENTS & CORRESPONDENCE OLD AND NEW BUSINESS 1. Stillwater Bridge /Crossing Update 2. Machinery Management Update 3. Deer Park Shop Site Plan Update 4. Consider Centerlining and Edgelining Proposals 5. Consider Sign Material Proposals 6. Review and Discuss Update of Highway Department History 7. Discuss and Consider Mailbox Encroachment Policy Update 8. Review 2005 Financial Report of Operations 9. View 2006 Construction and Facilities Projects ANY OTHER BUSINESS AUTHORIZED BY LAW POSSIBLE AGENDA ITEMS FOR NEXT MEETING ADJOURN (Items may be taken in different order) SUBMITTED BY - Tim Ramberg, Highway Commissioner DATE SUBMITTED — April 26, 2006 ** Additions /Changes /Corrections Items for County Board approval must be submitted to the County Clerk's office by Wednesday morning preceding a County Board meeting. 4/26/2006 3:32 PM MINUTES OF THE ST. CROIX COUNTY TRANSPORTATION COMMITTEE Meeting of May 9, 2006 The meeting was called to order by Chairman King at 9:00 A.M. Roll call was taken with King, Grant, Peterson, Rebholz and Hurtgen in attendance. Others present for all or parts of the meeting include Tim Ramberg, Rich Loney, Kevin Brown, Randi Tolonen and Jeff Durkee. A motion was made and seconded (Rebholz /Grant) to adopt the agenda as published. Motion carried. King turned the meeting over to Ramberg to conduct the organization of the Transportation Committee. A motion was made and seconded (Peterson /Rebholz) to appoint King as Chairman and Grant as Vice -Chair for the 2006 -2008 term. Motion carried. A motion was made and seconded (Grant /Rebholz) to appoint Peterson as Secretary for the 2006 -2008 term. Motion carried. Ramberg turned the meeting back over to Chairman King. A motion was made and seconded (Rebholz / Hurtgen) to approve the minutes of the April 6 and April 7, 2006 meetings. Motion carried. A motion was made and seconded (Peterson /King) to set the next meeting for June 8, 2006 at 9:00 a.m. with King and Grant reviewing vendors prior to the meeting. Motion carried. King and Peterson reviewed the vouchers at 8:30 A.M. A motion was made and seconded (Peterson /King) to approve the vouchers for payment. Motion carried. Bond distributed and reviewed the January 31, 2006 fund balance comparing them to the previous year's balances. Ramberg distributed a preliminary list of retroactive labor fees billable to local entities. He requested the Committee review them to discuss at the June meeting. Bond reported that the Safety Committee met on May 4th. She updated the Committee on the Safety Committee discussions, and requested permission to hold the safety meeting this fall at the Baldwin American Legion. A motion was made and seconded (Peterson /Rebholz) to approve holding the employee safety meeting on Wednesday October 25, 2006. Motion carried. There were no seminar attendance requests this month. Ramberg reviewed a State Project Request with the Committee. A motion was made and seconded (King /Grant) to approve a Local Force Account (LFA) with the State of Wisconsin for traffic control on STH 65 in the amount of four thousand five hundred dollars ($4,500.00). Motion carried. ST. CROIX COUNTY TRANSPORTATION COMMITTEE MINUTES Page 2 May 9, 2006 Ramberg reviewed the following announcements and correspondence with the Committee. • May 12 District 6 Commissioner's and Committeemen's meeting. • WCHA Summer Highway Conference June 12 through 14, 2006. • Resolution to be presented at the 2006 Summer Highway Conference recognizing Art Jacobson for his 10 years of service on the St. Croix County Transportation Committee. • Award of the joint (intergovernmental) Traffic Signing and Marking Enhancement Program application with ten (10) towns for a total of one hundred eighty -six thousand three hundred ninety -four dollars ($186,394.00), which is 75% of the application. • Discussion of county resolutions passed to express the need to maintain the integrity of Transportation Aids /Funds for transportation use only. • Correspondence from the Village of Somerset, to the State of Wisconsin opposing joint use of the current driveway access to the Highway Department Somerset shop site and a proposed building development west of the Highway shop. Stillwater Bridge /Crossing Update: Ramberg and County Board Chair Malick have signed the Memorandum of Agreement. A final stakeholders meeting is scheduled for sometime in July of 2006. Machinery Management Update: Loney distributed and reviewed the 2006 updated equipment needs list - noting items previously approved for purchase and the effect on the machinery budget. The group discussed fossil fuel usage and other possible energy conservation ideas for future agendas. Deer Park Shop Site Plan Update: Loney updated the Committee on the progress of the Deer Park shop site plan. He noted several entities have contacted the Highway Department with various requests to utilize the building. Ramberg said these types of requests would be further investigated when building plans are being developed. Consider Centerling and Edging Proposals Loney reviewed the striping proposals received. A motion was made and seconded (Grant/ Peterson) to accept the proposal from Traffic Marking Services, Inc. of Maple Lake, Minnesota for the following on both the County and State Highway systems; 4" yellow striping at $.0315 per linear foot, 4" white striping at $.0315 per linear foot, 8" white striping at $.063 per linear foot, 4 yellow epoxy at $.54 per linear foot, 4" white epoxy at $.30 per linear foot, 8" white epoxy at $.60 per linear foot and removal at $.75 per linear foot. Motion carried. Consider Sign Material Proposals: Loney reviewed the sign material proposals received to be used in the awarded Traffic Signing and Marking Enhancement Program project. A motion was made and seconded (King /Hurtgen) to accept the proposal from Decker Supply Company of Madison, Wisconsin for the following signing materials; R1 -1 Stop at $59.60 each, stop signs at $42.13 each, 4 -way signs at $ 7.34 each, W3 -1A stop ahead at $74.33 ST. CROIX COUNTY TRANSPORTATION COMMITTEE MINUTES Page 3 May 9, 2006 lA stop ahead at $74.33 each, W2 -1 intersection at $74.33 each, warning 30" x 18" at $31.59 each, warning 30" x 12" at $17.09 each, W1 -8 chevron at $30.14 each, chevron brackets at $36.65, 36" stop ahead at $74.33 each, 30" x 9" street sign at $25.51 each, 36" x 9" street sign at $27.84 each, street sign bracket at $4.85 each, 12' post at $15.45 each, 48" x 24" arrows at $67.85 each, bridge markers at $22.86 each, warning signs at $54.43 each and speed limit signs at $37.71 each. Motion carried. Review and Discuss Update of Highway Department History: Ramberg and Tolonen discussed the status of the Highway Department History update. The Committee concurred on the revisions and enhancements discussed and asked to review a draft copy closer to completion. Discuss and Consider Mailbox Encroachment Policy Update: Ramberg highlighted information gathered from various sources regarding encroachment and placement of mailboxes. He will continue to inform the Committee as additional information is compiled. Year -end Financial Closing Update: Bond and Ramberg distributed and reviewed the 2005 Highway Department Report of Financial Operations. View 2006 Construction and Facilities Projects: Ramberg, Brown and the Committee toured several of the current projects throughout the county. Other Business: There was no other business to come before the Committee this month. Adjournment: A motion was made and seconded (Peterson /Rebholz) to adjourn at 1:43 P.M. Motion carried. ----------------------------- SECRETARY