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HomeMy WebLinkAboutTransportation Committee 06-09-06 s NOTICE OF MEETING AND AGENDA ST. CROIX COUNTY TRANSPORTATION COMMITTEE June 9, 2006 -9:00 A.M. St. Croix County Highway Department Office, 920 -3 Street, Hammond, WI CALL TO ORDER ROLL CALL ADOPTION OF AGENDA APPROVAL OF MINUTES OF PREVIOUS MEETING DATE OF NEXT MEETING APPROVE VOUCHERS FOR PAYMENT REVIEW FUND BALANCES REVIEW HIGHWAY SAFETY MINUTES SEMINAR ATTENDANCE REQUESTS STATE PROJECT REQUESTS ANNOUNCEMENTS & CORRESPONDENCE OLD AND NEW BUSINESS 1. Discuss Energy Conservation Strategies 2. Consider Loader Upgrade Offer 3. Machinery Management Considerations 4. Deer Park Shop Site Plan Considerations 5. Consider Village of Somerset Highway Shop/Pit Inquiry 6. CTH "K" and CTH "T" Possible Excess Right -of -way Mitigation Options 7. Retro Active Local Billings 8. Highway Department Employee Staffing Status 9. Discuss and Consider Mailbox Encroachment Policy Update 10. County Surveyor Update 11. CTH "CC" Construction Project Update 12. Adopt -A- Highway Update 13. Mission and Business Responsibilities Update 14. Goal Setting Items, Including 6 -Year Plan Update 15. 2007 Budget Discussions ANY OTHER BUSINESS AUTHORIZED BY LAW POSSIBLE AGENDA ITEMS FOR NEXT MEETING ADJOURN (Items may be taken in different order) SUBMITTED BY - Tim Ramberg, Highway Commissioner DATE SUBMITTED — June 1, 2006 ** Additions /Changes /Corrections Items for County Board approval must be submitted to the County Clerk's office by Wednesday morning preceding a County Board meeting. 6/1/2006 1:46 PM MINUTES OF THE ST. CROIX COUNTY TRANSPORTATION COMMITTEE Meeting of June 9, 2006 The meeting was called to order by Chairman King at 9:00 A.M. Roll call was taken with King, Grant, Peterson and Hurtgen in attendance. Rebholz was excused. Others present for all or parts of the meeting include Tim Ramberg, Rich Loney, Jane Bond. A motion was made and seconded (Peterson /Hurtgen) to adopt the agenda as published. Motion carried. A motion was made and seconded (Grant /Hurtgen) to approve the minutes of the May 9, 2006 meeting. Motion carried. A motion was made and seconded (Peterson /King) to set the next meeting for July 7, 2006 at 9:00 a.m. with King and Rebholz reviewing vendors prior to the meeting. Motion carried. King and Grant reviewed the vouchers at 8:30 A.M. A motion was made and seconded (King /Grant) to approve the vouchers for payment. Motion carried. Bond distributed and reviewed the May 15, 2006 fund balance comparing them to the previous year's balances. There were no new Safety Committee minutes to review. There were no seminar attendance requests this month. There were no State Project Requests this month. Ramberg reviewed the following announcements and correspondence with the Committee. • Upcoming schedule for surface reclaiming. • Update on the recent concrete pavement buckle on I -94, and status of other areas showing signs of stress. • Receipt of additional county resolutions regarding the preservation of transportation funds. • Request for commuter rail in the Hudson area. • Meeting with St. Croix County and Wisconsin Department of Transportation regarding land value negotiation. • Update on status of Somerset shop driveway. County Surveyor Update: Halling gave the Committee a brief overview of the County Surveyors current and upcoming workload. Consider Village of Somerset Highway Shop /Pit Inquiry: Ramberg conveyed a request from the Village of Somerset to purchase a portion of our pit property adjacent to their existing business park. This parcel would be used for future industrial development. The Committee revisited their previous decision to keep the land until all useable material has been extracted or equivalent arrangements have ST. CROIX COUNTY TRANSPORTATION COMMITTEE MINUTES Page 2 June 9, 2006 been made. Ramberg will contact the Village with. two alternative options of allowing the Village to find or trade a comparable pit in the area for the land in question or the option of the Village having the current pit's material crushed and stockpiled for the County then sell the Village the land in question— CTH "K" and CTH "T" Possible Excess Right-of-Way Mitigation Options: Ramberg and Halling reviewed the excess Highway Department right -of -way in the area of CTH "K" and CTH "T ". The Committee discussed possible options for use of the property. Discuss Energy Conservation Strategies: Ramberg gave an update of findings on energy conservation strategies. The Department will continue to look for more efficient ways to effectively operate. Consider Loader Upgrade offer: Loney presented the Committee with an offer to upgrade our existing John Deere 644H pit loader. A motion was made and seconded (Peterson /Grant) to accept the upgrade offer from Nortrax of Eau Claire, Wisconsin for a new John Deere 644J Articulated 4 wheel Drive Loader for fifty -nine thousand three hundred ninety -five dollars ($59,395.00). Motion carried. Machinery Management Update: Loney distributed and reviewed the 2006 updated equipment needs list- noting items previously approved for purchase and the effect on the machinery budget. CTH "CC" Construction Project Update: Ramberg and King informed the Committee of the status of the CTH "CC" project. Deer Park Shop Site Plan Update: Loney updated the Committee on the progress of the Deer Park shop site plan. He noted additional requests to utilize the building. These types of requests would be further investigated when building plans are being developed. He also commented on an agreement made with the previous landowner for storage of material, and inquiries from a neighboring property owner. Retro- Active Local Billings Bond and Ramberg distributed and reviewed a listing of bills to locals resulting from a union contract settlement. A motion was made and seconded (Peterson /King) to write off any bill for retro- active labor charges resulting from the settlement of the 2006- 2007 union contract for one hundred ($100.00) dollars or less. Motion carried. Employee Department Employee Staff Status: Ramberg identified the recent changes in the Highway Department staff as well as future staffing needs. Discuss and Consider Mailbox Encroachment Policy Update: No current information was available on the mailbox encroachment policy. Ramberg will continue to update the Committee as progress is made. ST. CROIX COUNTY TRANSPORTATION COMMITTEE MINUTES Page 3 June 9, 2006 Adopt -A- Highway Update: Loney circulated and reviewed 2006 County Adopt -A- Highway statistics. Mission and Business Responsibilities Update: The Committee discussed revisions of the mission and business responsibility statement. Goal Setting Items, Including 6 -Year Plan Update: The Committee discussed the Transportation Committee and Highway Department goals, including the programs, plans and budgets. An updated version of the Highway Department's 6 -year plan was reviewed. Ramberg noted that the items on the County Board goal setting task list are areas the Highway Department is constantly working on and will continue to do so in order to continue to be an efficient, quality driven department. 2007 Budget Discussion: Upcoming items to be included in the 2007 Highway Department budget, as well as the impact of the rising material costs were discussed. Ramberg will keep the Committee informed as additional budget numbers become available. Other Business: There was no other business to come before the Committee this month. Adjournment: A motion was made and seconded (Peterson /Hurtgen) to adjourn at 12:15 A.M. Motion carried. ----------------------------- SECRETARY